A public hearing for the 2004 – 2005 Budget was held at 6:35 P.M. Budget Officer Levi Suhrenbrock led the discussion. The public hearing closed at 6:45 P.M.

Mayor John Dunkirk called the Regular Meeting to order April 8, 2004 at 7:00 P.M. Present on roll call were Bob Bertolis, Greg Beiermann, Fred Jones, David Schwab Harold Lankutis, William Cornman, Gene Cailey and William Dees. Absent: None.

Al Lopinot representing the American Legion updated the Council on the events that will be happening on May 29, 2004, WWII Veterans Recognition Day. The Mayor and City Council proclaimed May 29, 2004 as WWII Veterans Recognition Day.

Kelly Robbins thanked the City for finally realizing that the Pines are very important and changing the location of the new water plant. She also asked the Council to consider several other names for that area.

A motion was made by Jones seconded by Lankutis to go into Executive Session at 7:12 P.M. to discuss collective negotiating matters, the appointment, employment, compensation, discipline, performance or dismissal of specific employees and the setting of a price for sale or lease of property owned by the public body. On roll call voting aye were Bertolis, Beiermann, Jones, Schwab, Lankutis, Cornman, Cailey and Dees. Naye: None. Motion carried.

A motion was made by Jones seconded by Lankutis to go back into Regular Session at 8:10 P.M. On roll call voting aye were Beiermann, Jones, Schwab, Lankutis, Cornman, Cailey, Dees and Bertolis. Naye: None. Motion carried.

A motion was made by Lankutis seconded by Jones to approve the following items on the consent agenda: a motion to approve the second reading of Ordinance No. 3054 annexing Anthony Bergman, Merlin Vancil and John Deaton, a motion to approve Resolution #10-04 supporting the updating of the Comprehensive Plan as well as the appointment of the steering committee, a motion to approve the first reading of proposed Ordinance No. 3056 rezoning the first floor of a building at 212 S. State from (S-1) Single Family Residence to (C-2) General Commercial and to rezone the second, third and fourth floors from (S-1) Single Family Residence to (M-F) Multi Family Residence, a motion to approve the first reading of proposed Ordinance No 3057 approving a Special Use Permit allowing light industrial use in a (C-2) General Commercial Zoning District located at 110 N. Jackson Street, a motion to approve Resolution No 11-04 increasing water rates for Evergreen Farms, Three County Public Water District, the Village of Butler and Henderson Water District, a motion to authorize the City Clerk to issue checks to the following firms for outstanding invoices expected to be received in April: Maltby Contractors for $14,510.00, Davis Excavating for balance of contract with the contract not to exceed $37,605.72 and Farr Associates for $2,735.64, a motion to appoint the current Interim Board of Directors as an ad-hoc committee of the City until such time as the incorporation of the Downtown Alliance is complete, a motion to approve the purchase of a server for the City’s computer system in the amount of $4,409.92 from CDWG Corporation and that the City Clerk be authorized to write a check in that amount, a motion to approve the renewal of advertising efforts with Mid America Midwest and Mid America Advertising Inc Billboards in the amount of $13,500.00, a motion to retain the services of Horner & Shifrin Inc of Fairview Heights for the planning study on the extension of utilities along Rt. 16 and in the Northeast area, Minutes of the March 4, 2004 Regular Meeting, Minutes of the March 22, 2004 Special Meeting, Minutes of the March 23, 2004 Adjourned Special Meeting, Crawford Murphy & Tilly monthly report, the Building Inspector’s Report for March showing 10 permits issued with a BOCA value of $301,144.40 and fees collected of $905.54, the Fire Department’s Report for March showing 9 full alarms, 17 still alarms, 2 rescue calls, and 142 ambulance calls, the Police Department’s Report for March showing fines collected of $10,723.00, 147 tickets issued to 122 individuals, 26 accidents handled, 12 dogs picked up, $15.00 in Dog Fines paid, $145.00 in Parking Fines paid, 2913 incident calls received with 89 reports completed, 65 warning tickets issued, 6 code hearings heard, and 47 ordinance violation notices issued, EMC monthly report, the Water Plant’s Report for March showing 47,078,000 gallons of water treated with a daily average of 1,569,000 gallons, the City Clerk’s Report for March showing Gross Cash Receipts of $1,241,395.90, Net Cash Receipts (excluding fund transfers) $769,222.61, Net Cash Disbursements (excluding fund transfers & including payroll) $515,949.72, March Payrolls $218,204.02 and Water Revenue for March $82,715.02, a motion to authorize the Mayor and City Clerk to issue warrants totaling $1,098,849.43, the County Ambulance Report showing Accounts Receivable as of the end of February 2004 of $292,078.41, the City Ambulance Report for March showing Revenue of $23,583.16, Expenditures of $41,151.92 and a monthly loss of $17,568.76, and Fire Protection Applications from Randy Navin, Dale and Carol Bruhn, and James and Susan Powell. On roll call voting aye were Jones, Schwab, Lankutis, Cornman, Cailey, Dees, Bertolis and Beiermann. Naye: None. Motion carried.

Cornman Oversight Committee:

The committee recommends that we approve the first reading of proposed Ordinance No 3058 adopting the 2004-2005 Annual Budget. On roll call voting aye were Schwab, Lankutis, Cornman, Cailey, Dees, Bertolis, Beiermann and Jones. Naye: None. Motion carried.

The committee recommends that we approve the first reading of an Ordinance amending the residency requirements in the City Personnel Manual. On roll call voting aye were Lankutis, Cornman, Cailey and Jones. Naye: Dees, Bertolis, Beiermann and Schwab. Mayor Dunkirk voted aye to break the tie. Motion carried.

The committee recommends that we approve the first reading of an Ordinance to approve a two percent increase in the current Hotel Operators’ Occupation Tax to make the Tax Rate 5 % to be effective July 1, 2004. After a discussion a motion was made by Bertolis seconded by Schwab to table the Ordinance reading until some of the questions could be answered. On the motion to table voting aye were Bertolis, Beiermann, Jones and Schwab. Naye: Cornman, Cailey, Dees and Lankutis. Mayor Dunkirk voted naye to break the tie. Motion failed. Voting aye to the first reading of the Ordinance were Cailey, Dees, Lankutis and Cornman. Naye: Bertolis, Beiermann, Jones and Schwab. Mayor Dunkirk voted aye to break the tie. Motion carried.

The committee recommends that we phase in the utility changes for gas and electricity beginning May 1, 2004 for the Park District and Library over a two year period. Motion carried with Lankutis voting naye.

The committee recommends that we approve Resolution No 12-04 establishing pay and hourly schedules for Non-Bargaining Employees. On roll call voting aye were Dees, Bertolis, Beiermann, Jones, Schwab, Lankutis, Cornman and Cailey. Naye: None. Motion carried.

A motion was made by Cornman seconded by Jones to approve the Fire Fighters Contract effective May 1, 2004 and ending April 30, 2008. On roll call voting aye were Bertolis, Beiermann, Jones, Schwab, Lankutis, Cornman, Cailey and Dees. Naye: None. Motion carried.

A motion was made by Cornman seconded by Bertolis to approve the renewal of advertisement with Big John Productions in the amount of $675.00, and to direct the City Clerk to issue a check to Big John Productions. On roll call voting aye were Beiermann, Jones, Schwab, Lankutis, Cornman, Dees and Bertolis. Naye: None. Abstain: Cailey. Motion carried.

A motion was made by Cornman seconded by Schwab to approve the first reading of proposed Ordinance No 3055 amending the 2003-2004 Annual Budget. On roll call voting aye were Jones, Schwab, Lankutis, Cornman, Cailey, Dees, Bertolis and Beiermann. Naye: None. Motion carried.

A motion was made by Cornman seconded by Lankutis to approve the first reading of an Ordinance increasing water rates to cover maintenance and operational costs. After a discussion on incorrect numbers in the ordinance and blanks that needed to be filled in, a motion was made by Cornman seconded by Jones to table the ordinance until all corrections can be made and the confusions explained. Motion carried.

The committee recommends that we approve the first reading of an Ordinance increasing sewer rates to cover maintenance and operational costs. On roll call voting aye were Lankutis, Cornman and Dees. Naye: Schwab, Cailey, Bertolis, Beiermann and Jones. Motion failed.

A motion was made by Cornman seconded by Jones to approve the second reading of Ordinance No 3055 amending the 2003-2004 Annual Budget. On roll call voting aye were Lankutis, Cornman, Cailey, Dees, Bertolis, Beiermann, Jones and Schwab. Naye: None. Motion carried.

A motion was made by Cornman seconded by Jones to approve the second reading of Ordinance No 3056. On roll call voting aye were Cornman, Cailey, Dees, Bertolis, Beiermann, Jones, Schwab and Lankutis. Naye: None. Motion carried.

A motion was made by Cornman seconded by Lankutis to approve the second reading of Ordinance No. 3057. On roll call voting aye were Cailey, Dees, Bertolis, Beiermann, Jones, Schwab, Lankutis and Cornman. Naye: None. Motion carried.

A motion was made by Cornman seconded by Jones to approve the second reading of Ordinance No 3058 adopting the 2004-2005 Annual Budget. On roll call voting aye were Dees, Bertolis, Beiermann, Jones, Schwab, Lankutis, Cornman and Cailey. Naye: None. Motion carried.

Lankutis Oversight Committee:

The committee recommends that we approve the contract with Bruce Unterbrink in the amount of $106,800.00 for the completion of the Police Department renovation. On roll call voting aye were Jones, Lankutis, Cornman, Cailey and Dees. Naye: Bertolis, Beiermann and Schwab. Motion carried.

The committee recommends that we approve the contract with Schemel Companies in the amount of $7,300.00 for the removal of asbestos as a part of the Police Department renovation. Motion carried.

The committee recommends that we approve the contract with Western Waterproofing in the amount of $54,355.00 for exterior library improvements as well as contingency and architect oversight costs. After a discussion a motion was made by Cornman seconded by Bertolis to amend the motion to include with increase in the Budget. On roll call voting aye on the amendment were Beiermann, Jones, Lankutis, Cornman, Cailey, Dees and Bertolis. Naye: Schwab. Motion carried. On roll call voting aye on the motion with the amendment were Jones, Lankutis, Cornman, Cailey, Dees, Bertolis and Beiermann. Naye: Schwab. Motion carried.

The committee recommends that we approve Resolution No 13-04 naming the Litchfield Lake and "The Pines" area as the Dean Meier Recreation Area. On roll call voting aye were Schwab, Lankutis, Cornman, Cailey, Dees, Bertolis, Beiermann and Jones. Naye: None. Motion carried.

There being no further business a motion was made by Jones seconded by Lankutis to adjourn at 9:05 P.M. Motion carried.

Approved,

Attest: John L. Dunkirk Jr.

Marilyn S Hartke Mayor

City Clerk