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City of Litchfield, IL
Litchfield Fire Department
March 17, 2017
City of Litchfield, Illinois
The City of Litchfield, IL is seeking an innovative leader with exceptional interpersonal and leadership skills to lead a department to meet the current and future needs of the community. The City of Litchfield has a population of 6,939 with a diverse blend of residential, commercial and industrial areas. Litchfield is located in Montgomery County, Illinois. The Fire Department is centrally located in the municipal area.
The Litchfield Fire Department is a combination department comprised of full-time, part-time and volunteer personnel. The Department provides fire suppression, EMS, prevention and public safety in the City of Litchfield, and an additional 705 square miles in its protection area to other surrounding communities.
The Fire Chief position reports to the City Administrator and ultimately to the City Council; the City Administrator recommends with consent of the City Council appointments for Department Heads. The Department is part of a management team that consists of the following departments: Police, Fire, Streets, Lake, Water, Wastewater, Tourism, Economic Development, Building and Zoning, Finance/Clerk and Administration. The career members of the Fire Department are represented by the Litchfield Fire Fighters Local 3252 union.
The Fire Chief must possess 10 years of experience and demonstrated leadership, supervisory, employee relations, strategic planning, and budgetary skills together with a strong background in an integrated Fire and EMS Service. A minimum of 5 years of demonstrated supervisory/management experience in a senior administrative position in a career or combination fire department is required. Must have a minimum of an EMT-B (EMT-P preferred), FFIII as well as worked in an integrated Fire/EMS organization. A demonstrated history of achieving positive organizational development, financial management, labor relations, including working knowledge of a union organization; as well as public communication skills are highly desirable.
The salary range is negotiable based upon experience and skills. Benefits include: health, life insurance, medical stipend. Paid time off includes: holiday, sick, vacation and personal. Apply with cover letter, resume, response to supplemental questions and references no later than 5:00 p.m. on Friday, April 7, 2017, to:
City of Litchfield
120 East Ryder
Litchfield, IL 62056
The City of Litchfield is an Equal Opportunity Employer. The recruitment profile and Fire Chief supplemental questions can be found at: www.cityoflitchfieldil.com.
City of Litchfield, Illinois
The Recruitment Profile provides background information on the community and outlines factors of qualification and experience identified as necessary and desirable for candidates for the Fire Chief position.
This profile will be used as a guide in the recruitment process, providing specific criteria by which applications will be screened and individuals selected for the final interview and appointment consideration.
Candidates must apply by 5:00 p.m. on Friday, April 7, 2017 with cover letter, resume, response to supplemental questions and references addressed to Tonya Flannery, City Administrator, City of Litchfield, 120 East Ryder, Litchfield, IL 62056.
Litchfield is located in central Illinois in Montgomery County. As of the 2010 census its population is 6,939. Along with residential/rural residential areas, there are five commercial/industrial-zoned areas along with the expansion of another commercial/industrial-zoned area across I-55 within the next 1-2 years. Downtown Litchfield has experienced redevelopment and continues to be a thriving.
Litchfield is served by a public elementary school and 1 private school (up to 8th grade), 1 middle school and 1 high school. I-55 and Route 16 provides direct access to Litchfield. Approximately 50 miles from St. Louis, MO and 45 miles from Springfield, IL.
The City of Litchfield is a non-home rule unit that operates under a Mayor/Council form of government with an appointed City Administrator. The City Council is comprised of the Mayor and eight alderpersons. The Mayor is elected at large and the Alderpersons by respective wards. As a legislative body, the City Council is responsible for enacting local laws and establishing policies and procedures that govern the main activities of the City. The City Administrator serves as the Chief Administrative Officer and is responsible for administering the policies and directives of the City Council. The Mayor, with the advice and consent of the City Council, appoints the City Administrator.
The City has 11 operating departments with Administration, Finance/Clerk, Economic Development, Fire, Police, Building and Zoning, Streets, Lake, Water, Wastewater and Tourism. The City Administrator coordinates the operations of the organizations through each of the department heads.
The Fire Department has 2 buildings (1 across the street from City Hall at 201 East Edwards and 1 in the south west end of town within an Industrial Park #1 1 Skyview Drive). The Department protects 705 square miles of territory. On average, the Department responds annually to a total of 1700 calls of which over 97% are EMS related.
Current staffing includes 14 active staff members -a Fire Chief and 3 Captains, and 10 full time active firefighters/paramedics. In addition, it includes many part-time employees with 5 regular part-time employees and 25 volunteer firefighters. Full-time personnel (firefighter/paramedics) work a 24/48-hour shift; whereas part-time personnel are on call for ambulance transfers, mostly between the local hospital and metropolitan hospitals within a 75-mile radius.
All full-time firefighter/paramedics/EMT are represented by the Litchfield Fire Fighters Local 3252. Full-time firefighters are appointed by a three-person Fire and Police Commission based on an eligibility list.
The EMS system is the Springfield Area Mobile Intensive Care system (SAMIC). It is directed by HSHS St. John’s Hospital in Springfield. HSHS St. Francis Hospital is an associate hospital and offers a local medical control.
Litchfield Fire Department is a member of MABAS 56 as well as a member of the 3M Firefighters Association providing and receiving mutual aid.
Fire Chief Qualification Criteria
The City of Litchfield is seeking Fire Chief candidates who are committed to excellence in the fire and emergency services. The education, experience, command and management style and personal and professional traits have been identified in the job profile as necessary for the Fire Chief to succeed in this position.
City of Litchfield, IL
1. Please give an overview of your current or most recent position and scope of
responsibilities that represent your experience base to be a Fire Chief, along with an overview of the organization itself (population served, annual budget, number of employees/volunteers, number of stations, annual call volume, etc.).
2. The City of Litchfield Fire Department operates with a combination firefighter/emergency medical staffing model of full-time, part-time, volunteer employees. The full-time group works under a contract. Describe your experience with labor relations management including contract adherence, negotiation and disciplinary processes.
3. Describe your philosophy and approach, using specific examples, on how you contribute toward a strong team environment and motivate your personnel to perform at their highest levels.
4. Please describe your experience and roles in working with elected officials, such as Fire Boards and/or City Councils.
5. Please give an overview of your experience in developing and managing budgets within your organization. Please identify if you were responsible for a program budget or an overall organizational (such as a Fire District) budget, including the size and scope of the budget in which you were responsible.
6. Fire suppression related responses are declining while the need for emergency medical services is not. While providing both fire and emergency services at two stations, how would you evaluate what is the “right” amount of resources and personnel that the Fire Department requires to meet the appropriate need for fire suppression and emergency medical services?
7. Please describe your involvement in, and successes in gaining funding for fire operations, such as grants, fees for services, or other alternative funding mechanisms.
8. With Volunteer Firefighting declining, what ideas do you have for recruitment?
City of Litchfield, Illinois
JOB TITLE: Fire Chief FLSA STATUS: Exempt
DEPARTMENT: Fire & Ambulance Department EFFECTIVE DATE: March 2017
HOURLY STATUS: Full-Time, at Will REPORTS TO: City Administrator
The Fire Chief is responsible for all Fire and EMS operations, personnel and administration including budgeting, planning, coordination, and implementation of all policies established by the City Council and Fire Department. The Chief will successfully coordinate the operation of the Department with other local fire protection agencies and other governmental agencies. The Chief will insure operational preparedness for response to fire, rescue and emergency medical calls. Performance of these functions have significant financial, reputational and operational impact on the success of the Department which requires the Chief to use a high degree of judgement and tact in execution of his/her duties. The position will require travel within and outside the City as well as working under a high degree of stress, and long unpredictable hours.
ESSENTIAL DUTIES AND RESPONSIBILITIES This is an illustrative list and not a comprehensive list of all functions. The Fire Chief may be required to perform additional duties consistent with the position.
• Chief Officer for oversight of all Fire & EMS Department operations: Fiscal, Human Resources, Fire Prevention/Public Education, Fire Suppression, Training and Emergency Medical Services. Responsible for development and presentation of short and long term planning for continued stable operations of the Fire Department.
• Develops, interprets and directs the implementation of Standard Operating Procedures, Department Policies, Directives and Department Rules and Regulations as adopted by the City Council.
• Identifies operational and administrative needs, organizes projects and programs and delegates work assignments and responsibilities; directs and manages tasks.
• Performs human resources duties including the disciplining, training and administration of volunteers within policies adopted by the City
• Insures operational readiness of the Fire Department, including personnel, apparatus and equipment readiness. Develops and manages a comprehensive and reliable volunteer firefighter/EMS response program, which may include resident volunteers, shift volunteers, and community (respond from home) volunteers. Recommends to the City Council and upon approval maintains effective mutual aid agreements with allied agencies. Maintains effective working relationships with allied agencies and community partners.
• Acts as the communications link and maintains information, statistics as directed for by the City Council and prepares reports as required. Insures that meeting agendas and related documents are prepared and distributed on a timely basis.
• Determines staffing needs. Administers performance review and wage and benefits packages as adopted by the City and within the adopted budget.
• Functions as the Budget Officer for the Department in planning, developing, and projecting departmental budgets. Administers the budget in a manner which brings value to the Fire Department and in compliance with applicable laws. Projects and communicates budget status, identifies any obstacles/shortfalls with regard to the budget and makes recommendations to the City Council.
• Insures that required records and reports are created and submitted to appropriate agencies as required. Maintains appropriate files and records relating to the function of the Fire Department.
• Responsible for developing short and long-range departmental goals and capital improvement or replacement schedules. Evaluates and provides analysis of various departmental services and community needs relating to fire protection prevention and emergency medical services.
• Performs all aspects of this position with minimal instruction; frequently utilizes personal judgement. Refines existing work methods, develops new techniques, concepts or progroms within established limits including all State/Federal/County guidelines, rules and statues.
• Tracks and monitors Federal/State/County and other jurisdictional activities that may impact Department policy, procedures or programs.
• Coordinates with State Fire Marshal, County EMS and other agencies in the enforcement of applicable fire prevention and emergency service laws and codes.
• Responds on emergency incidents as required to either directly deliver services or assume command as needed. Supervises the use of personnel and equipment.
• Directs, conducts or assists in the investigation of fires when necessary to determine cause, origin and circumstances.
• Participates as a Department representative in local, county, regional and state meetings and planning groups as related to fire and safety issues.
• Acts as the Public Relations representative in local, county, regional and state meetings and planning groups related to fire and safety issues. Acts as the Public Relations representatives for the Department with regards to the general public and civic organizations.
• Attends conferences, specialized schools, seminars and other functions as necessary to keep abreast of new developments on subjects relating to the operation.
• Possess superior ability to communicate orally and in writing and be a good listener.
• Maintains, compiles and prepares records, letters, memos, forms, accounts, payroll, requisitions and reports of all activities.
• Prepares agenda items and attend City Council meetings and other related meetings.
• Insures all licensing, inspection and testing of equipment.
• Promotes safe work practices and ensures compliance with City safety policies.
• Writes and administers grants.
• Handles other responsibilities and duties as assigned or needed.
• Must be able to use office equipment: copy machine, fax, Microsoft Office: Word, Excel, Outlook, Power Point.
CERTIFICATES, LICENSES, REGISTRATIONS
Must be able to obtain a valid Class B Illinois Driver’s License. Must be able to operate Department equipment and Vehicles.
Must possess an EMTB (EMTP preferred), FFIII, as well as worked in an integrated Fire/EMS organization.
Job requires individual to be physically able and on a daily basis to bend, traverse uneven ground, multiple soil conditions and weather conditions. This position is frequently required to sit; talk; hear; stand; walk; use hands and fingers to feel, handle or operate objects, tools or controls and reach with hands and arms. The employee is occasionally required to stand, walk, use hands and fingers to feel, handle or operate objects, tools or controls and reach with hands and arms. The employee is occasionally required to climb, balances, stoop, kneel, crouch, crawl, taste and smell and may work from heights such as roofs or ladders. The position requires the ability to lift or move up to 50 pounds and occasional lift or move up to 130 pounds. Specific vision abilities include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. The position requires the ability to drive vehicles including fire apparatus in all types of weather under normal and emergency response conditions
Appointment subject to passing a fit for duty assessment.
Job location is all property owned by the City. The work environment primarily is a general office setting located at 201 East Edwards Street, Litchfield with a high level of public interaction, either in person, telephone or computer. Fieldwork and service calls will be offsite and can be under high stress and volatile conditions. The job may result in exposure to extreme weather conditions.
General work hours 7:00 a.m. - 4:00 p.m., Monday through Friday with potential service calls and supervisory hours on Saturday and Sunday. The position requires 24-hour on call duty, seven days per week. Average work hours 50-60 hours per week depending on season.
Travel may be required.
EDUCATION and/or EXPERIENCE
The Fire Chief must possess 10 years of experience and demonstrated leadership, supervisory, employee relations, strategic planning, and budgetary skills together with a strong background in an integrated Fire and EMS Service. A minimum of 5 years of demonstrated supervisory/management experience in a senior administrative position in a career or combination fire department is required. Must have a minimum of an EMT-B (EMT-P preferred) and FFIII, as well as worked in an integrated Fire/EMS organization. A demonstrated history of achieving positive organizational development, financial management, labor relations, including working knowledge of a union organization; as well as public communication skills are highly desirable. Graduation from an accredited college or university with a Bachelor’s Degree in Public Administration, Fire Science, Economics or related field.
City Administrator Date
This description is intended to indicate the kinds of tasks and levels of difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assist, direct and control the work of employees under his/her supervision. The use of a particular expression or illustration describing the duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.
Salary and Benefit Package
For Fire Chief
Starting Date: May, 2017
Salary: Compensation commensurate with experience.
The salary adjustments are based on performance and an evaluation at that
time. Salary changes will be based on adjustments
made by the City Council to the Management Salary Schedule on an
annual bases effective May 1st each year.
Benefits outside the Personnel Manual:
Vehicle is provided for professional use.
Benefits outlined in the Personnel Manual:
Vacation: Years of Service Weeks of Vacation
1-5 years of continuous service 2 weeks
6-10 years of continuous service 3 weeks
11-20 years of continuous service 4 weeks
after 20 years of continuous service 5 weeks
Sick: 7 working days per year of employment after completing one year of full time
employment, fifteen (15) working days per year of employment after completing
three continuous years of full time employment.
Personal Days: 5 days
Holidays: 10 days
Health Insurance: Employee – City pays 100%
Family – Paid by employee
Health Reimbursement Contributions: $175 per month
Life Insurance - $15,000
Retirement: Retirement is provided through the Firemen’s Pension Fund.