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News Title September 6, 2011

Litchfield City Council

Minutes of Regular Meeting

September 6, 2011







Mayor Thomas F. Jones called the Regular Meeting to order September 6, 2011 at 7:00 pm. The Pledge of Allegiance was recited. Present on roll call were Marilyn Sisson, Dwayne Gerl, Harold Ellinger, Dave Hollo, Tim Hancock, Gary Law,Gene Cailey and Woodrow Street.



The Mayor asked to for a motion to approve the following appointments:

Steve Crane to fill unexpired term of Susan Griffin for Economic Development Commission. Term to expire May, 2014. Alderman Cailey made a motion, seconded by Alderman Law to approve the appointment. The Mayor called for a voice vote, motion carried.



Consent Agenda

Alderman Ellinger, seconded by Alderman Law made a motion to accept the following items on the Consent Agenda:

Consent Agenda

Reading of Minutes

Report of Departments and City Clerk

Authorization to Transfer Funds and to Pay Bills

A motion to amend Ordinance #3139, “Ordinance to Increase Spending Limits”, section (J) – All expenditures in excess of $600 must have a purchase order to: Purchase Orders to be used only when requested by Vendor. (2nd Reading)

A motion to approve an Ordinance annexing properties on Sassafras Lane owned by Mr. Curtis Simmons, Mr. Kellenberger and Mr. Saathoff. Properties are inside and surrounded by the City of Litchfield corporate limits. (2nd Reading)

A motion to authorize an Ordinance Declaring a 1998 Ford Taurus as surplus and to authorize its disposal through electronic auction and the proceeds of this disposal to go toward supplementing the Police Department Budget for equipment and training. (2nd Reading)

A motion to adopt an Ordinance granting a Special Use Permit for a Home Occupation to sell guns and ammunition with the condition that the Special Use Permit is not transferable for property located in a (A-1) Agricultural Zoning District with a street address of 3324 Old Litchfield Trail, Litchfield, IL. (1st Reading)

A motion for the City to accept the donation of 336 South Douglas Street Property, approve demolition and clean-up of such property.

A motion for the City to accept the donation of 119 South Lincoln Street, approve demolition and clean-up of such property.

A motion to approve an Ordinance declaring a 1989 Ford Bronco II, a 1986 Chevrolet Blazer, a 1985 Chevrolet Blazer and a 1993 Hescomobile 10 KW Generator as surplus and authorize its disposal via electronic auction with the proceeds being used to supplement the Police Department’s training and equipment budgets. (1st Reading)

A motion to approve payment to Wayne Davis Excavation to make repairs to the dam and emergency spillway at the silt basin at a cost of $9,825 with the total cost of the project not to exceed $15,000 to go toward additional dirt, if needed, matting and grass seed to cover the dam.

A motion to approve the installation of a security light at Picnic Area #3.

A motion to approve the construction of a cabin located at Picnic Area #5 at Lake Lou Yaeger at a cost not to exceed $6,000.

A motion to approve payment application #2 in the amount of $59,568.75 to Moniger Excavating for work performed on the Jackson Street Reconstruction Project.

A motion to approve the financing for the purchase of a two-ton dump truck via the State Bid process, from Litchfield Community Savings for $18,414.96 annually over five years beginning with the first payment due not later than March, 2012 after the loan agreement is signed. This vehicle will be purchased from Prairie International of Springfield via State Bid.

A motion to authorize Crawford, Murphy & Tilly, Inc. to perform the annual inspection of the Lake Yaeger dam and the tri-annual inspection of Five Mile Lake dam as required by the IDNR Office of Water Resources for a cost not to exceed $6,000.

A motion to authorize Crawford, Murphy & Tilly, Inc. to perform the annual inspection of Litchfield Lake Dam as required by the IDNR Office of Water Resources for a cost not to exceed $3,500.

A motion to award the contract of replacing certain manually read water meters to the low bidder, Triple H Plumbing for an amount not to exceed $17,920 and to have the City Attorney draw up the contract and authorize the Mayor the City to sign such contract.



Old Business:



Alderman Cailey made a motion seconded by Alderman Law to approve payment

to Siemens Industry, Inc. for $2,750 to evaluate the belt filter press at the

Wastewater Treatment Facility.

The Mayor directed a voice vote, motion carried

Alderman Cailey made a motion seconded by Alderman Street to exchange

guarantors for the CDAP RLF loan with Lioness, Inc., doing business as Formals

from Sharon Hayes to Katy Pederson.

The Mayor directed a voice vote, motion carried.



Alderman Cailey made a motion seconded by Alderman Law to approve a design

contract with Crawford, Murphy & Tilly for Lake Lou Yaeger alternative

drawdown gate for $8,000 and authorization for the Mayor to sign such

contract.Alderman Ellinger asked for a expalanation of the cost. CMT Engineer,







Ted LaBelle advised this is for preliminary design work to pick best alternative.

The Mayor directed a voice vote, motion carried.



Alderman Cailey made a motion seconded by Alderman Law to contract Cunningham, Vogel & Rost, P.C., for legal guidance in connection with zoning and annexation actions, not to exceed $10,000 and to authorize the Mayor to sign contract.

The Mayor directed a voice vote, motion carried.



Alderman Cailey made a motion seconded by Alderman Gerl to allow a second reading of an Ordinance Granting a Special Use Permit for Property located at 3324 Old Litchfield Trail, Litchfield, IL.

The Mayor directed a voice vote, motion carried.



Alderman Cailey made a motion seconded by Alderman Law to adopt an Ordinance granting a Special Use Permit for a Home Occupation to sell guns and ammunition with the condition that the Special Use Permit is not transferable for property located in a (A-1) Agricultural Zoning District with a street address of 3324 Old Litchfield Trail, Litchfield, IL. (2nd Reading).

The Mayor directed a roll call vote:

Aye: Alderman Sisson, Gerl, Ellinger, Hollo, Hancock, Law, Cailey, and Street.

Nay: None

Motion Carried.



New Business:



Alderman Ellinger made a motions seconded by Alderman Cailey to approve Curry Construction, Inc., change order no. 1 for the membrane filtration project in the amount of $2,474.00 to relocate items previously installed in the membrane feed area.

The Mayor directed a roll call vote, motion carried.



The Mayor asked for a motion to enter into Executive Session as allowed under the Illinois Open Meetings Act, as found in Chapter 5 of the Illinois Compiled Statutes, Section 120, to address these certain and restricted items:



1.“The appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body…” (5ILCS 120/2(2)(c)(1).

Alderman Law made a motion seconded by Alderman Ellinger to enter into Executive Session.

The Mayor directed a voice vote, motion carried. Executive session was entered into at 7:11 p.m.



After exiting Executive Session, Alderman Cailey made a motion seconded by Alderman Ellinger to adjourn the Regular Meeting. The Mayor directed a roll call vote, motion carried. The regular meeting adjourned at 7:25 p.m.



Attest: Approved:







Denise M. Lueker Thomas F. Jones

City Clerk Mayor