Minutes of the Regular Meeting
November 7, 2006
Mayor Thomas F. Jones called the Regular Meeting to order November 7, 2006 at 7:00 P.M. following a public hearing at 6:00 P.M. for the proposed TIF District #2 and a public hearing at 6:30 P.M. for the proposed TIF District #3. The Pledge of Allegiance was recited. Present on roll call were Greg Beiermann, Sylvester Jarman, Pat Timmons, Harold Ellinger Jr., William Cornman, David Rovey, William Dees and Gene Cailey. Absent: None.
A motion was made by Timmons seconded by Cailey to approve the following items on the consent agenda: Minutes of the October 3, 2006 Regular Meeting, the Water Plant Report for October 2006 showing 25,408,000 gallons of water treated with a daily average of 941,000 gallons, the Street and Drainage Report for October, the Police Department October Report showing fines collected of $15,464.47, 218 citations issued to 166 individuals, no dog fines collected, $55.00 in parking fines collected, 294 Racial Profiling Entries, 5 new code cases heard, 156 Ordinance Notices issued with 151 complying without a hearing and 49.75 hours worked by the Auxiliary, CMT monthly report, EMC monthly report, the City Clerk’s Report for October showing Gross Cash Receipts of $1,660,139.27, Net Cash Receipts (excluding fund transfers) of $1,399,932,30, Net Cash Disbursements (excluding fund transfers and including payrolls) $928,711.75, October Payrolls of $269,369.30 and Water Revenue for October $111,693.99, the County Ambulance Report showing Accounts Receivable on October 1, 2006 of $588,928.60, the City Ambulance Report for October showing receipts of $53,168.61, disbursements of $29,588.43 and an Operating Income of $23,580.18, a motion to authorize the Mayor and City Clerk to issue warrants totaling $1,288,918.72, a motion to approve the purchase of tires for Engine 809 from Taylor Tire for $1,638.00, a motion to approve the expenditures associated with hosting the Route 66 Classic Car Festival in Litchfield June 22-24, 2007 by dedicating $11,000.00 of the Tourism Funds for festival promotions and celebrity appearances, a motion to approve the bid from Durbin Excavating for $4,500.00 to clean up the South Adams Street dumping site & build a berm with payment to come from Building and Grounds miscellaneous, a motion to approve the first reading of an Ordinance authorizing and providing for the City of Litchfield to execute, enter into and perform a loan agreement with the Illinois Environmental Protection Agency for the construction of the new water plant, a motion to approve the purchase of a variable frequency drive for the #2 primary wastewater pump from Vandevanter Engineering for a price not to exceed $4,700.00, a motion to approve the purchase of seals and belt filters for the sludge belt press from Siemens Water Technologies for $3,516.00 plus shipping, a motion to approve the purchase of replacement parts to overhaul the #1 and #2 primary sludge pumps from Vandevanter Engineering for $4,644.00, and a motion to approve the first reading of an Ordinance prohibiting the use of groundwater as a potable water supply by the installation or use of potable water supply wells or by any other method. On roll call voting aye were Beiermann, Jarman, Timmons, Ellinger, Cornman, Rovey, Dees and Cailey. Naye: None. Motion carried.
New Business – Public Works Committee:
A motion was made by Dees seconded by Jarman to approve a payment to Ameren IP for installation of the electric service to the new water plant site for $11,904.27. On roll call voting aye were Jarman, Timmons, Ellinger, Cornman, Rovey, Dees, Cailey and Beiermann. Naye: None. Motion carried.
A motion that we authorize Crawford Murphy & Tilly to begin design documents for the water main replacement for Sargent Street from Jefferson Street to Historic Old Rt 66 South at a cost not to exceed $33,000.00 and to look at a possible two phase for this project to expedite the project. On roll call voting aye were Timmons, Ellinger, Cornman, Rovey, Dees, Cailey, Beiermann and Jarman. Naye: None. Motion carried.
A motion was made by Dees seconded by Ellinger to authorize Brian’s Auto to make the necessary repairs to the Meter Reader’s Truck to put it back out on the road in a safe condition. Motion carried.
A motion was made by Dees seconded by Rovey to approve the Mayor’s Water plant construction change order committee of BJ Wilkinson, Sylvester Jarman and Mayor Jones. Change orders from $1.00 to $999.00 require 1 signature, $1,000.00 to $5,000.00 require 2 signatures, $5,001.00 to $10,000.00 require 3 signatures and over $10,000.00 require Council Action. Motion carried.
A motion was made by Dees seconded by Ellinger to approve the second reading of Ordinance No 3160 entering into a Loan Agreement with the IEPA. On roll call voting aye were Ellinger, Cornman, Rovey, Dees, Cailey, Beiermann, Jarman and Timmons. Naye: None. Motion carried
After a lengthy discussion the Council decided not to make any changes to the water plant plans in reference to the process vessels and to proceed with what was bid.
A motion was made by Dees seconded by Rovey to approve the second reading of Ordinance No. 3161 prohibiting the use of ground water as a potable water supply. On roll call voting aye were Cornman, Rovey, Dees, Cailey, Beiermann, Jarman, Timmons and Ellinger. Naye: None. Motion carried.
A motion was made by Dees seconded by Rovey to direct Ray Weller, Water Superintendent to begin contacts for disposal and the preparation of pricing, manpower, equipment and time estimates for the removal of sludge from the lagoons at the Water Treatment Plant. Motion carried.
A motion was made by Dees seconded by Cornman to OK the placement of street lights in the Freedom Place second addition by Ameren IP and to add them to our street lighting contract. Motion carried.
New Business – Public Service Committee:
A motion was made by Cornman seconded by Cailey to approve the second reading of Ordinance No 3162 restricting activities of the Fire Chief and Police Chief of the City of Litchfield. On roll call voting aye were Rovey, Dees, Cailey, Beiermann, Jarman, Timmons, Ellinger and Cornman. Naye: None. Motion carried.
A motion was made by Cornman seconded by Ellinger to approve the first reading of an Ordinance establishing the Tax Levy for the fiscal year ending April 2007. On roll call voting aye were Dees, Cailey, Beiermann, Jarman, Timmons, Ellinger, Cornman and Rovey. Naye: None. Motion carried.
A motion was made by Cornman seconded by Timmons to approve the City’s Auto, Liability and Workers Compensation Insurance with Simpson Insurance Services for 1 year beginning December 1, 2006 in the amount of $258,274.00. On roll call voting aye were Cailey, Beiermann, Jarman, Timmons, Ellinger, Cornman, Rovey and Dees. Naye: None. Motion carried.
A motion was made by Cornman seconded by Cailey to authorize the Building Inspector to begin review and to proceed with documentation preparation for City Attorney Brad Hantla to begin condemnation proceedings on 403 E. St. John Street. Motion carried.
A motion was made by Cornman seconded by Rovey to approve the first reading of an Ordinance revising the creation of the Office of City Administrator and providing powers and duties thereof. After a discussion a motion was made by Cailey seconded by Rovey to call the question. On roll call voting aye were Beiermann, Jarman, Timmons, Ellinger, Cornman, Rovey and Cailey. Naye: Dees. Motion carried. A motion was made by Dees to table but died for lack of a second. On roll call approving the first reading of the Ordinance were Jarman, Timmons, Ellinger, Cornman, Rovey, Cailey and Beiermann. Naye: Dees. Motion carried.
A motion was made by Timmons seconded by Dees to go into Executive Session at 8:15 P.M. to discuss the purchase or lease of real property for the use of the public body and the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body. On roll call voting aye were Timmons, Ellinger, Cornman, Rovey, Dees, Cailey, Beiermann and Jarman. Naye: None. Motion carried.
A motion was made by Cornman seconded by Rovey to go back into Regular Session at 9:00 P.M. On roll call voting aye were Ellinger, Cornman, Rovey, Dees, Cailey, Beiermann and Timmons. Naye: Jarman. Motion carried.
There being no further business a motion was made by Timmons seconded by Ellinger to adjourn at 9:02 P.M. Motion carried.
Approved,
Attest: Thomas F. Jones
City Clerk Marilyn S Hartke
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