Mayor John L. Dunkirk called the Regular Meeting to order December 4, 2003 at 5:45 P.M. Present on roll call were Greg Beiermann, Fred Jones, David Schwab, Harold Lankutis, William Cornman, Gene Cailey and William Dees. Absent: Bob Bertolis.

A motion was made by F Jones seconded by Lankutis to go into Executive Session at 5:46 P.M. to discuss collective negotiating matters between the public body and its employees or their representatives. On roll call voting aye were Beiermann, Jones, Schwab, Lankutis, Cornman, Cailey and Dees. Naye: None. Absent: Bertolis. Motion carried.

Bertolis entered the Executive Session at 6:23 P.M.

A motion was made by Jones seconded by Beiermann to go back into Regular Session at 6:36 P.M. On roll call voting aye were Beiermann, Jones, Schwab, Lankutis, Cornman, Cailey, Dees and Bertolis. Naye: None. Motion carried.

A motion was made by Bertolis seconded by Jones to approve the following items on the consent agenda: Minutes of the November 6, 2003 Regular Meeting, the Water Plant Report for November showing 21,653,000 gallons treated with a daily average of 902,000 gallons, the Building Report for November showing 8 permits issued with a BOCA value of $494,634.64 and fees collected of $1,687.74, EMC’s November Report, the Fire Department’s November Report showing 6 full alarms, 8 still alarms, 2 rescue calls and 65 ambulance calls, the Police Department’s November Report showing $9,069.00 in fines paid, 155 citations issued to 111 individuals, 35 accidents handled, 36 hours worked by the Auxiliary, 14 dogs picked up, 2 cats picked up, $45.00 in dog fines paid, $30.00 in parking fines paid, 2540 incident calls received, 94 incident calls completed, 33 warning tickets issued and 28 Ordinance violation notices issued, the City Clerk’s Report for November showing Gross Cash Receipts $720,874.75, Net Cash Receipts (excluding fund transfers) $611,603.04, Net Cash Disbursements (excluding fund transfers and including payrolls) $749,311.19, November Payrolls $225,080.78 and Water Revenue for November $79,363.38, City Ambulance Report for November show Revenues of $29,360.20, Expenditures of $24,745.80 and an Operating Income of $4,614.40, the County Ambulance Report showing Accounts Receivable October 2003 $399,528.90, a motion to authorize the Mayor and City Clerk to issue warrants totaling $858,582.90, to accept the resignation of Carol Durbin from Economic Development Committee, to approve the appointment of Rhonda Reener to Economic Development Council, a motion to approve the purchase of six portable breath testing units for $430.00 each a total of $2,580.00, a motion to purchase an outdoor warning siren from Mac’s Fire and Safety for $15,916.55, a motion to approve a Resolution to raise the Ambulance rates for the Litchfield Ambulance Service Area, a motion to approve the purchase of a 2004 ambulance from Taylor Made for $91,008.00. a motion to approve the second reading of proposed Ordinance No 3049 The Annual Tax Levy, a motion to approve the City of Litchfield Revolving Loan Fund Recapture Strategy and the Revolving Loan Fund Recapture Guidelines, a motion to approve the revised tourism grant guidelines and application to become effective January 1, 2004, a motion to approve the renewal of the City of Litchfield advertisement in the Central Illinois Travel Guide for the cost of $800.00 to be reflected upon account 135-9525, a motion to approve the first reading of an Ordinance declaring certain Street and Lake Equipment as surplus property and authorize it’s sale, a motion to approve the 2004 Finance and Regular Council meeting dates, a motion to approve Resolution No. 7-03 amending the Personnel Manual, a motion to rent a truck from J&S Electric for $600.00 per week, for 2 weeks at a cost of $1,200.00 with the Annual Budget to be amended at year’s end to cover these costs, a motion to purchase radios from Rusco for $435.00 per radio a total cost not to exceed $7,000.00 for Street and Lake operations, a motion to authorize the installation of Street Lights on Howard and Wahl Streets, and a motion to direct the City Attorney to a Fence Ordinance based on the Carol Stream Model Ordinance. On roll call voting aye were Jones, Schwab, Lankutis, Cornman, Cailey, Dees, Bertolis and Beiermann. Naye: None. Motion Carried.

Cornman Oversight Committee:

A motion was made by Cornman seconded by Jones to approve the Collective Bargaining Agreement for the Police Sergeants and Patrolmen with the Illinois Fraternal Order of Police Labor Council. On roll call voting aye were Schwab, Lankutis, Cornman, Cailey, Dees, Bertolis, Beiermann and Jones. Naye: None. Motion Carried.

The committee recommends that we approve the concept of Phase IV of the City Hall Renovation Project. After a lengthy discussion, a motion was made by Cornman seconded by Jones to add the following amendment to the motion "contingent upon the legal question of the access to the alley being resolved". On roll call voting aye on the amendment were Lankutis, Dees and Bertolis. Naye: Cornman, Cailey, Beiermann, Jones and Schwab. Motion failed. On roll call voting aye on the motion were Dees, Bertolis and Lankutis. Naye: Cornman, Cailey, Beiermann, Jones and Schwab. Motion failed.

A motion was made by Cornman seconded by Jones to approve the Phase IV of the City Hall Renovation Project to encompass the renovation of the Police Department Only. On roll call voting aye were Cailey, Dees, Bertolis, Jones, Lankutis and Cornman. Naye: Beiermann and Schwab. Motion carried.

The committee recommends that we retain the services of Evan Lloyd Associates to complete the renovation plans for the City Hall Phase IV remodeling of the Police Department. On roll call voting aye were Dees, Bertolis, Jones, Cornman, Lankutis and Cailey. Naye: Beiermann and Schwab. Motion carried.

The committee recommends that we accept the bid of $4,350.00 from the Vandalia Correctional Industries for the construction of a table for the Council Chambers. On roll call voting aye were Bertolis, Jones, Lankutis, Cornman, Cailey and Dees. Naye: Beiermann and Schwab. Motion carried.

The committee recommends that we approve a contract with Crawford Murphy & Tilley for the design of a new Water Treatment Facility. City Administrator Bob Knabel advised the Council that the contract is not ready to be approved. A motion was made by Lankutis seconded by Jones to table the approval of the contract until the January Council meeting. On roll call voting aye were Beiermann, Jones, Schwab, Lankutis, Cornman, Cailey, Dees and Bertolis. Naye: None. Motion carried.

The committee recommends that we approve the repair of the paving machine by Cummings, McGowan & West Inc at a cost of $3,036.43. Motion carried.

Jim Simpson with Simpson Insurance Services Inc reviewed with the Council the three quotes he received for the City’s Casualty, Auto, Umbrella and Workers Compensation Insurance coverage’s for 2004.

A motion was made by Bertolis seconded by Jones to accept the renewal of St. Paul Insurance for $245,109.00 plus a one-time payment of $10,410.00 to purchase the extended reporting period coverage. On roll call voting aye were Jones, Schwab, Lankutis and Bertolis. Naye: Cornman, Cailey, Dees and Beiermann. Mayor Dunkirk broke the tie-voting no. Motion failed.

A motion was made by Cornman seconded by Bertolis to approve the proposal from Illinois Counties Risk Management Trust for $215,674.00 plus a one time cost of $750.00 for an EMT prior acts coverage. On roll call voting aye were Schwab, Lankutis, Cornman, Cailey, Dees, Bertolis, Beiermann and Jones. Naye: None. Motion carried.

There being no further business a motion was made by Jones seconded by Beiermann to adjourn at 7:45 P.M. Motion carried.

Approved,

John L Dunkirk Jr.

Mayor

Attest:

Marilyn S Hartke

City Clerk