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News Title May 7, 2013 Minutes

City of Litchfield
Regular City Council Meeting Minutes
May 7, 2013



Mayor Thomas F. Jones called the regular meeting to order on May 7, 2013 at 6 p.m. The Pledge of Allegiance was recited. Presnet on roll call were Marily Sisson, Harold Ellinger, Dwayne Gerl, Dave Hollo, Tim Hancock, Gary Law, Gene Cailey and Woodrow Street.

Recognition of Guests and Visitors: The Mayor & Council recognized Robert L. Schafer who was Retiring as IL Department of Health Plumbing Inspector.

Public Participation Applicant Comments:
Martha Jackson gave a update on the Litchfield Museum and Route 66 Welcome Center.

Consent Agenda:
Alderman Cailey make a motion seconded by Alderman Street to approve the following items on the consent agenda.
• Reading of Minutes
• Report of Departments and City Clerk
• Authorization to Transfer Funds and to Pay Bills
• A motion to adopt the revised 2013 Water and Sewer Maintenance Policy to conform to State of Illinois provisions from the Illinois Plumbing License Law.
• A motion to authorize the Mayor to sign a “Certificate of Local Approval” Agreement between the City and CEFS Economic Opportunity Corporation.
• A motion to authorize the Mayor to sign an Intergovernmental Agreement between Montgomery County and the City of Litchfield allowing employees of the City to borrow and use the County’s GPS received recorder for the purpose of GIS mapping.
• A motion to authorize the Mayor to sign a “Montgomery County Ambulance ALS Intercepts” agreement with the Farmersville/Waggoner Ambulance Service.
• A motion to approve pay request #6 in the amount of $31,623.12 to Korte and Luitjohan, Inc., for work completed on the Lake Drawdown Modifications.
• A motion to approve the purchase of a tailgate rock spreader from Woody’s Municipal Supply Co. for the amount of $4,800.
• A motion to approve bids from 1) JTC Petroleum Co. for Bituminous Mixture for Stabilized Base, CA-7 Mix for $187,343.20, 2) Litchfield Bituminous Corp. for Bituminous Material, Seal Coat, HFRS-2 for a cost of $25,347.60, 3) for the City to purchase the Seal Coat Aggregate from a Supplier, since no bids were received for this item, for $6,460 and 4) to authorize the City Clerk to sign acceptance forms for bids.
• A motion to approve a 30 day extension to the May 1, 2013 completion date for the Water Main Replacement Contract with Haier Plumbing and Heating, Inc., across the Ernst Farm connecting Lake Lou Yaeger and the Water Treatment Facility.
• A motion to approve payment application #3 (Final Payment) in the amount of $6,404.12 to Haier Plumbing for work completed on the Douglas Street Lift Station Upgrade.
The Mayor directed a roll call vote to accept the items on the consent agenda.
Aye: Alderman Sisson, Gerl, Ellinger, Hollo, Hancock, Law, Cailey and Street
Nay: None
Motion Carried

Old Business:

Alderman Cailey made a motion to overturn the Plan Commission’s recommendation to deny a variance request from Chuck Feldmann of Feldmann Construction to allow the use of oil and chip for the road surface instead of Hot Mix Asphalt, which is required per the City’s Subdivision Ordinance, Article VII, Section 8.
The motion died for lack of a second

Alderman Cailey made a motion to overturn the Plan Commission’s recommendation to deny a variance request from Chuck Feldmann of Feldmann Construction to allow open ditches in proposed subdivision instead of curb and gutter, which is required per the City’s Subdivision Ordinance, Article VII, Section 8.
The motion died for lack of a second.

Alderman Cailey made a motion seconded by Alderman Ellinger to approve residential subdivision support for Columbia Court, a 6 house subdivision, built by Chuck Feldmann in an amount of $5,000 per lot not to exceed $30,000 contingent upon variance decision.
The Mayor directed a roll call vote.
Aye: Alderman Sisson, Gerl, Ellinger, Hollo Law, Cailey and Street
Nay: Alderman Hancock
Motion carried.

Alderman Cailey made a motion seconded by Alderman Street to establish a policy and associated fees for the rental of equipment owned by the City of Litchfield Tourism Office. City Attorney Hantla advised Council if we loan the equipment out, it does make the City liable. Discussion was held as to how to decide who gets to rent equipment. Alderman Ellinger made a motion seconded by Alderman Hancock to table this motion for 30 days.
The Mayor directed a roll call vote on the table.
Aye: Alderman Sisson, Gerl, Ellinger, Hollo, Hancock, Law, Cailey and Street
Nay: None
Motion carried.

Alderman Cailey made a motion seconded by Alderman Hancock to grant Curry Construction an extension from April 30, 2013 to May 31, 2013 to complete programming at the Water Treatment Plant.
The Mayor directed a voice, motion carried.

Alderman Cailey made a motion seconded by Alderman Law to approve an Ordinance between Ameren Illinois and the City of Litchfield, Illinois in the amount of $18,000. (2nd Reading)
The Mayor directed a roll call vote.
Aye: Alderman Sisson, Gerl, Ellinger, Hollo, Hancock, Law, Cailey and Street
Nay: None
Motion carried.

Item 7-A motion to approve the use of remaining Ward Improvement Funds for the current fiscal year to assist with trash dumpster fees for the Annual Spring Clean-Up campaign and to authorize the City Clerk to cut a check for services for an amount not to exceed $1,600. was withdrawn from the agenda

Alderman Cailey made a motion seconded by Alderman Law to approve the expenditures associated with the 3rd Annual Do the Lou Festival in an amount not to exceed $19,000. Alderman Hancock asked to amend the motion and request the amount not to exceed $11,500. The amended motion died for lack of a second.
The Mayor directed a voice vote on the original motion, motion carried.

New Business:

Mayor Jones made a motion seconded by Alderman Cailey to approve a Resolution Regarding Salaries for Non-Bargaining Employees of the City of Litchfield. Alderman Ellinger stated that this resolution should have been run through the committee meeting. Alderman Hancock made a motion to table the original motion. This motion to table failed due to lack of a second.
The Mayor directed a roll call vote on the original motion.
Aye: Alderman Hollo, Law, Cailey, and Street
Nay: Alderman Sisson, Gerl, Ellinger, and Hancock
The Mayor voted aye, breaking the tie, motion carried.

Mayor Jones adjourned Sine die

The New members of council were sworn in as follows:
Swearing in Ceremony of City Clerk:

Denise Meier Lueker

Swearing in Ceremony of Mayor:

Steven Dougherty

Swearing-in Ceremony of Newly Elected Aldermen:

Ward 1 – Marilyn Sisson
Ward 2 – Harold Ellinger
Ward 3 – Robert Ostendorf
Ward 4 – Ray D. Kellenberger

Mayor Dougherty called the New Council Back in Session
Mayor Dougherty read the appointments of the new boards as listed:

Appointments of: City Attorney
City Treasurer
Mayor’s Standing Committee Assignments
Boards and Committees
Alderman Ostendorf made a motion seconded by Alderman Hancock to approve the appointments and boards.
The Mayor called for a voice vote, motion carried.

Mayor Dougherty asked for a motion to adjourn the regular City Council meeting until Tuesday, May 21 at 7 p.m.
Alderman Ellinger made the motion seconded by Alderman Sisson.
The Mayor directed a voice vote, motion carried.
The meeting was adjourned until May 21, 2013.

Attest: Approve:



Denise M. Lueker Steven F. Dougherty
City Clerk Mayor