Minutes of the Regular Meeting
November 7, 2005

Mayor Thomas F. Jones called the Regular Meeting to order November 7, 2005 at 7:00 P.M. The Pledge of Allegiance was recited. Present on roll call were Greg Beiermann, Sylvester Jarman, Pat Timmons, Harold Ellinger Jr, William Cornman, David Rovey, William Dees and Gene Cailey. Absent: None.

Mr. Al Lopinot spoke to the Council requesting that they rename Shoal Creek Conservation Area to Henry Eilers Nature Preserve. Following the presentation Mayor Jones asked the Lake Committee to consider the request.

A motion was made by Dees seconded by Timmons to approve the following items on the consent agenda: Minutes of the October 6, 2005 Regular Meeting, Minutes of the October 18, 2005 Adjourned Meeting, EMC October Report, the Police Department’s October Report showing fines collected of $10,039.49, 157 citations issued to 109 individuals, Dog fines collected of $15.00, $20.00 in parking fines collected, 163 racial profilings entries, 10 new code cases heard, 100 Ordinance notices issued, 85 ordinance notices complied without a hearing and 87.75 hours worked by the Auxiliary, the County Ambulance Report showing Accounts Receivable at the end of September of $479,281.62, the City Ambulance Report for October showing revenue collected of $25,973.07, disbursements of $27,702.61 with a monthly loss of $1,729.54, the City Clerk’s Report for the month of October 2005 showing Gross Cash Receipts of $955,077.25, Net Cash Receipts (excluding fund transfers) $680,111.48, Net Cash Disbursements (excluding fund transfers and including payroll) $877,916.51, October Payrolls $254,769.36 and Water Revenue for October $108,146.74 a motion to authorize the Mayor and City Clerk to issue checks totaling $1,152,882.28, the Water Plant’s October 2005 showing 21,834,000 gallons treated with a daily average of 809,000 gallons, CMT monthly report, Fire Protection applications from WW Production LLC, Denny Coatney and Bryan and Dana Graiff, a motion to approve Resolution No. 12-05 providing for a feasibility study on expanding the Litchfield TIF Redevelopment Project Area and to induce development interest within such area, a motion to approve the installation of three street lights on Airport Trail between Historic Route 66 and Clinton Street, a motion to authorize the installation of four street lights on Thunderbird Circle, a motion to release Executive Session Minutes dated October 3, 2005, October 6, 2005 and October 18, 2005, a motion to approve the first reading of an Ordinance amending the City’s Personnel Ordinance changing the mileage reimbursement rate from $.405 per mile to the current IRS rate, a motion to eliminate the Flower Policy from the City’s Personnel Manual, a motion to direct the City Attorney to begin condemnation proceedings against 116 E. South Street, a motion to approve the first reading of an Ordinance to change the placement of two stop signs currently at the intersection of north/south bound S. State Street and Columbia Street to the intersection of S. State Street and South Street, a motion to hire D & M Electric to prepare drawings and bid specifications for the electrical upgrade at Bi-Centennial Campground for $1,000.00, a motion to approve the purchase of a tractor for the Lake Department from Timmerman Implement Company for $22,331.00, a motion to approve the first reading of an Ordinance declaring certain City equipment as surplus and authorizing their sale, a motion to renew the City’s liability insurance and Workers Compensation with Illinois Counties Risk Management Trust through December 1, 2006 at a cost of $236,907.00 and to authorize the City Clerk to write the check, and a motion to approve the first reading of an Ordinance amending the appointment process for the Lake Marshall position at Lake Yaeger. On roll call voting aye were Beiermann, Jarman, Timmons, Ellinger, Cornman, Rovey, Dees and Cailey. Naye: None. Motion carried.

Unfinished Business: The developer has requested that the second reading of an Ordinance approving the Final Plat of the Stokes Addition be withdrawn.

New Business: A motion was made by Cornman seconded by Dees to approve the first reading of an Ordinance establishing the Tax Levy for the City of Litchfield at $1,032,251.00. On roll call voting aye were Jarman, Timmons, Ellinger, Cornman, Rovey, Dees, Cailey and Beiermann. Naye: None. Motion carried

A motion was made Cornman seconded by Dees to set a truth in Taxation Hearing on Monday December 5, 2005 at 6:30 P.M. Motion carried.

A motion was made by Cailey seconded by Jarman to renew membership with the Montgomery County Economic Development Corporation (MCEDC) for a two year period and to nominate Bill Dees as the City’s representative. Motion carried with Beiermann voting no.

A motion was made by Rovey seconded by Timmons to award a contract to Atlantic Meeco in the amount of $114,996.00 to replace the dock at Marina I. On roll call voting aye were Timmons, Ellinger, Cornman, Rovey, Dees, Cailey, Beiermann and Jarman. Naye: None. Motion carried

A motion was made by Cornman seconded by Jarman to retain B & R Construction in the amount of $9,927.50 for the dock removal. Motion carried.

A motion was made by Dees seconded by Jarman to approve the second reading of Ordinance No 3122 to change the placement of two stop signs currently at the intersection of north/south bound S. State Street and Columbia Street to the intersection of S. State Street and South Street, and for the placement of stop signs at the intersection of Old Route 16 and Ferdon Street. On roll call voting aye were Ellinger, Cornman, Rovey, Beiermann, Jarman and Timmons. Naye: Dees and Cailey. Motion carried. A motion was made by Beiermann seconded by Jarman to amend Ordinance No 3122 to eliminate the placement of stop signs on Old Route 66 at it’s intersection with Ferdon Street. On roll call voting aye were Cornman, Rovey, Dees, Cailey, Beiermann, Jarman, Timmons and Ellinger. Naye: none. Motion carried.

A motion was made by Rovey seconded by Ellinger to reject the grant for traffic signal at Ferdon and Old Route 66. Motion carried.

A motion was made by Cornman seconded by Dees to reject the tree removal bid of Diversified Environmental Service Corporation and to authorize the staff to rebid. Motion carried.

A motion to amend the design contract for the water plant project with CMT was removed from the agenda because Mayor Jones indicated further information had not been received.

A motion was made by Dees seconded by Rovey to enter into Executive Session at 7:40 P.M. to discuss the setting of a price for sale or lease of property owned by the public body and the purchase or lease of real property for the use of the public body. On roll call voting aye were Rovey, Dees, Cailey, Beiermann, Jarman, Timmons, Ellinger and Cornman. Naye: None. Motion carried.

A motion was made by Beiermann seconded by Dees to go back into Regular Session at 8:55 P.M. On roll call voting aye were Dees, Cailey, Beiermann, Jarman, Timmons, Ellinger, Cornman and Rovey. Naye: None. Motion carried.

There being no further business a motion was made by Beiermann seconded by Cornman to adjourn at 8:57 P.M. Motion carried.

Approved,
Thomas F. Jones, Mayor

Attest:  Marilyn S. Hartke, City Clerk