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News Title January 8, 2013

City of Litchfield
Regular Meeting Minutes
January 8, 2013


Mayor Thomas F. Jones called the Regular Meeting to order on January 8, 2013 at 6:00 p.m. The Pledge of Allegiance was recited. Present on roll call were Marilyn Sisson, Dwayne Gerl, Harold Ellinger, Dave Hollo, Tim Hancock, Gary Law, Gene Cailey and Woodrow Street.

Recognition of Guests and Visitors: Police Chief BJ Wilkinson presented an award to Officer Eric Lamb for outstanding service during the Megabus accident in the summer.

Alderman Ellinger requested that item 1 on the consent agenda regarding annexation be moved to Old Business item 2.

Alderman Cailey then made a motion seconded by Alderman Street to approve the following items on the consent agenda.

Consent Agenda:
• Reading of Minutes
• Report of Departments and City Clerk
• Authorization to Transfer Funds and to Pay Bills
• A motion to approve an Ordinance Annexing Territories Into The Corporate Limits of the City of Litchfield, Montgomery County, Illinois. (2nd Reading)
• A motion to participate on an equal basis with landowners Mr. Schmidt, Mr. Johnson and Mr. Lay in the periodic cleaning (once every four or more years) of the drainage ditch that crosses their properties west of I-55 beginning with the December 2012 cleaning and approve the City Clerk to issue a check in the amount of $2,250 to Cloyd Excavating, which is 25% of the latest cleaning cost. The City of Litchfield depends upon this ditch to accept storm water from the recently completed Northwest Litchfield Drainage Project, which was done to greatly reduce the damage to the City’s homes and property.
• A motion to approve the purchase of a video camera from Watch Guard Video, and approve the installation of that camera in a squad car, for $4,782 to be reimbursed by the State of Illinois Camera Grant Award Program.
• A motion to approve an expenditure in the amount of $350 for sanctioning through the Kansas City BBQ Society for the “Q the Lou” barbecue competition to be held in conjunction with the 2013 “Do the Lou” festival, and authorization for the Mayor to sign such contract.
• A motion to approve pay request #2 for $49,268 for work completed on the Lake Yaeger Drawdown Modifications.
• A motion to approve an agreement with Crawford, Murphy & Tilly for design and construction engineering services for the expansion of the existing equestrian campground for an amount not to exceed $36,000 and for the Mayor to sign the agreement.
• A motion to approve an agreement with Crawford, Murphy and Tilly for design engineering services for an upgrade to the Crestwood Estates sewage pumping station to the extent possible within the existing underground structure for an amount not to exceed $22,000 and for the Mayor to sign the agreement.

Old Business

Alderman Cailey made a motion seconded by Alderman Street to approve either Bid Option #1 or Bid Option #2 for the Water Main Replacement Across Ernst Farm Property and award contract to Haeir Plumbing and Heating with Option 1 price of $58,891.40 or Option 2 price of $45,691.40 and authorize the Mayor to sign contract. CMT engineer Ted Labelle distributed the bid tabulations and recommended the City does the complete line which is option 1.
Alderman Hancock made a motion seconded by Alderamn Law to approve Bid Option #1 with Haier plumbing on the above project.
The Mayor directed a roll call vote.
Aye: Alderman Sisson, Gerl, Ellinger, Hollo, Hancock, Law, Cailey and Street
Nay: None
Motion carried.

Alderman Cailey made a motion seconded by Alderman Law to approve an Ordinance Annexing Territories into the Corporate Limits of the City of Litchfield, Montgomery County, Illinois. (2nd Reading). City administrator Ritchie outlined the parcels to be annexed.
The Mayor directed a roll call vote.
Aye: Alderman Hollo, Law, Cailey and Street
Nay: Alderman Sisson, Gerl, Ellinger, and Hancock
Due to the tie the Mayor was called upon to vote, voting Aye, the motion carried.

New Business

Alderman Ellinger made a motion seconded by Alderman Law to approve K.R.B. Excavation, Inc., pay application #2 in the amount of $75,120.10 for work completed on the Municipal Stormwater Management Improvement Project and authorization for the City Clerk to cut the check.
The Mayor directed a roll call vote.
Aye: Alderman Sisson, Gerl, Ellinger, Hollo, Hancock, Law, Cailey, and Street
Nay: None
Motion carried.

Alderman Ellinger made a motion seconded by Alderman Law to Enter into Executive Session, as allowed under the Illinois Open Meetings Act, as found in Chapter 5 of the Illinois Compiled Statutes, Section 120, to address these certain and restricted items:
Litigation (5ILCS 120/2©(11))

After Executive session, with no further business, Mayor Jones adjourned the regular meeting of the Litchfield City Council to Tuesday, January 15, 2013 at 6 p.m.

Attest: Approved:




Denise M. Lueker Thomas F. Jones
City Clerk Mayor