Mayor John L Dunkirk called the Regular Meeting to Order January 8, 2004 at 7:00 P.M. Present on roll call were Bob Bertolis, Greg Beiermann, Fred Jones, David Schwab, Harold Lankutis, William Cornman, Gene Cailey and William Dees. Absent: None.

Mayor Dunkirk recognized Dave Hendricks for 22 years of service as a Volunteer Fire Fighter.

A motion was made by Jones seconded by Lankutis to approve the following items on the consent agenda: Minutes of the December 4, 2003 Regular Meeting, the Building Inspector’s Report for December showing 27 permits issued with a BOCA value of $1,409,817.25 and fees collected of $4,560.31, the Building Inspector’s Annual Report for 2003, the Fire Department’s December Report showing 9 full alarms, 21 still alarms, 1 rescue call, 1 dive call and 143 ambulance calls, EMC December Report, the Water Plant Report for December showing 31,961,000 gallons treated with a daily average of 1,031,000 gallons, the Police Department Report for December showing fines collected of $7,167.00, 165 tickets issued to 130 individuals, 43 accidents handled, 20.75 hours worked by the Auxiliary, 11 dogs picked up, 7 cats picked up, $75.00 in dog fines paid, $10.00 in parking fines paid, 2376 incident calls received with 84 calls completed, 45 warning tickets issued and 34 ordinance violation notices issued, Police Department 2003 Annual Report, the City Clerk’s Report for December 2003 showing Gross Cash Receipts of $1,359,880.13, Net Cash Receipts excluding fund transfers $626,795.95, Net Cash Disbursements excluding fund transfers & including payroll $898,664.84, December Payrolls $251,689.66 and Water Revenue for December $86,697.22, a motion to authorize the Mayor and City Clerk to issue warrants totaling $1,631,749.02, a motion to authorize the City Clerk to transfer $250,000.00 from Sales Tax to Corporate, a motion to authorize the City Clerk to transfer $50,000.00 from Sales Tax to Lake Operations, a motion to authorize the City Clerk to transfer $15,000.00 from Sales Tax to Civil Defense, the County Ambulance report for November showing Accounts Receivable of $414,481.64, the County Ambulance report for December showing Accounts Receivable of $418,510.82, the City Ambulance Report for December showing receipts of $5,510.74, Disbursements of $27,922.26 and a month loss of $22,411.52, Fire Protection Applications from Sheri Morris, Charmaine Taylor, Kevin and Tracy Niemann, and James Boyd, acceptance of resignation of Dale Stamer from Zoning Board of Appeals, appointment of Del Anderson to Zoning Board of Appeals, a motion to approve the second reading of Ordinance No 3050 authorizing the sale of surplus personal property, a motion to approve the expenditure, should it be necessary, of up to $2,500.00 for the treatment to be provided by Veterinary Specialty Services in St. Louis, Mo to return the City’s K-9 unit to full service status, a motion to purchase 3 sets of firefighting turn out gear from Mac’s Fire & Safety for $2,851.39, a motion to purchase a base radio and accessories from Mac’s Fire & Safety for $2,860.00, a motion to accept the agreement between the City of Litchfield, known as the Litchfield Area Ambulance Service and the Montgomery County Board for billing services, a motion to approve the first reading of an Ordinance rezoning Lots 7 & 8, Block 33 in the Original Town from C-2 General Commercial Zoning to S-1 Single Family Residential Zoning, a motion to purchase Lots 5 & 6 of Block 33 of the Original Town from Roller Derby for $300.00 for right of way purposes contingent upon a site inspection by the City Attorney and CMT Engineer, a motion to move the indebtedness of the official City of Litchfield Sesquicentennial Celebration memorabilia to Corporate Fund if need for cash flow in Tourism, a motion to approve the design and printing of a "Lake Lou Yaeger" brochure by George Press for a cost not to exceed $2,000.00, a motion to approve an Agreement with the State of Illinois Department of Transportation for improvement to the Ohren Lane – Route 16 Intersection and Resolution No 1-04 for the same, a motion to approve the construction of a drive on Corvette Drive by Jack-in-the-Box proposed construction and that the City Attorney prepare an amendment to the Agreement with the State of Illinois and the Mayor be authorized to sign it, a motion to purchase storm sewer pipe for the Clark Street Drainage work not to exceed $7,500.00, a motion to direct the City Attorney to begin condemnation proceedings against 1526 N. Van Buren, a motion to direct the City Attorney to begin condemnation proceedings against 503 W. Sargent, a motion to grant an easement to B. Ruth Weeks Spicer for the discharge of septic liquids on City property, a motion to accept the bid of $14,772.00 from Maltby Bulldozing and Excavating Pawnee, Il for the construction of a fish breeding pond at Lake Lou Yaeger contingent upon access and right-of-way easements, a motion to approve the purchase of 16 lake buoys, 20 rope floats, and 600 feet of rope at a cost not to exceed $1,521.00 from Rolyan Buoys of Cedarburg, WI, a motion to approve the first reading of an Ordinance annexing David Pitchford, Larry Pezold, David Rentz and Michael Phipps and a motion to retain the services of Attorney Jay Adams to review an Economic Incentive Agreement with a specific business. On roll call voting aye were Bertolis, Beiermann, Jones, Schwab, Lankutis, Cornman, Cailey and Dees. Naye: None. Motion carried.

The committee recommends that we approve Resolution No 2-04 establishing a pay schedule for the Lieutenant in the Police Department. On roll call voting aye were Beiermann, Jones, Schwab, Lankutis, Cornman, Cailey, Dees and Bertolis. Naye: None. Motion carried.

The committee recommends that we accept the dedication of the roadway and utility easement for Deer Hollow Lane. On roll call voting aye were Jones, Schwab, Lankutis, Cornman, Cailey, Dees, Bertolis and Beiermann. Naye: None. Motion carried.

The committee recommends that we approve a bid from Wayne Davis Excavating, Litchfield, Il for Phase I drainage improvements along Kirkham Street in an amount not to exceed $37,605.72. On roll call voting aye were Schwab, Lankutis, Cornman, Cailey, Dees, Bertolis, Beiermann and Jones. Naye: None. Motion carried.

Attorney Jay Adams came to the Council representing David Pritchard and Six Professional Plaza asking that the Council put a tap fee on the water & sewer users of these particular lines in order to reimburse the developer for his cost of the water & sewer line improvements.

A motion was made by Cornman seconded by Lankutis to authorize Attorney Jay Adams to prepare an Agreement for Reimbursement of the Subdivider so the Council could have some definite numbers to consider. The motion passed with Schwab voting no.

A motion was made by Jones seconded by Lankutis to adjourn at 7:24 P.M. until January 12, 2004 at 5:30 P.M. Motion carried.

Approved,

Attest: John L. Dunkirk Jr.

Marilyn S Hartke Mayor

City Clerk