Minutes of the Regular Meeting
December 8, 2005

Mayor Thomas F. Jones called the Regular Meeting to order December 8, 2005 at 7:00 P.M. The Pledge of Allegiance was recited. Present on roll call were Greg Beiermann, Sylvester Jarman, Pat Timmons, Harold Ellinger Jr, William Cornman, David Rovey, William Dees and Gene Cailey. Absent: None.

A motion was made by Jarman seconded by Timmons to table the following items until the December 13, 2005 Adjourned Meeting a motion to renew the City’s insurance coverage with Scheller Insurance Agency, a motion to approve a Resolution citing the City’s financial capability to maintain the Litchfield Lake Dam, and a motion to approve the second reading of an Ordinance establishing the Tax Levy. Motion carried.

A motion was made by Cornman seconded by Rovey to approve the following items on the consent agenda: Minutes of the November 7, 2005 Regular Meeting, Minutes of the November 29, 2005 Special Meeting, the Building Inspector’s Report for November showing 13 permits issued with an ICC value $6,055,354.26 and fees collected of $23,168.37, the Fire Department Report showing 12 full alarms, 15 still alarms, 1 rescue call 119 ambulance calls, EMC monthly report, the Streets and Drainage November Report, the Water Plant November Report showing 22,605,000 gallons treated with a daily average of 754,000 gallons, the Police Department Report showing fines collected of $14,354.20, 150 citations issued to 100 individuals, $15.00 in dog fines collected, $135.00 in Parking Fines Collected, 210 racial profiling entries, 3 new code cases heard, 70 ordinance notices issued, 70 notices complied without a hearing, and 65.5 hours worked by the Auxiliary, the County Ambulance Report showing Accounts Receivable at the end of October 2005 of $501,904.61, the City Ambulance Report for November showing revenue collected of $12,975.00, disbursements of $27,125.20 and a monthly loss of $14,150.20, the City Clerk’s Report for November showing Gross Cash Receipts of $1,625,884.72, Net Cash Receipts (excluding fund transfers) $727,233.10, Net Cash Disbursements (excluding fund transfers and including payroll) $651,362.31, November Payrolls $262,692.55 and Water Revenue collected of $97,732.91, a motion to authorize the Mayor and City Clerk to issue warrants totaling $1,550,013.93, a motion to authorize the transfer of $500,000.00 from Sales Tax to Corporate General, Fire Protection application from Shannon & Denise Palmer, a motion to approve the second reading of Ordinance No 3123 establishing a mileage allowance for employees, a motion to approve the second reading of Ordinance No. 3124 authorizing the sale of surplus personal property owned by the City of Litchfield, a motion to approve the second reading of Ordinance No 3125 revising the Ordinance regarding appointment of Lake Marshall, a motion to approve the first reading of an Ordinance amending the Municipal Code establishing the regular meeting schedule of the City Council, a motion to approve the GIS Agreement with Montgomery County, a motion to approve the Façade & Signage Grant Application submitted by Hantla & Hantla Ltd for an amount not to exceed $590.00, a motion to approve the Façade & Signage Grant Application submitted by Head Quarters Hair Salon/Pam Voyles for an amount not to exceed $1,421.00, a motion to purchase 409 N. Locust through the Montgomery County Trustee Delinquent Tax Agent for $1,497.56, a motion to approve Resolution No 13-05 authorizing execution of an Economic Incentive Agreement between the City of Litchfield and Steve Schmitt–Brubaker Inc, a motion to approve the contract with Craig Parrish for promotional services in conjunction with the 3rd Annual Route 66 Classic Car Festival, June 23- 25, 2006 for an amount not to exceed $7,000.00, a motion to authorize staff to go to bid for a new lake patrol boat, a motion to approve the first reading of an Ordinance establishing traffic controls on Thunderbird Circle, a motion to retain the services of the Fulton Group to review the scope of services for the overpass project at a cost not to exceed $500.00 and a motion to accept the bids for various City surplus equipment and the authorization to sell this equipment to Litchfield Bituminous with a bid of $1,520.00 for the Tymco Sweeper, John Runquist with a bid of $510.00 for the dump truck and Don Rauzi with a bid of $52.50 for the hand paver. On roll call voting aye were Beiermann, Jarman, Timmons, Ellinger, Cornman, Rovey, Dees and Cailey. Naye: None. Motion carried.

New Business: A motion was made by Beiermann seconded by Jarman to approve the first reading of an Ordinance authorizing the issuance of up to $12,750,000.00 Waterworks Revenue Bonds on the City of Litchfield, Montgomery County, Illinois, for the purpose of defraying the cost of acquiring, constructing and installing improvements to its waterworks facilities. On roll call voting aye were Jarman, Timmons, Ellinger, Cornman, Rovey, Dees, Cailey and Beiermann. Naye: None. Motion carried.

A motion was made by Timmons seconded by Ellinger to approve Access Agreements for West Lake Residents. Motion carried.

A motion was made by Ellinger seconded by Beiermann to create the Lake Advisory Committee. Motion carried.

Old Business: A motion was made by Jarman seconded by Beiermann to approve the second reading of Ordinance No 3126 changing the Regular Meetings of the City Council. On roll call voting aye were Timmons, Ellinger, Cornman, Rovey, Dees, Cailey, Beiermann and Jarman. Naye: None. Motion carried.

A motion was made by Cornman seconded by Cailey to set the City Council meeting dates for the calendar year 2006. Motion carried.

A motion was made by Beiermann seconded by Jarman to approve the second reading of Ordinance No 3127 authorizing the issuance of up to $12,750,000.00 Waterworks Revenue Bonds on the City of Litchfield, Montgomery County, Illinois, for the purpose of defraying the cost of acquiring construction and installing improvements to its waterworks facilities. On roll call voting aye were Ellinger, Cornman, Rovey, Dees, Cailey, Beiermann, Jarman and Timmons. Naye: None. Motion carried.

A motion was made by Cornman seconded by Dees to approve the second reading of Ordinance No 3128 establishing traffic controls on Thunderbird Circle. On roll call voting aye were Cornman, Rovey, Dees, Cailey, Beiermann, Jarman, Timmons and Ellinger. Naye: None. Motion carried.

A motion was made by Rovey seconded by Cailey to approve Resolution No 14-05 renaming the Shoal Creek Conservation Area, to the "Henry Eilers Shoal Creek Conservation Area." On roll call voting aye were Rovey, Dees, Cailey, Beiermann, Jarman, Timmons, Ellinger and Cornman. Naye: None. Motion carried.

Mayor Jones read a proclamation recognizing Eugene Guinn for his 30 years of service as a police officer with his retirement date of December 12, 2005.

A motion was made by Dees seconded by Timmons to adjourn at 7:25 P.M. until December 13, 2005 at 7:30 P.M. Motion carried.

Approved,
Thomas F. Jones, Mayor

Attest:  Marilyn S. Hartke, City Clerk