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News Title October 5, 2010

Litchfield City Council
Minutes of Regular Meeting
October 5, 2010

Mayor Thomas F. Jones call the Regular Meeting to order on October 5, 2010 at 7:00 pm. The pledge of allegiance was recited. Present on roll call were Gary Wise, Marilyn Sisson, Pat Timmons, Gary Law, Bob Ostendorf and Bill Dees. Absent were Harold Ellinger and Gene Cailey.

Items #4 and #5 on consent agenda were moved to New Business #3 and New Business #4.

Mayor Jones asked for a motion to appoint Dan Perryman to fill the unexpired term on the Police Pension Board for a period until May 2011. Alderman Dees made the motion seconded by Alderman Timmons.
The Mayor directed a voice vote, motion carried.

Consent Agenda
Alderman Timmons made a motion seconded by Alderman Ostendorf to approve the following items on the consent agenda:
Reading of Minutes
Report of Departments and City Clerk
Authorization to Transfer Funds and to Pay Bills

Other Items as Assigned:

1. A motion to approve an Ordinance placing a stop sign on Prairie Street, at the intersection with Maple Street (also known as Ballpark Trail), and on Chapin Street, at its intersection with Maple Street (also known as Ballpark Trail) (2nd Reading)
2. A motion to approve a contract with Hurst-Rosche Engineers, Inc., in the amount of $14,850 for storm sewer drainage between Ferdon Street and the area surrounding the National Guard Armory.
3. A motion to approve the 2011 Meeting Dates for the Litchfield City Council.
4. A motion to approve the Downtown Façade Grant application submitted by ED Investments for the property located at 308 N. State for an amount not to exceed $5,493.19 contingent upon approval of items outlined in council letter.
5. A motion to approve contracting service with D&M Electric for an amount not to exceed $7,812.50 for electrical work of the Streetscape Project.
6. A motion to approve the purchase of two sets of Bunker Gear from Mac’s Fire Safety for a price not to exceed $3,500 and to authorize the City Clerk to issue a check upon the delivery of the bunker gear.
7. A motion to allow the City Administrator to approve a lease for a loaner ambulance in the event we continue to have mechanical problems with our ambulance fleet.
8. A motion to allow for the advertisement of secure sealed bids for a new ambulance and to award the contract to the lowest responsible bidder.

9. A motion to reimburse Schaeffer Marketing, Inc., in the amount of $749.54 for professional services provided to apply and assure conformance for the DCEO Green Spring Incentive to relamp the city’s facilities.
10. A motion to approve the purchase of Largemouth Bass at a cost of $1.40 per fish totalling $2,250 from Fountain Bluff Fish Farm.
11 A motion to approve the construction of a cabin located at Picnic Area #5 at Lake Lou Yaeger, at a cost not to exceed $11,872.45.
12. A motion to approve amendment number 5 to the Agreement for Contract Operations of the City of Litchfield Wastewater Treatment Facilities between the City of Litchfield and Environmental Management Corporation for analysis of Landfill Leachate.
13. A motion to approve the replacement of 2 garage doors in the Control Building at the Wastewater Treatment Plant for $4,503 with Glenn Brothers Garage Door Company, Inc.
14. A motion to approve payment of $2,452 to Pritchard Osborne, LLC for professional services rendered through July 31, 2010 for continued work on ambulance billing collection issues.
The Mayor directed the City Clerk to call a roll call vote which resulted in the following:
Ayes: Aldermen Wise, Sisson, Timmons, Law, Ostendorf and Dees
Nay: None
Absent: Aldermen Ellinger and Cailey
Motion Carried.


Old Business

Alderman Timmons made a motion seconded by Alderman Dees to approve “An
Ordinance ascertaining the total amount budgeted for all corporate purposes legally
made and to be collected from the Tax Levy of this Fiscal Year, beginning on the 1st Day
of May, 2010, ending on the 30th Day of April, 2011, and levying a tax for the same on
all Montgomery County, Illinois, as the same is assessed and equalized for State and County purposes for the current year. (1st Reading)
The Mayor directed the City Clerk to call a roll call vote which resulted in the following:
Ayes: Alderman Wise, Sisson, Timmons, Law, Ostendorf and Dees
Nays: None
Absent: Alderman Ellinger and Cailey
Motion Carried.

Alderman Timmons made a motion seconded by Alderman Wise to approve an
Ordinance for Exchange of Real Estate. (Rainmaker Campground). (1st Reading)
The Mayor directed the City Clerk to call a roll call vote which resulted in the following:
Ayes: Alderman Wise, Sisson, Timmons, Law, Ostendorf and Dees
Nays: None
Absent: Alderman Ellinger and Cailey
Motion Carried.


Alderman Timmons made a motion seconded by Alderman Wise to provide $15,000, a 12 lead Lifepak monitor and a non-mechanized stretcher to St. John Hospital’s contract action with Medic First in conformance with the City of Litchfield’s offer to help defray startup costs with this ambulance transfer company. Alderman Ostendorf asked the City Attorney if this was legal and the Attorney advised he had not been asked to research this question but if the Council would like to table the action, he would be glad to research and provide his findings. There was no motion to table so the Mayor directed the City Clerk to call a roll call vote which resulted in the following:
Ayes: Alderman Wise, Timmons, Law and Dees
Nay: Alderman Sisson, Ostendorf
Absent: Alderman Ellinger and Cailey
Motion Carried.

Alderman Timmons made a motion seconded by Alderman Ostendorf to 1) Approve spending an additional $172,255.41 to match the additional $172,255.41 conditionally approved by the Montgomery County Board to allow the award of the pending Walton Park road, dam, and spillway repair contract. 2) Approve an intergovernmental cooperation agreement with Montgomery County in support of their efforts to obtain a CDBG “Ike” Midwest Disaster Recovery Program grant for $500,000. 3) Accept potential augment funding for the repair contract and apply it as determined by the City Council. Attorney Hantla asked if the motion has to be approved in whole and was advised by City Administrator Ritchie that it does.
The Mayor directed the City Clerk to call a roll call vote which resulted in the following:
Ayes: Alderman Wise, Sisson, Timmons, Law, Ostendorf and Dees
Nays: None
Absent: Alderman Ellinger and Cailey
Motion Carried.

Alderman Timmons made a motion seconded by Alderman Ostendorf to approve pay request from S&S Excavating for $7,200 for work completed on the demolition of the old water plant. Engineer Ted Labelle approved this pay request.
The Mayor called for a voice vote, motion carried.

Alderman Dees made a motion seconded by Alderman Timmons to table the motion to approve pay request from S&S Excavating for $13,560.75 for work completed on the demolition of the old water plant, contingent upon completion of punchlist. The motion will be tabled until the next Finance Meeting. Engineer LaBelle does not recommend payment at this time as the work has not been completed.
The Mayor directed the City Clerk to call a roll call vote which resulted in the following:
Ayes: Alderman Wise, Sisson, Timmons, Law, Ostendorf and Dees
Nays: None
Absent: Alderman Ellinger and Cailey
Motion Carried.

Alderman Timmons made a motion seconded by Alderman Ostendorf to approve an Ordinance for placement of Yield Signs on North Jackson Street at Golden Avenue in both north and southbound directions of travel. Alderwoman Sisson made an amendment to the motion, seconded by Alderman Wise to change the wording on the motion from Yield sign to Stop sign.
The Mayor directed a voice vote to approve the amendment, motion carried.
Alderman Sisson then made a motion, seconded by Alderman Timmons to approve an Ordinance for placement of Stop Signs on North Jackson Street at Golden Avenue in both north and southbound directions of travel.
The Mayor directed the City Clerk to call a roll call vote which resulted in the following:
Ayes: Alderman Wise, Sisson, Timmons, Law, Ostendorf and Dees
Nays: None
Absent: Alderman Ellinger and Cailey
Motion Carried.


New Business

Alderman Wise made a motion seconded by Alderman Ostendorf to approve a Settlement Agreement with Pat Thomas for his EEOC Claim against the City of Litchfield.
The Mayor called for a voice vote, motion carried.

Alderman Dees made a motion seconded by Alderman Timmons to approve the
Downtown Façade Grant application submitted by Cindy Keeton for the property located
at 108 W. Edwards for an amount not to exceed $7,500.00 contingent upon approval of
items outlined in council letter.
The Mayor directed the City Clerk to call a roll call vote which resulted in the following:
Ayes: Alderman Wise, Sisson, Timmons, Ostendorf and Dees
Nays: None
Abstain: Alderman Law
Absent: Alderman Ellinger and Cailey
Motion Carried.

Alderman Ostendorf made a motion seconded by Alderman Dees to approve the
Downtown Façade Grant application submitted by Cindy Keeton for the property located
at 109 W. Edwards for an amount not to exceed $7,500.00 contingent upon approval of
items outlined in council letter.
The Mayor directed the City Clerk to call a roll call vote which resulted in the following:
Ayes: Alderman Wise, Sisson, Timmons, Ostendorf and Dees
Nays: None
Abstain: Alderman Law
Absent: Alderman Ellinger and Cailey
Motion Carried.

Pritchard Osborne LLC made a presentation of the City Audit. The Audit will be voted on for approval at the next Council meeting.

Alderman Ostendorf made a motion, seconded by Alderman Timmons to adjourn the regular meeting. Motion carried and the meeting adjourned at 7:35 p.m.


Attest: Denise M. Lueker
Approved: Thomas F. Jones