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News Title Agenda August 29, 2013

City of Litchfield Committee Meetings August 29, 2013
6:30 pm
City Hall

(Please put all cell phones and pagers on silent mode or turn off. Thank you)


AGENDA

Appointment: Appointment of 2nd Ward Alderman

Recognition of Harold Ellinger for serving as Ward 2 Alderman for 8 years.

PUBLIC PARTICIPATION APPLICANT COMMENTS- As submitted to the Mayor’s and/or City Clerk’s Office.

ADMINISTRATION – WOODROW STREET

1. Actuary Services – A motion to approve the hiring of an Actuary Consultant to review the City of Litchfield Police and Fire Pension plans in order to obtain the correct amount to be levied for the Real Estate Tax Levy with the Police Pension Fund paying 50% of their portion and the Fire Pension Fund paying 50% of their portion for the service and to authorize the Mayor to sign the contracts.***

2. Arch Contract – A motion to approve the renewal of a lease agreement with Arch Air Medical Services, Inc. and authorize the Mayor to sign the contract. ***

3. Declare Property as Surplus – A motion to approve an ordinance declaring city property located along Columbia Street, parcel number 15-04-279-011, surplus and advertise for bids.

4. Approve Executive Session Minutes – A motion to authorize the City Clerk to release the Executive Session Minutes from the following Executive Sessions: May 21, 2013 (partial).





ECONOMIC DEVELOPMENT – DAVE HOLLO

1. Downtown Façade Grant Request – A motion to approve the Downtown Façade Grant application submitted by Whitlock Chiefs, Inc., for the property located at 602 North State Street for an amount not to exceed $2,500 contingent upon the Building Department granting final approval of materials used and work completed and to authorize the City Clerk to issue a check.***

2. Revolving Loan Fund Request – A motion to approve the Revolving Loan Fund request to ACTION POWERSPORTS HOLDINGS, LCC (Randy and Brenda Stretch) in the amount of $150,000.***

3. Brown Shoe- A motion to approve the reimbursement request from Brown Shoe Loft LLC. ***Information to be provided on Thursday evening following the EDC meeting.

FINANCE – WOODROW STREET

1. Transfer Funds and to Pay Bills – A motion to direct the City Clerk to transfer funds from the City Sales Tax to the City’s General Fund and to issue checks and the authorization to pay the bills. These amounts will be given to the City Council at the September 3, 2013 meeting.***

FIRE & AMBULANCE – RAY KELLENBERGER

1. Sale of Ambulance – A motion to approve a bid for the 2004 Ford E-450 ambulance conversion. Bids to be opened August 26th with a recommendation at the August 29th meeting.

PLANNING, ZONING & BUILDING – DWAYNE GERL

1. No Agenda Items.

POLICE – MARILYN SISSON

1. Animal Nuisance Ordinance – Discussion with possible action on Animal Nuisance Ordinance. Presentation by Acting Police Chief Lee Jarman.

2. Change to Surplus Ordinance - A motion to approve an Ordinance declaring the 2008 Ford Escape Hybrid vehicle as surplus and to authorize their disposal via electronic auction with the 2008 Ford Escape being sold at 80% of reasonable NADA wholesale book value. The proceeds from which are to be used by the Police Department to augment equipment replacement needs in the Sale of Police cars.



TOURISM – TIM HANCOCK

1. Route 66 Half-Marathon – A motion to approve hosting a Route 66 half-marathon, 5K and Kids’ race on November 9, 2013 and expenditures associated with the event for an amount not to exceed $5,000. Shannon Simpson-Hall will speak on behalf of the Tourism Advisory Committee.

2. Q the Lou – A motion to approve hiring a temporary worker for “Q the Lou” to be held on September 13 and 14, 2013 as part of “Do the Lou”.***

3. Do the Lou – A motion to obtain a special event liquor license from the City of Litchfield for Dennis Coatney to serve alcohol at “Do the Lou” on September 14th at Lake Lou Yaeger.***

BUILDING AND GROUNDS – BOB OSTENDORF

1. No Agenda Items.

LAKE – TIM HANCOCK

1. No Agenda Items.

STREETS AND DRAINAGE – HAROLD ELLINGER

1. Purchase of Air Compressor A motion to approve the purchase of a trailer mounted air compressor from Rahn Equipment Company for $12,076 after trade in.***

WATER – DAVE HOLLO

1. No Agenda Items.

SEWER – HAROLD ELLINGER

1. Copy Machine Request – A motion to enter into a 5 year lease agreement with IKON Financial Services for a Ricoh copy machine for the Wastewater Treatment Facility.**

*** Items to be Consented