Minutes of the Regular Meeting

June 5, 2003

Mayor John L. Dunkirk Jr. called the Regular Meeting to order June 5, 2003 at 7:00 P.M. Present on roll call were Bob Bertolis, Greg Beiermann, Fred Jones, David Schwab, Harold Lankutis, William Cornman and William Dees. Absent: Gene Cailey.

A motion was made by Jones seconded by Lankutis to approve the following items on the consent agenda: Minutes of the May 8, 2003 Regular Meeting, the Building Inspector’s Report for May showing 18 permits issued with a BOCA value of $257,848.76 and fees collected of $1,346.22, the Fire Department’s Report for May showing 12 full alarms, 18 still alarms, 2 rescue calls and 124 ambulance calls, EMC monthly report, the Water Departments Report for May showing 38,929,000 gallons treated with a daily average of 1,390,000, the County ambulance report for May showing Accounts Receivable of $374,193.54, the City ambulance report for May showing receipts of $102,717.69, disbursements of $36,712.69 and an operating income of $66,005.00, the City Clerk’s Report for the month of May showing Gross Cash Receipts $1,152,609.86, Net Cash Receipts (excluding fund transfers) $674,465.24, Net Cash Disbursements (excluding fund transfers and including payroll) $610,680.37, May Payrolls $331,401.72 and Water Revenue collected in May $80,923.40, a motion to authorize the Mayor and City Clerk to issue warrants totaling $1,106,203.08, Fire Protection Application from Cecil Downing, appointment of Donald Krefft to the Planning Commission, a motion to approve the second reading of Ordinance No. 3027 annexing Manfred Brandtner, Donald Krefft, William Catalano, Nathan Gerl, Robert Speas, Harriet Rister, Carl Baker and Dale Fritzsche, a motion to approve the second reading of Ordinance No 3028 annexing Eldred Grosenheider ground, a motion to approve the second reading of proposed Ordinance No. 3029 adopting the Prevailing Wage Ordinance, a motion to approve the second reading of Ordinance No. 3030 allowing a Special Use Permit for a home occupation at 722 N. Monroe Street belonging to Jeff and Jenifer Harbaugh, a motion to purchase a washing machine from Roach’s Appliance Center for $1,099.00, a motion to purchase an automated blood pressure and oxygen monitor from Emergency Medical Products for $2,649.00, a motion to purchase a fire hydrant meter and carrying case from USA Bluebook, Gurnee, Il for $876.99, a motion to approve the first reading of an Ordinance annexing water customers Norman Kruse and John Lueker, a motion to approve the first reading of an Ordinance to annex Les Lane into the corporate limits of the City of Litchfield, a motion to approve the tourism request for funds from Niehaus Cycle Sales in the amount of $2,000.00, a motion to approve the newspaper insertion in the Litchfield News Herald, Gillespie Area News, Panhandle Press, Carlinville Democrat – Enquirer, Hillsboro Journal, Raymond News and the Montgomery County News for the Sesquicentennial Celebration schedule in an amount not to exceed $2,700.00, a motion to award contracts to Schmedeke Trucking of Morrisonville, Il for $7,206.12 for chips, to Louis Marsch of Morrisonville, Il for $114,360.40 for chip mix and to Litchfield Bituminous of Hillsboro, Il for $26,523.83 for seal coat and prime coat under the Motor Fuel Tax program, a motion to advertise for bids for 2 dump trucks (Lake and Street) from the State Bid, 1 pick-up truck (street) and 1 4-wheel vehicle (lake), a motion to approve an engineering agreement with Crawford, Murphy and Tilly for the design of the Sallee Street Extension Project at a cost not to exceed $80,166.00, a motion to approve the set up and service of sound equipment for the Sesquicentennial Celebration at the Library Park and Lake Lou Yaeger stages from Wernsing’s at a cost not to exceed $1,000.00, a motion to approve the production of 250 photograph CD’s at a cost of $3.50 per CD for a total cost of $875.00 from Digital Video Designs, and a motion to approve the set up and service of electrical equipment for the Sesquicentennial Celebration at Library Park and Lake Lou Yaeger stages from D & M Electric at a cost of $980.00. On roll call voting aye were Bertolis, Beiermann, Jones, Schwab, Lankutis, Cornman and Dees. Naye: None. Absent: Cailey. Motion carried.

Cornman Oversight Committee:

The committee recommends that we authorize the removal of the Litchfield Industrial Park billboard sign located adjacent to the right-of-way on Rt. 16 between the I55 ramp and the Industrial Drive intersection and to replace the sign at a later date. Motion carried.

The committee recommends that we approve proposed Resolution No 3-03 in support of the Competitive Communities Initiative. Motion carried.

A motion was made by Cornman seconded by Jones that we approve the first reading of an Ordinance amending the existing Sign Ordinance limiting the area and height of signs. On roll call voting aye were Cornman, Dees and Bertolis. Naye: Beirmann, Jones, Schwab, Lankutis and Mayor Dunkirk. Absent: Cailey. Motion failed.

A motion was made by Cornman seconded by Jones that we amend the May 8, 2003 Regular Council Meeting Minutes to reflect that $10,000.00 of TIF funds be made available to the Litchfield Unit School District #12 for the funding of the driveway construction. On roll call voting aye were Jones, Lankutis, Cornman, Dees and Mayor Dunkirk. Naye: Schwab, Bertolis and Beiermann. Absent: Cailey. Motion carried.

Lankutis Oversight Committee:

The committee recommends that we approve an Agreement with Envotech-Illinois for the disposal of leachate to the City’s Wastewater Treatment Facility. On roll call voting aye were Schwab, Lankutis, Cornman, Dees, Bertolis, Beiermann and Jones. Naye: None. Absent: Cailey. Motion carried.

The committee recommends that we authorize the Mayor to sign an application for sewer connection permits to the City’s Wastewater Treatment Facility. Motion carried.

A motion was made by Lankutis seconded by Beiermann to approve the first reading of proposed Ordinance No 3031 amending the Sewer and Sewage Disposal Ordinance. On roll call voting aye were Lankutis, Cornman, Dees, Bertolis, Beiermann, Jones and Schwab. Naye: None. Absent: Cailey. Motion carried.

A motion was made by Lankutis seconded by Jones to approve the second reading of Ordinance No. 3031 amending the Sewer and Sewage Disposal Ordinance. On roll call voting aye were Cornman, Dees, Bertolis, Beiermann, Jones, Schwab and Lankutis. Naye: None. Absent: Cailey. Motion carried.

A motion was made by Schwab seconded by Jones to go into Executive Session at 7:38 PM to discuss the purchase or lease of real property for the use of the public body, including meetings held for the purpose of discussing whether a particular parcel should be acquired and the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body. On roll call voting aye were Dees, Bertolis, Beiermann, Jones, Schwab, Lankutis and Cornman. Naye: None. Absent: Cailey. Motion carried.

Bertolis exited Executive Session at 9:02 P.M.

A motion was made by Jones seconded by Lankutis to go back into Regular Session at 9:52 P.M. On roll call voting aye were Dees, Beiermann, Jones, Schwab, Lankutis and Cornman. Naye: None. Absent: Bertolis and Cailey. Motion carried.

A discussion was held concerning the bad conditions of the Railroad Crossings in Litchfield.

There being no further business a motion was made by Lankutis seconded by Schwab to adjourn at 9:55 P.M. Motion carried.

Approved,

Attest: John L. Dunkirk Jr, Mayor

Marilyn S. Hartke, City Clerk