Minutes of the Regular Meeting
September 5, 2006
Mayor Thomas F. Jones called the Regular Meeting to order September 5, 2006 at 7:00 P.M. The Pledge of Allegiance was recited. Present on roll call were Greg Beiermann, Sylvester Jarman, Pat Timmons, Harold Ellinger Jr., William Cornman, David Rovey, William Dees and Gene Cailey. Absent: None.
Amy Hunt with Patton and Company presented the City’s Annual Audit for the fiscal year ending April 30, 2006. A motion was made by Cornman seconded by Dees to accept the audit report as presented. Motion carried.
A motion was made by Cornman seconded by Dees to approve the following items on the consent agenda: Minutes of the August 1, 2006 Regular Meeting, the August 8, 2006 Special Meeting and the August 28, 2006 Special Meeting, the Police Department’s September 2006 Report showing fines collected of $10,813.69, 186 citations issued to 130 people, $0.00 in dog fines collected, $230.00 in Parking Fines paid, 212 Racial Profiling Entries, 1 new Code Case Heard, 167 Ordinance Notices Issued, 166 complied without a hearing and 49 hours worked by the Auxiliary, the Street and Drainage Report for August 2006, the Water Plant Report for August showing 27,453,000 gallons of water treated with a daily average of 1,144,000 gallons, CMT monthly report, EMC monthly report, the County Ambulance Report showing Accounts Receivable the end of July of $550,756.36, the City Ambulance Report for August showing revenues of $35,392.71, disbursements of $29,575.04 and a operating gain of $5,817.67, the City Clerk’s Report for August 2006 showing Gross Cash Receipts of $1,214,400.05, Net Cash Receipts (excluding fund transfers) of $800,696.00, Net Cash Disbursements (excluding fund transfers & including payroll) of $586,692.68, August Payrolls of $284,215.95, Water Revenue for August $118,850.72, a motion to authorize the Mayor and City Clerk to issue warrants totaling $872,216.01, Fire Protection Applications from Kenny Dever, Jason Hemken Excavating and William Borkland, a motion to approve the second reading of Ordinance No 3155 raising the Ambulance rates as requested by the County, a motion to approve the second reading of Ordinance No 3156 creating a 20 MPH reduced Speed Zone on Jackson Street between Edwards and Sargent Street, a motion to approve the second reading of Ordinance No 3157 vacating a portion of North Chestnut Street just north of Hauser Street, a motion to proceed with vacating the alley in the area of Seneca and Illinois, a motion to approve Resolution No 14-06 setting a hearing date of November 7, 2006 at 6:00 P.M. and 6:30 P.M. for the TIF #2 and #3 Redevelopment Plans, a motion to retain the services of Kurt Froelich to serve as Bond Counsel on the Alternate Revenue Bond Issue for the Water Plant Construction, a motion to retain Stifel & Nicolaus to serve as Bond Underwriters on the Alternate Revenue Bond Issue for the Water Plant Construction, a motion to approve the Illinois State Trapshooters Association request for funds in the amount of $1,200.00 from the Tourism Program Grants for advertising and marketing materials, a motion to approve architectural design from Scott Cowdrey for the new Street Facility in the amount of $8,500.00, a motion to approve the purchase 5” – 8” Largemouth Bass at a cost of $1.35 per fish totaling $2,250.00 from Mount Bluff Fish Farm, a motion to retreat 20 acres of American Lotus Plants by Aquatic Control Inc not to exceed $4,500.00, a motion to approve Resolution No 15-06 for additional funds for the 2006 MFT Maintenance of Streets and Highways, a motion to retain Henry, Meisenheimer & Gende, Inc to prepare and submit to the Illinois Environmental Protection Agency, a rerating evaluation of the Wastewater Treatment Plant in an amount not to exceed $8,896.00, a motion to contract with D & M Electric to replace the submersible cable to the Litchfield Lake Reservoir destratifier for a cost of $1,655.00, a motion to spend up to $30,000.00 with Midwest Meter to order additional radio transponders with meter bases, a motion to authorize the Mayor to sign the necessary Agreements for a State Grant for the Street Department Shop Construction, and a motion to award banking services bids to Litchfield National Bank and First National Bank and that the Mayor and City Clerk is authorized to sign the Agreements. On roll call voting aye were Beiermann, Jarman, Timmons, Ellinger, Cornman, Rovey, Dees and Cailey. Naye: None. Motion carried.
New Business - Public Service:
Mayor Jones requested that his appointment of a Fire Chief be tabled at this time. A motion was made by Dees seconded by Cailey to honor the Mayor’s request. Motion carried.
A motion was made by Cornman seconded by Cailey to approve the Mayor’s appointment of Police Chief BJ Wilkinson as Interim City Administrator. On roll call voting aye were Jarman, Timmons, Ellinger, Cornman, Rovey, Dees, Cailey and Beiermann. Naye: None. Motion carried.
A motion was made by Cornman seconded by Dees to table the purchase of a 2006 Ford E450 Medtec ambulance from Foster Coach Sales Inc with the trade in of the 1991 Ford Medtec and the 2004 Ford Taylor Made ambulance for a net cost of $88,046.00 until further information can be obtained. Motion carried.
A discussion was held on a request from Thomas Groves for an easement across City Property. A motion was made by Dees seconded by Rovey to table the request until the October meeting. Motion carried.
A motion was made by Timmons seconded by Beiermann to go into Executive Session at 7:24 P.M. as allowed under the Illinois Open Meetings Act, as found in Chapter 5 of the Illinois Compiled Statutes, Section 120 to address these certain and restricted items:
A. The purchase or lease of real property for the use of the public body for the purchase of discussing whether a particular parcel should be acquired.
B. The setting of a price for sale or lease of property owned by the public body.
C. Collective negotiating matters between the public body and its employees or their representatives.
D. The appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body. On roll call voting aye were Timmons, Ellinger, Cornman, Rovey, Dees, Cailey, Beiermann and Jarman. Naye: None. Motion carried.
A motion was made by Beiermann seconded by Cornman to go back into Regular Session at 8:40 P.M. On roll call voting aye were Ellinger, Cornman, Rovey, Dees, Cailey, Beiermann, Jarman and Timmons. Naye: None. Motion carried.
A motion was made by Dees seconded by Cailey to put the Mayor’s appointment of a Fire Chief back on the table. Motion carried.
Mayor Jones announced his appointment of Matthew Weber as the Fire Chief. A motion was made by Cornman seconded by Cailey to approve the Mayor’s appointment. On roll call voting aye were Cornman, Rovey, Dees, Cailey, Beiermann, Jarman, Timmons and Ellinger. Naye: None. Motion carried.
A motion was made by Cailey seconded by Timmons to approve Resolution No. 16-06 setting the salary of the Fire Chief. On roll call voting aye were Rovey, Dees, Cailey, Beiermann, Jarman, Timmons, Ellinger and Cornman. Naye: None. Motion carried.
A motion was made by Beiermann seconded by Rovey to adjourn at 8:45 P.M. until September 14, 2006 at 7:00 P.M. Motion carried.
Approved:Thomas F. Jones, Mayor
Attest:
Marilyn S Hartke,
City Clerk
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