Print News Page

 Site Map :   Agendas

News Title Agenda March 6, 2012

Litchfield City Council
City Hall
March 6, 2012
6:00 p.m.

Please put all cell phones and pagers on silent mode or turn off. Thank you.

Call Meeting to Order
Pledge to Flag
Roll Call
Recognition of Guests and Visitors:
Appointment:
Public Participation Applicant Comments:
Consent Agenda:
Reading of Minutes
Report of Departments and City Clerk
Authorization to Transfer Funds and to Pay Bills

Other Items as Assigned:
1. A motion to approve a modification to Agreement granting a five-year extension to the Water Purchase Agreement (WPA) between Adena Resources, LLC and the City of Litchfield beginning at the expiration of the present contract on May 14, 2012. This WPA amendment will include a payment of eighty thousand dollars ($80,000) to extend the contract five years, add the minimum monthly payment to Seller of five thousand dollars ($5,000) to an annual increase of 2.5% annually beginning May 1, 2013, and decrease the semiannual status reports to annual status reports with all other terms and conditions remaining the same. Included in this motion is authority of the Mayor to sign the contract extension upon successful review by the City Attorney.
2. A motion to approve an Ordinance creating an additional Class E Liquor License to be used in the City of Litchfield, Illinois. (1st Reading)
3. A motion to approve the use of $4,000 of Ward Improvement Funds for the current fiscal year to assist with the trash dumpster fees for the Annual Spring Clean-Up campaign and to authorize the City Clerk to issue a check for such services.
4. A motion to approve a Resolution and Economic Incentive Concept Agreement with Sloan Implement.
5. A motion to approve the Downtown Facade Grant Applications submitted by Marty Kimbro for the properties located at 215 and 217 North State Street for an amount not to exceed $4,694.27 contingent upon the Building Department granting final approval of materials used and work completed and to authorize the City Clerk to issue the check.
6. A motion to renew membership with the Montgomery County Economic Development Corporation (MCEDC) for $6,939 for a one year period and to authorize the City Clerk to issue a check.
7. A motion to approve an Ordinance authorizing the purchase of 704 East Columbia Street from the Montgomery County Trustee for $810 and approve the demolition of the structure after purchase. (1st Reading)
8. A motion to approve the purchase of Christmas decorations for the second phase of the Downtown Streetscape from Wayne Manufacturing in an amount not to exceed $8,182.50 and to authorize the City Clerk to cut a check for 50% of the deposit.
9. A motion to approve the purchase of additional Christmas decorations from Christmas Night, Inc., to enhance the new Downtown Streetscape in an amount not to exceed $3,888.50 and to authorize the City Clerk to cut a check for $2,000 as a deposit.
10. A motion to approve the expenditures associated with the 2nd Annual Do the Lou in an amount not to exceed $10,000.
11. A motion to approve the expenditures of hosting the Litchfield High School All Year Class Reunion in an amount not to exceed $20,000 and authorization for the City Administrator/Mayor to sign such contracts associated with the event.
12. A motion to approve an Ordinance proposing fee structures for the 2012 Lake Lou Yaeger Season. (1st Reading)
13. A motion to approve payment application #9 from Curry Construction in the amount of $495,727.55 for work completed on the Water Treatment Plant Membrane Filtration Project.
14. A motion to approve a 2 month extension of contract with Curry Construction for the Water Treatment Plant Membrane Filtration Project. The following dates would be: Substantial Completion: March 19, 2012 to May 19, 2012 and Final Completion:
June 18, 2012 to August 18, 2012.
15. A motion to approve a construction/engineering agreement with Crawford, Murphy & Tilly, Inc for $45,000 of which project will be completed in the 2012-2013 fiscal year. This construction engineering agreement would be conditional upon approval of upcoming 2012-2013 Budget of which the Tyler Street Water Main project is proposed at a cost of $255,000.
16. A motion to approve the purchase and installation of a Multi-Trode Level Control System for the Lincoln Land Lift Station from Vandevanter Engineering for a cost not to exceed $4,600.
17. A motion to approve the purchase of parts from Siemens Industry, Inc., to refurbish the belt filter press for $65,283 at the Wastewater Treatment Plant Facility. Parts will be installed next fiscal year.
18. A motion to approve a construction/engineering services agreement with Crawford, Murphy & Tilly, Inc. for $30,000 of which the project will be completed in the 2012- 2013 fiscal year. This construction agreement would be conditional upon approval of upcoming 2012-2013 Budget of which the Douglas Street Pumping Station Improvements is proposed at a cost of $140,000.

Old Business:
1. A motion to adopt an Ordinance establishing a five year rate increase cycle for water and sewer rates at 4% per year. The City Council may visit the rate increase each year in March for the following fiscal year. (1st Reading)
2. A motion to do a second reading of an Ordinance establishing a five year rate increase cycle for water and sewer rates at 4% per year. The City Council may visit the rate increase each year in March for the following fiscal year.

3. A motion to adopt an Ordinance establishing a five year rate increase cycle for water and sewer rates at 4% per year. The City Council may visit the rate increase each year in March for the following fiscal year. (2nd Reading)
4. A motion to adopt an Ordinance implementing a 5 year plan to increase sewer rates to cover maintenance and operational costs. (1st Reading)
5. A motion to adopt an Ordinance implementing an increase in water rates to cover maintenance and operational costs. (1st Reading)
6. A motion to do a second reading of an Ordinance implementing a 5 year plan to increase sewer rates to cover maintenance and operational costs.
7. A motion to adopt an Ordinance implementing a 5 year plan to increase sewer rates to cover maintenance and operational costs. (2nd Reading)
8. A motion to do a second reading of an Ordinance implementing an increase in water rates to cover maintenance and operational costs.
9. A motion to adopt an Ordinance implementing an increase in water rates to cover maintenance and operational costs. (2nd Reading)
10. A motion to do a second reading of an Ordinance proposing fee structures for the 2012 Lake Lou Yaeger Season.
11. A motion to approve an Ordinance proposing fee structures for the 2012 Lake Lou Yaeger Season. (2nd Reading)
12. A motion to approve an Ordinance creating an additional Class E Liquor License to be used in the City of Litchfield, Illinois. (2nd Reading)
13. A motion to approve a Curry Construction change order of $1,700 for containment wall modification/2 heaters to be placed on tanks at Water Treatment Plant.
14. A motion to approve an Ordinance to put up for sale 314 S. Brown, 336 & 338 S. Douglas and 119 S. Lincoln by placing a minimum bid on 3 of the properties and a no reserve bid for 314 S. Brown. (2nd Reading)

Executive Session:

A Motion to Enter into Executive Session, as allowed under the Illinois Open Meetings Act, as found in Chapter 5 of the Illinois Compiled Statutes, Section 120, to address these certain and restricted items:

Litigation (5ILCS 120/2(c)(11))