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Minutes of the Regular Meeting
December 5, 2006
Mayor Pro-Tem Sylvester Jarman Jr called the Regular Meeting to order December 5, 2006 at 7:00 P.M. The Pledge of Allegiance was recited. Present on roll call were Greg Beiermann, Pat Timmons, Harold Ellinger Jr., William Cornman, David Rovey, William Dees and Gene Cailey. Absent: None.
Mayor Pro-Tem Jarman read a proclamation for the good job done by City Workers during the recent ice and snowstorm.
A motion was made by Ellinger seconded by Rovey to approve the following items on consent agenda: Minutes of the November 7, 2006 Regular Meeting, the Police Department’s November Report showing fines collected of $11,357.44, 186 citations issued to 124 individuals, $15.00 in Dog Fines, 212 racial profiling entries, 5 new code cases heard, 163 Ordinance Notices issued with 158 complying without a hearing and 59.5 hours worked by the Auxiliary, the Street and Drainage Report for November, the Water Plant report for November showing 19,449,000 gallons treated with a daily average of 884,000 gallons, EMC November Report, CMT November Report, the City Clerk’s Report for November 2006 showing Gross Cash Receipts of $999,839.62, Net Cash Receipts (excluding fund transfers) of $674,329.45, Net Cash Disbursements (excluding fund transfers and including payrolls) $1,009.531.42, November Payrolls $280,934.29 and Water Revenue for November $89,546.15, a motion to authorize the Mayor and City Clerk to issue warrants totaling $1,335,041.59, the County Ambulance Report showing Accounts Receivable at the end of October 2006 of $586,722.90, the City Ambulance Report for November 2006 showing revenues of $36.692.17, disbursements of $31,924.97 and an Operating Income of $4,767.20, a motion to release the letter of credit from the developer of the Freedom Place Subdivision Second Addition, withholding $20,000.00 in credit to ensure final issues of concern may be addressed if problems occur over the next two years, a motion to approve the first reading of three ordinances adopting the Tax Increment Financing, designating the Redevelopment Project Area and approving the Redevelopment Plan and Project for the Redevelopment Project Area #2, a motion to approve the first reading of three ordinances adopting the Tax Increment Financing, designating the Redevelopment Project Area and approving the Redevelopment Plan and Project for the Redevelopment Project Area #3, a motion to approve the revision to the City of Litchfield Revolving Loan Fund Recapture Strategy and the Revolving Loan Fund, a motion to approve contracting the City’s Building Inspection Services from Scott Cowdrey for an amount not to exceed $1,000.00 per week for no longer than 2 months, a motion for Council to direct the City Attorney Hantla to begin condemnation proceedings on 612 S. Jefferson, a motion to approve the Façade & Signage Grant application submitted by Batty Law Firm Ltd for an amount not to exceed $2,500.00, a motion to approve the purchase of a 32” hydraulic spreader from Mac’s Fire and Safety for $4,195.00, a motion to approve the purchase of 20 portable radios, 10 mics, the programming cables and associated software along with a 6 radio charging bank from Mac’s Fire and Safety (from Puget Sound Instruments) for a total of $4,845.00, a motion for Council to approve the payment of $6,000.00 from the Equipment Replacement Fund on the lien of a seized vehicle a 2001 Chevy Monte Carlo SS to be converted to City law enforcement use under the asset forfeiture law, a motion to approve the purchase of an in-car video recording system from Digital Ally for the sum of $4,025.00, a motion to approve the purchase of a 2003 4WD Chevy S-10 Extended Cab pickup from Steve Schmitt Brubaker for $12,800.00 less $800.00 trade-in of the meter reader’s truck for a total of $12,000.00 and to authorize the City Clerk to write a check for same out of the Water Equipment Replacement Fund, and a motion to approve the second reading of Ordinance No 3164 approving the Tax Levy. On roll call voting aye were Beiermann, Timmons, Ellinger, Cornman, Rovey, Dees and Cailey. Naye: None. Motion carried.
New Business: Public Works Committee:
A motion was made by Dees seconded by Cornman to approve the bid from Custom Structures Inc for $324,896.00 for the construction of the new Street Dept. Facility. After a discussion and due to budget limits both Dees and Cornman amended their motion to approve the alternate bid of $249,000.00 from VH Builders for the construction of the new Street Dept Facility. On roll call voting aye were Timmons, Ellinger, Cornman, Rovey, Dees, Cailey and Beiermann. Naye: None. Motion carried.
Public Service Committee:
A motion was made by Cornman seconded by Ellinger to direct the City Attorney to prepare an Ordinance to amend the Liquor License Ordinance to allow a liquor license for the Fraternal Order of Eagles. Motion carried.
A motion was made by Cornman seconded by Beiermann to approve the Revolving Loan Fund request from Grant Dick in the amount of $115,000.00 contingent upon the approval of the City Attorney and Economic Development. On roll call voting aye were Ellinger, Cornman, Rovey, Dees, Cailey, Beiermann and Timmons. Naye: None. Motion carried.
A motion was made by Cornman seconded by Beiermann to approve the first reading of an Ordinance amending the existing City Ordinance regarding the duties of Auxiliary Police Officers to coordinate with State training requirements. On roll call voting aye were Cornman, Rovey, Dees, Cailey, Beiermann, Timmons and Ellinger. Naye: None. Motion carried.
A motion was made by Cornman seconded by Rovey to approve the second reading of Ordinance No 3163 revising the creation of the Office of City Administrator and providing powers and duties thereof. On roll call voting aye: Rovey, Cailey, Beiermann, Timmons, Ellinger and Cornman. Naye: Dees. Motion carried.
A motion was made by Cornman seconded by Dees for Council to approve the continuation of negotiations with potential Economic Development clients based on water needs requested and projected availability amounts provided through an analysis by Crawford Murphy & Tilly contingent upon us receiving the necessary information about the amounts and kinds of water needed and with the consent of the City Attorney and Economic Development Director. Motion carried.
A motion was made by Cornman seconded by Ellinger to enter into Executive Session at 7:58 P.M. to discuss the purchase or lease of real property for the use of the public body. On roll call voting aye were Dees, Cailey, Beiermann, Timmons, Ellinger, Cornman and Rovey. Naye: None. Motion carried.
A motion was made by Cornman seconded by Beiermann to go back into Regular Session at 8:12 P.M. On roll call voting aye were Cailey, Beiermann, Timmons, Ellinger, Cornman, Rovey and Dees. Naye: None. Motion carried.
There being no further business a motion was made by Beiermann seconded by Cornman to adjourn at 8:13 P.M. Motion carried.
Approved,
Attest: Mayor Pro tem Sylvester Jarman Jr
City Clerk Marilyn S Hartke
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