The City Council of the City of Litchfield, Illinois does hereby give by notice of a Public Hearing on the tentative Annual Budget for the fiscal year May 1, 2004 through April 30, 2005.

Mr. Al Lopinot representing the American Legion Post 436

Ms. Kelly Robbins

A motion to enter Executive Session, as allowed under the Illinois Open Meetings Act, as found in Chapter 5 of the Illinois Compiled Statutes, Section 120, to address these certain and restricted items:

a. "Collective negotiating matters between the public body and its employees or their representatives…" (5ILCS 120/2©(2).)

b. "The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body." (5 ILCS 120/2© (1).)

c. "The setting of a price for sale or lease of property owned by the public body." (5ILCS 120/2© (6).)

Reading of Minutes

Report of Departments

Report of City Clerk

Authorization to Transfer Funds and to Pay Bills

Petitions

Fire Permit – Randy Navin, 277 Westlake Trail

Fire Permit – Dale Bruhn, 3247 N. 15^th Ave

Communications

Appointments

Other Items as Assigned:

A motion to adopt an Ordinance to Annex Anthony Bergman, Merlin Vancil and John Deaton (Second Reading)

A motion to approve to approve a Resolution supporting the updating of the Comprehensive Plan as well as the appointment of the Steering Committee.

A motion to adopt an Ordinance rezoning the first floor from (S-1) Single Family Residence to (C-2) General Commercial and to rezone the second, third and fourth floors from (S-1) Single Family Residence to (M-F) Multiple Family Residence for property located at 212 S. State Street.(First Reading)

A motion to adopt an Ordinance approving a Special Use Permit allowing light industrial use in a (C-2) General Commercial Zoning District located at 110 N. Jackson Street. (First Reading)

A motion to adopt an Ordinance amending the 2003-2004 Annual Budget (First Reading)

A motion to adopt an ordinance increasing water rates to cover maintenance and operational costs. (First Reading)

A motion to adopt an ordinance increasing sewer rates to cover maintenance and operational costs. (First Reading)

A motion to approve water rate increases for Evergreen Farms, Three County Public Water District, Village of Butler and Henderson Water District.

A motion to authorize payments by the City Clerk to the following firms for outstanding invoices expected to be received in April: Maltby Contractors ($14,510), Davis Excavating (not to exceed $37,605.72) and Farr Associates (2,735.64).

A motion to appoint the current Interim Board of Directors as an ad-hoc committee of the City until such time as the incorporation of the Downtown Alliance is completed.

A motion to purchase a server for the City’s computer system in the amount of $4,409.92 from CDWG Corporation and that the City Clerk be authorized to write a check in that amount.

A motion to approve the renewal of advertisement with Big John Productions in the amount of $675.00 and to direct the City Clerk to issue a check to Big John Productions in that amount.

A motion to approve the renewal of advertising efforts with Mid America Midwest and Mid-America Advertising, Inc. Billboards in the amount of $13,500.

A motion to retain the services of Horner & Shifrin, Inc. of Fairview Heights for the planning study on the extension of utilities along Rt. 16 and in the Northeast area.

A. A motion to adopt the 2004-2005 Annual Budget Ordinance (First Reading)

B. A motion to amend the residency requirements in the City’s Personnel Manual. (First Reading)

C. A motion to approve a two percent increase in the current Hotel Operators’ Occupation Tax to make the Tax Rate 5% to be effective July 1, 2004. (First Reading)

D. A motion to phase in the utility charges to the Park District and Library over a two year period.

E. A motion to approve a Resolution establishing pay and hourly schedules for Non- Bargaining Employees.

A. A motion to approve the contract with Bruce Unterbrink in the amount of $106,800 for the completion of the Police Department renovation.

B. A motion to approve the contract with Schemel Companies in the amount of $7,300 for the removal of asbestos as a part of the Police Department renovation.

C. A motion to approve the contract with Western Waterproofing in the amount of $54,355 for exterior library improvements as well as contingency and architect oversight costs.

D. A motion to approve a Resolution naming the Litchfield Lake and "The Pines" area

as the "Dean Meier Recreation Area".