Mayor John L. Dunkirk called the Regular Meeting to order August 5, 2004 at 7:00 P.M. Present on roll call were Bob Bertolis, Greg Beiermann, Fred Jones, David Schwab, Harold Lankutis, William Cornman, Gene Cailey and William Dees. Absent: None.

R.M. Patton CPA presented the Council with the Annual Audit for the fiscal year ending April 30, 2004.

A motion was made by Bertolis seconded by Lankutis to approve the following items on the consent agenda: Minutes of the July 6, 2004 Regular Meeting, the Building Inspector Report for July 2004 showing 17 permits issued with a BOCA value of $188,440.00 and fees collected of $600.00, the Fire Dept’s July Report showing 10 full alarms, 7 still alarms, 1 rescue call and 142 ambulance calls, EMC monthly report, Police Dept July Report showing $10,864.51 in fines collected, 145 tickets issued to 116 individuals, 29 accidents handled, 6 dogs picked up, $60.00 in dog fines paid, $15.00 in Parking Fines paid, 2673 incident calls received, 107 calls completed, 109 written warning tickets issued, 1 verbal warning issued, 149 racial profiling web entries, 7 code hearing cases heard and 40 ordinance violation notices issued, the Water Plant July Report showing 36,273,000 gallons of water treated with a daily average of 1,296,000 gallons, CMT monthly report, the City Clerk’s July Report showing Gross Cash Receipts of $1,146,289.00, Net Cash Receipts (excluding fund transfers) of $579,908.56, Net Cash Disbursements (excluding fund transfers and including payroll) of $604,882.70, July Payrolls $264,417.88 and Water Revenue for July of $92,346.18, a motion to authorize the Mayor and City Clerk to issue warrants totaling $1,121,263.14, a motion to authorize the transfer of $75,00.00 from Sales Tax to Economic Development, a motion to authorize the transfer of $150,000.00 from Sales Tax to Corporate, the City Ambulance Report for July showing revenue of $11,513.11 and disbursements of $28,833.58 with a loss of $17,320.47, the County Ambulance Report showing accounts receivable at the end of June of $335,543.21, applications for Fire Protection from Ryan and Ruth Redlingshafer, Kenrick Jones Jr., Gary and Barbara Bray, Kenneth Ahrens, Will Markie, David and Marsha Soshnik, Kenneth McDonald and Daniel P Flynn, appointment of Ken Nimmons to Economic Development Commission, a motion to approve the second reading of Ordinance No. 3064 annexing the Reuther car lot, a motion to approve the second reading of Ordinance No. 3065 annexing Dennis Dever and H. E. Nelson II, a motion to approve the second reading of Ordinance No. 3066 increasing the number of members of the Tourism Advisory Board to nine, a motion to approve the second reading of Ordinance No. 3067 adopting the 2003 edition of the International Residential Code, a motion to approve the second reading of Ordinance No. 3068 adopting the 2003 edition of the International Building Code, a motion to approve the second reading of Ordinance No. 3069 adopting the 2003 edition of the International Mechanical Code, a motion to approve the second reading of Ordinance No. 3070 adopting the 2003 edition of the International Existing Building Code, a motion to approve the second reading of Ordinance No. 3071 restricting use of sidewalks, a motion to authorize the payment of $9,239.00 to Impact Solutions for the purchase of the Police Department’s new dispatch/records software package including maintenance and tech support, a motion to approve Resolution No. 17-04 requesting a tax levy of $120,000.00 to the Litchfield Ambulance Special Service Area for the Fiscal Year 12-1-2004 through 11-30-2005, a motion to approve the first reading of an Ordinance accepting dedication of Public Improvements in Route 66 Crossing Subdivision, First Addition and resubdivision of Lot 24, a motion to accept Resolution No. 18-04 endorsing expanded urban area and functional classification revisions for designated federal urban streets within the urban area of the City of Litchfield, Montgomery County, Illinois, a motion to approve Resolution No. 19-04 a Resolution for Participation in the State of Illinois Federal Surplus Property Program, a motion to approve the following bids on the MFT Street Maintenance Program: Chip mix from Louis Marsh Inc $20,351.40 Seal Coat from Litchfield Bituminous for $30,352.04, Prime Coat from Litchfield Bituminous for $3,082.00 and Crushed Stone from Schmedeke Trucking Inc for $10,593.45, a motion to authorize the City Clerk to write a check necessary to cover the costs for the back taxes on 503 W. Sargent, and a motion to approve Resolution No. 20-04 designating certain portions of the new Litchfield Water Treatment Plant to be non-accessible to individuals with disabilities. On roll call voting aye were Bertolis, Beiermann, Jones, Schwab, Lankutis, Cornman, Cailey and Dees. Naye: None. Motion carried.

The committee recommends that we authorize an expenditure of $3,000.00 to the Cooperative Extension Service to assist us in revising our Comprehensive Plan. Motion carried.

The committee recommends that we authorize the expenditure of up to $2,000.00 for the data collection, recording, analysis and reporting for the Comprehensive Plan development. Motion carried.

The committee recommends that we approve employee training classes with Lincoln Land Community College at a cost of $3,439.00 to be paid out of employee recognition. Motion carried.

The committee recommends that we award grant monies to the Montgomery County Fair for $600.00 and the Litchfield Airport Authority for $1,200.00. On roll call voting aye were Beiermann, Jones, Lankutis, Cornman, Cailey, Dees and Bertolis. Naye: None. Schwab abstained. Motion carried.

The committee recommends that we accept the bid of $40,655.00 for a mini-excavator from Altorfer Equipment Company of Springfield, Il. On roll call voting aye were Jones, Schwab, Lankutis, Cornman, Cailey, Dees, Bertolis and Beiermann. Naye: None. Motion carried.

The committee recommends that we accept the bid of $11,320.00 from Erb Equipment, Mitchell, Il for a Trail King TK24 Equipment Trailer. On roll call voting aye were Schwab, Lankutis, Cornman, Cailey, Dees, Bertolis, Beiermann and Jones. Naye: None. Motion carried.

The committee recommends that we authorize the staff to solicit engineering proposals for work to the Wastewater Treatment Plant Spillway. Motion carried.

The committee recommends that we approve two change orders for Bruce Unterbrink Construction in the amount of $2,619.87 for the Police Department Renovation Project. Motion carried.

New Business: City Administrator Robert Knabel advised the council that quotes were being gathered from three contractors for the removal of trees at the proposed water treatment plant site. An award will be at the August 9, 2004 Adjourned Meeting.

A motion was made by Jones seconded by Lankutis to go into Executive Session at 7:20 P.M. to discuss the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body. On roll call voting aye were Lankutis, Cornman, Cailey, Dees, Bertolis, Beiermann, Jones and Schwab. Naye: None. Motion carried.

A motion was made by Jones seconded by Bertolis to go back into Regular Session at 8:38 P.M. On roll call voting aye were Cornman, Cailey, Dees, Bertolis, Beiermann, Jones, Schwab and Lankutis. Naye: None. Motion carried.

A motion was made by Lankutis seconded by Schwab to adjourn until August 9, 2004 at 6:30 P.M. Motion carried.

Approved,

Attest: John L. Dunkirk Jr.

Marilyn S Hartke Mayor

City Clerk