Minutes of the Regular Meeting
February 7, 2006
A public hearing was held at 6:30 P.M. to
receive public comment on the Project Summary and Preliminary
Environmental Impacts Determination for the proposed Water Treatment
Facility.
Mayor Thomas F Jones called the Regular Meeting
to order February 7, 2006 at 7:00 P.M. Pledge of Allegiance was
recited. Present on roll call were Greg Beiermann, Sylvester Jarman,
Pat Timmons, Harold Ellinger Jr, David Rovey, William Dees and Gene
Cailey. Absent: William Cornman.
Police Chief BJ Wilkinson introduced Cory
Bilyeu the new police officer.
Rita Boucher spoke to the Council against the
expansion of the landfill.
Tim Johnson with Allied Waste updated the
Council on the landfill.
A motion was made by Dees seconded by Jarman to
approve the following items on the consent agenda: Minutes of the
January 3, 2006 Regular Meeting, Minutes of the January 20, 2006
Special Meeting, the Fire Department’s January Report showing 5 full
alarms, 14 still alarms, 2 rescue calls and 80 ambulance calls, the
Fire Department’s 2005 Annual Report, EMC monthly report, the Water
Plant January 2006 report showing 22,163,000 gallons treated with a
daily average of 821,000 gallons, CMT monthly report, the Building
Inspector’s December 2005 showing 4 permits issued with an ICC value
of $172,953.03 and fees collected of $624.57, the Street and
Drainage Report for January 2006, the Police Report for January 2006
showing fines collected $6,790.15, 155 citations issued to 122
people, $0.00 dog fines collected, $90.00 in Parking Fines, 271
Racial Profiling Entries, 5 new code cases heard, 86 Ordinance
Notices issued, 80 complied without a hearing and 55 hours worked by
the Auxiliary, the County Ambulance Report showing Accounts
Receivable at the end of December of $526,181.02, the City Ambulance
Report for January 2006 showing receipts of $15,373.76,
Disbursements of $33,508.98 and an operating loss of $18,135.22, the
City Clerk’s Report for the month of January 2006 showing Gross Cash
Receipts of $937,313.70, Net Cash Receipts (excluding fund
transfers) of $598,689.68, Net Cash Disbursements (excluding fund
transfers and including payroll) of $551,563.14, January Payrolls
of $278,448.87 and Water Revenue for January of $91,791.71, a
motion to authorize the Mayor and City Clerk to issue warrants
totaling $890,187.16, appointments of Mary Ellen DeClue, Pete State,
Sharon Redfern, Linda Webb, Rod Hall, Rob Fosnock and Kurt Zenner to
the Lake Advisory Committee, and Mayor Tom Jones and City Clerk
Marilyn Hartke to the Fire and Police Pension Boards, Fire
Protection Applications from Janie and George Euson and Steve
Gartner, a motion to approve the second reading of Ordinance No 3132
approving the placement of Stop signs at the intersection of
Illinois Avenue and Jones Street with stop signs to be placed on
Jones Street, a motion to approve the second reading of Ordinance No
3133 setting the fees for fire calls outside the corporate city
limits involving individuals, entities and or premises that do not
have fire protection with the City of Litchfield, a motion to
approve the first reading of an Ordinance increasing fees for Lake
Lou Yaeger, a motion to approve the first reading of an Ordinance
changing the amount of bond needed to be posted to $300.00 for
digging in an improved street and $100.00 for a bond to dig on a
boulevard and the excavation permit to be $40.00, a motion to accept
the bid of $100.00 from South Litchfield Township for the old tar
kettle, a motion to approve the first reading of an Ordinance to
require curb stops, a motion to accept the bid of $200.00 from Kevin
Coatney for a 1989 Chevrolet Van from the Street Department, a
motion to reject the bid from Gene Hogue for $1,022.50 for the Fire
Rescue Truck and $675.00 for an Ambulance, a motion to retain the
services of Curtis, Heinz, Garrett & O’Keefe to negotiate a cable TV
franchise at a cost not to exceed $5,000.00, a motion to approve an
Agreement between the City of Litchfield and the Montgomery County
Board for Ambulance services and billing, a motion to approve
Resolution No 5-06 for the street closure of Old Illinois Route 66
on June 23rd and 24th for the 3rd
Annual Cruisin’ Route 66 Classic Car Festival, and a motion to
accept the low bid for tree removal from D & K Tree Service for
$6,350.00. On roll call voting aye were Beiermann, Jarman, Timmons,
Ellinger, Rovey, Dees & Cailey. Naye: None. Absent: Cornman.
Motion carried.
New Business:
A motion by Cailey seconded by Dees to
authorize the Mayor to sign a Letter of Intent to support the Adenca
Project through a subdivision support grant of $87,000.00 and the
issuance of a TIF Revenue Bond. On roll call voting aye were Jarman,
Timmons, Ellinger, Rovey, Dees, Cailey and Beiermann. Naye: None.
Absent: Cornman. Motion carried.
A motion was made by Cailey seconded by Rovey
to authorize the purchase of seven 100’ sections of large diameter
fire hose from Mac’s Fire and Safety for $3,050.00. Motion carried,
A motion was made by Rovey seconded by Ellinger
to waive the purchasing requirement for the City Clerk’s renovation
allowing for only one quote to be provided. Motion carried.
A motion was made by Dees seconded by Timmons
to accept the quotes from VH Builders in the amounts of $9,038.00
and $9,899.00 for the City Clerk’s Office and new hallway doors
respectively. Motion carried.
A motion was made by Dees seconded by Timmons
to accept the quote from VH Builders not to exceed $10,000.00 for
the renovation to the Clerk’s counter. Motion carried.
A motion was made by Cailey seconded by Dees to
amend the regular meeting time of the Public Works Committee from
7:00 P.M. to 6:00 P.M. or immediately upon conclusion of the Public
Service Committee whichever comes first. Motion carried.
A motion was made by Dees seconded by Timmons
to authorize the City Attorney to begin the necessary paperwork to
transfer 409 N. Locust to the Montgomery County Housing Authority
for the participation in the Rural Partners of Illinois, Community
Development and Economic Growth through Homeownership Program.
Motion carried.
Old Business:
A motion was made by Rovey seconded by Dees to
approve the second reading of Ordinance No 3134 setting fees for use
of Lake Lou Yaeger and the surrounding area. On roll call voting
aye were Timmons, Ellinger, Rovey, Dees, Cailey, Beiermann and
Jarman. Naye: None. Absent: Cornman. Motion carried.
A motion was made by Jarman seconded by Rovey
to table and send back to committee the request to amend the
Municipal Code in several sections on purchasing procedures for
projects in excess of $10,000.00. On roll call voting aye were
Ellinger, Rovey, Cailey, Beiermann, Jarman & Timmons. Naye: Dees.
Absent: Cornman. Motion carried.
A motion was made by Jarman seconded by Rovey
to table and send back to committee the request to purchase software
and hardware from Sybatech in the amount of $3,190.00 to be used by
the Building Inspector and Code Enforcement Officer. On roll call
voting aye were Rovey, Beiermann, Jarman and Ellinger. Naye: Dees,
Cailey and Timmons. Absent: Cornman. Motion carried.
A motion was made by Jarman seconded by
Beiermann to table and send back to committee the request to
authorize CMT to prepare the permit application for land application
of sludge at a cost not to exceed $6,500.00. On roll call voting
aye were Rovey, Beiermann, Jarman, Timmons and Ellinger. Naye:
Dees and Cailey. Absent: Cornman. Motion carried.
A motion was made by Cailey seconded by
Beiermann to go into Executive Session at 7:49 P.M. as allowed under
the Illinois Open Meeting Act, as found in Chapter 5 of the Illinois
Compiled Statutes, Section 120, to address these certain and
restricted items:
A. “Collective negotiating matters between the
public body and its employees.” (5ILCS120/(c) (2).
B. “The purchase or lease of real property for
the use of the public body….for the purpose of discussing whether a
particular parcel be acquired.” (5ILCS120/2(c) (5).)
C. The appointment, employment, compensation,
discipline, performance, or dismissal of specific employees of the
public body.” (5ILCS120/(c) (1).) On roll call voting aye were
Dees, Cailey, Beiermann, Jarman, Timmons, Ellinger and Rovey. Naye:
None. Absent: Cornman. Motion carried.
A motion was made by Ellinger seconded by
Timmons to go back into Regular Session at 9:00 P.M. On roll call
voting aye were Cailey, Beiermann, Jarman, Timmons, Ellinger, Rovey
and Dees. Naye: None. Absent: Cornman. Motion carried.
Beiermann asked that a discussion on the
personnel authority under the Municipal Code be added to our
adjourned meeting’s agenda.
A motion was made by Rovey seconded by Jarman
to adjourn at 9:01 P.M. until February 13, 2006 at 5:30 P.M. Motion
carried.
Approved, Thomas F. Jones
Attest, Marilyn S
Hartke, City Clerk
