Print News Page

 Site Map :   Agendas

News Title May 7, 2013 City Council Agenda

Litchfield City Council Meeting

City Hall

May 7, 2013

6:00 p.m.



Please put all cell phones and pagers on silent mode or turn off. Thank you.



Call Meeting to Order

Pledge to Flag

Roll Call

Recognition of Guests and Visitors: Robert L. Schafer – Retiring as IL Department of Health

Plumbing Inspector

Appointment:

Public Participation Applicant Comments:



Consent Agenda:



Reading of Minutes

Report of Departments and City Clerk

Authorization to Transfer Funds and to Pay Bills



Other Items as Assigned:



1. A motion to adopt the revised 2013 Water and Sewer Maintenance Policy to conform to State of Illinois provisions from the Illinois Plumbing License Law.

2. A motion to authorize the Mayor to sign a “Certificate of Local Approval” Agreement between the City and CEFS Economic Opportunity Corporation.

3. A motion to authorize the Mayor to sign an Intergovernmental Agreement between Montgomery County and the City of Litchfield allowing employees of the City to borrow and use the County’s GPS received recorder for the purpose of GIS mapping.

4. A motion to authorize the Mayor to sign a “Montgomery County Ambulance ALS Intercepts” agreement with the Farmersville/Waggoner Ambulance Service.

5. A motion to approve the expenditures associated with the 3rd Annual Do the Lou Festival in an amount not to exceed $19,000.

6. A motion to approve pay request #6 in the amount of $31,623.12 to Korte and Luitjohan, Inc., for work completed on the Lake Drawdown Modifications.

7. A motion to approve the purchase of a tailgate rock spreader from Woody’s Municipal Supply Co. for the amount of $4,800.

8. A motion to approve bids from 1) JTC Petroleum Co. for Bituminous Mixture for Stabilized Base, CA-7 Mix for $187,343.20, 2) Litchfield Bituminous Corp. for Bituminous Material, Seal Coat, HFRS-2 for a cost of $25,347.60, 3) for the City to purchase the Seal Coat Aggregate from a Supplier, since no bids were received for this item, for $6,460 and 4) to authorize the City Clerk to sign acceptance forms for bids.

9. A motion to approve a 30 day extension to the May 1, 2013 completion date for the Water Main Replacement Contract with Haier Plumbing and Heating, Inc., across the Ernst Farm connecting Lake Lou Yaeger and the Water Treatment Facility.

10. A motion to approve payment application #3 (Final Payment) in the amount of $6,404.12 to Haier Plumbing for work completed on the Douglas Street Lift Station Upgrade.



Old Business:



1. A motion to overturn the Plan Commission’s recommendation to deny a variance request from Chuck Feldmann of Feldmann Construction to allow the use of oil and chip for the road surface instead of Hot Mix Asphalt, which is required per the City’s Subdivision Ordinance, Article VII, Section 8.

2. A motion to overturn the Plan Commission’s recommendation to deny a variance request from Chuck Feldmann of Feldmann Construction to allow open ditches in proposed subdivision instead of curb and gutter, which is required per the City’s Subdivision Ordinance, Article VII, Section 8.

3. A motion to approve residential subdivision support for Columbia Court, a 6 house subdivision, built by Chuck Feldmann in an amount of $5,000 per lot not to exceed $30,000 contingent upon variance decision.

4. A motion to establish a policy and associated fees for the rental of equipment owned by the City of Litchfield Tourism Office.

5. A motion to grant Curry Construction an extension from April 30, 2013 to May 31, 2013 to complete programming at the Water Treatment Plant.

6. A motion to approve an Ordinance between Ameren Illinois and the City of Litchfield, Illinois. (2nd Reading)

7. A motion to approve the use of remaining Ward Improvement Funds for the current fiscal year to assist with trash dumpster fees for the Annual Spring Clean-Up campaign and to authorize the City Clerk to cut a check for services for an amount not to exceed $1,600.



New Business:



1. A motion to approve a Resolution Regarding Salaries for Non-Bargaining Employees of the City of Litchfield.



Executive Session



A Motion to Enter into Executive Session, as allowed under the Illinois Open Meetings Act, as found in Chapter 5 of the Illinois Compiled Statutes, Section 120, to address these certain and restricted items:



1. The purchase or lease of real property for the use of the public body… for the purpose of discussing whether a particular parcel should be acquired.” (5ILCS 120/2(C)(5))



2. The setting of a price for sale or lease of property owned by the public body.

(5ILCS 120/2(C)(6)



New Business:



1. Possible Action to Follow.



To Adjourn Sine die

Litchfield City Council

City Hall

May 7, 2013



Swearing in Ceremony of City Clerk:



Denise Meier Lueker



Swearing in Ceremony of Mayor:



Steven Dougherty



Swearing-in Ceremony of Newly Elected Aldermen:



Ward 1 – Marilyn Sisson

Ward 2 – Harold Ellinger

Ward 3 – Robert Ostendorf

Ward 4 – Ray D. Kellenberger



Mayor Calls the New Council Back in Session



Appointments of: City Attorney

City Treasurer

Mayor’s Standing Committee Assignments

Boards and Committees



Adjournment



Please stay after the meeting to attend a reception honoring the outgoing Mayor/Aldermen and the incoming Mayor/Aldermen.