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News Title January 6, 2011

City of Litchfield

Minutes of Regular Meeting

January 6, 2011



Mayor Thomas F Jones called the Regular Meeting to order on January 6, 2011 at 7:00 p.m. The pledge of allegiance was recited. Present on roll call vote were Gary Wise, Marilyn Sisson, Pat Timmons, Harold Ellinger, Gary Law, Bob Ostendorf, Bill Dees and Gene Cailey.



Alderman Ellinger, seconded by Alderman Law made a motion to accept the following items on the Consent agenda.

Consent Agenda

Reading of Minutes

Report of Departments and City Clerk

Authorization to Transfer Funds and to Pay Bills

Other Items as Assigned:

A motion to adopt an Ordinance declaring a 2003 Cadillac (VIN #1G6KD54Y93U194747), seized by the Police Department as part of a criminal proceedings, as surplus. (2nd Reading) Also to authorize its disposal via electronic auction, the proceeds from which to be used by the Police Department to augment equipment replacement needs in the Police Department not supported by budgetary allocations.

A motion to appoint Sharon Wood, Deputy Clerk, as the alternate Local Election Official for the City of Litchfield.

A motion to accept the 2010 Fire Act Grant in the amount of $19,000 with a $1,000 City match for a total of $20,000 and to allow the Fire Chief to advertise and solicit sealed bids for the purchase of washer/extractor and dryer and to have the City Council award the lowest responsive bid.

. A motion to approve an ordinance declaring a 1992 GMC Van and a 1998 Lincoln Continental (seized by Police) as surplus and to authorize their disposal via electronic auction with the proceeds to be used by the Police Department to augment equipment replacement needs not supported by budgetary allocations. (1st Reading)

A motion to approve an ordinance declaring the mobile home the City received from FEMA several years ago as surplus and to authorize its sale via sealed bid and for the proceeds of that sale to be returned to the General Fund. (1st Reading)

. A motion to approve membership dues of $1,539 for a 12 month membership with Illinois Hotel and Lodging Association.

A motion to approve payment of $18,348.32 to the Litchfield Park District for work completed on the Walton Park Covered Bridge and handicap landing.

A motion to approve payment to Bates Sales Company for $2,920 for repair of the grit removal auger at the Wastewater Treatment Facility.

The Mayor directed the City Clerk to call a roll call vote:

Aye: Alderman Wise, Sisson, Timmons, Ellinger, Law, Ostendorf, Dees and Cailey

Nay: None

Motion carried.



Old Business

Alderman Timmons made a motion seconded by Alderman Cailey to approve the Resolution

for Maintenance of Streets and Highways by Municipality under the Illinois Highway Code.

The Mayor called for a voice vote, motion carried.



Alderman Timmons made a motion seconded by Alderman Wise approve Maintenance

engineering to be performed by CMT. The Mayor called for a voice vote, motion carried.



Alderman Timmons made a motion seconded by Alderman Cailey to proceed with advertising for construction bids for the Motor Fuel Tax Program. The Mayor called for a voice vote, motion carried.



Alderman Timmons made a motion seconded by Alderman Ellinger to proceed with advertising for construction bids for the Jackson Street Reconstruction Program. The Mayor called for a voice vote, motion carried.



Alderman Timmons made a motion, seconded by Alderman Dees to approve Crawford, Murphy

& Tilly to do engineering work and complete the bidding documents and to submit documents to

IDNR for a revised construction permit on the replacement of the upstream slope protection for

Litchfield Lake for a cost not to exceed $28,000.

The Mayor directed the City Clerk to call a roll call vote:

Aye: Alderman Wise, Sisson, Timmons, Ellinger, Law, Ostendorf, Dees and Cailey

Nay: None

Motion Carried



Alderman Timmons made a motion seconded by Alderman Law to authorize Crawford, Murphy & Tilly to prepare application for renewal of the NPDES permit for the wastewater lagoon discharge at the drinking water treatment plant for a cost not to exceed $8,000. The Mayor called for a voice vote, motion carried.



Alderman Timmons made a motion seconded by Alderman Dees to amend Ordinance 2944 and

amend Article 4 Locations section (k). This is the Ordinance regulating the display of outdoor

political campaign signs on residential property. Alderman Ostendorf asked if this was the 1st

reading. Mayor Jones advised it was the 1st reading.

The Mayor directed the City Clerk to call a roll call vote:

Ayes: Wise, Sisson, Timmons, Ellinger, Law, Ostendorf, Dees and Cailey.

Nay: none

Motion Carried



Alderman Timmons made a motion seconded by Alderman Sisson to adopt an Ordinance

declaring 503 West Sargent Street, 314 South Brown Street and 338 South Douglas Street, city

owned properties, as surplus and to authorize their disposal via auction or sealed bid. Also to go

with Option 1 of City Attorney Letter for disposing of property.

The Mayor directed the City Clerk to call a roll call vote:

Aye: Wise, Sisson, Timmons, Ellinger, Law, Ostendorf, Dees and Cailey

Nay: None

Motion carried



Mayor Jones requested a motion to approve an Ordinance Supplementing and Amending the Enterprise Zone Intergovernmental Agreement by and among the County of Montgomery, Illinois, the Cities of Hillsboro, Litchfield, Coffeen, Nokomis and Witt and the Villages of Schram City, Taylor Springs, Coalton, Irving and Raymond, Illinois which is the Montgomery County Enterprise Zone. (2nd Reading) be taken off the table. Alderman Dees, seconded by Alderman Cailey made a motion to keep this item on the agenda. County representatives Chris Daniels and Amanda Cole were on hand to answer questions. Mayor Jones does not believe this was handled properly and he did not get all the information. He is opposed to the additional voting member as 1 veto from the 11 could stall a project for Litchfield when it was originally supposed to be 5 Mayors voting. Chris Daniels spoke and advised the County was instructed to add additional municipalities when they took the application to the state level The application is pending on the paperwork in front of council now. The Mayors of the original group were not advised of the change. City Attorney Hantla questioned the methods of the County. If the Mayors voted on the original agreement, why didnít they vote on the change? He feels the County is skipping a procedure; Mayors did not have an opportunity to vote on the change. Amanda Cole from the County stated they were not advised they had to hold another meeting. City Attorney Hantla suggests he contact the legal department at the State level as the procedure needs to be clarified. Alderman Dees questioned the veto by one vote, is it a state mandate? Amanda Cole advised the veto by one vote is the procedure now. Attorney Hantla believes there are questions that need to be answered:

Does this change need to go back to the Mayors

Is there a state statute for the 1 veto vote.

Attorney Hantla will contact the State. Alderman Dees made a motion, seconded by Alderman Cailey to table the motion for 30 days.

The Mayor directed a roll call vote:

Ayes: Alderman Wise, Sisson, Timmons, Ellinger, Law, Ostendorf, Dees and Cailey

Nay: None

Motion Carried.



New Business

Alderman Timmons made a motion, seconded by Alderman Dees to approve an Ordinance for Lake Annexation to include only uninhabited property. This was approved as Phase 1 during the July 6, 2010 City Council meeting. (1st Reading)

The Mayor called for a roll call vote:

Ayes: Alderman Wise, Timmons, Law, Dees and Cailey

Nay: Alderman Sisson, Ellinger, and Ostendorf

Motion Carried.



Alderman Timmons made a motion seconded by Alderman Ellinger to approve an invoice from Hurst Rosche Engineering, Inc., for engineering work completed on the Study Drainage West of Jefferson, North of Ferdon and South of Sallee Streets in the amount of $3,712.50. The Mayor requested a voice vote, motion carried.



Alderman Ellinger made a motion seconded by Alderman Law to adjourn the regular meeting. The Mayor called for a voice, vote, motion carried. The Regular meeting adjourned at 7:25 p.m.



Attest: Denise M. Lueker City Clerk

Approved: Thomas F. Jones Mayor