Minutes of the Regular Meeting

May 8, 2003

Mayor John L. Dunkirk Jr. called the Regular Meeting to order May 8, 2003 at 7:00 P.M. Present on roll call were Robert Reid, Bob Bertolis, David Schwab, Fred Jones, Wayne Bishop, Harold Lankutis and Gene Cailey. Absent: Thomas Jones.

Mayor Dunkirk recognized Robert Parrish for 20 + years of service on the Zoning Board.

A motion was made by Bertolis seconded by Bishop to approve the following items on the consent agenda: Minutes of the April 10, 2003 Regular Meeting, the City Clerk’s Report for the month of April 2003 showing Gross Cash Receipts $1,523,102.30, Net Cash Receipts excluding fund transfer $523,167.69, Net Cash Disbursements excluding fund transfers and including payroll $631,353.44, April Payrolls $203,351.14 and Water Revenue for April $89,544.51, the Building Inspector’s Report for April showing 17 permits issued with a BOCA value of $71,410.06 and fees collected of $731.68, the Fire Dept Report showing 18 full alarms, 15 still alarms and 121 ambulance calls, the Lake Dept April report, the Police Dept monthly report showing $12,898.00 in fines collected, 121 tickets issued to 92 individuals, 25 accidents handled, 19 dogs picked up, $105.00 in dog fines paid, $110.00 in parking fines, 2147 incident calls received, 69 incident reports completed, 22 warning tickets issued and 29 ordinance violation notices issued, the Street Dept April Report, EMC monthly report, the Water Plant April Report showing 32,506,000 gallons treated with a daily average of 1,084,000 gallons, authorize the Mayor and City Clerk to issue warrants totaling $2,235,813.90, Frank Walden Fire Protection Application, letter of resignation from Robert Parrish on the Zoning Board of Appeals, the County Ambulance Report showing Accounts Receivable at the end of April as $370,133.95, the City Ambulance Report for April showing receipts of $15,521.49, disbursements of $159,791.73 and an Operating Loss of $144,270.24, a motion to approve the second reading of proposed Ordinance #3024 annexing Floyd Jackson, Joan Koonce and Randall Newingham, a motion to approve the second reading of proposed Ordinance #3025 limiting the use of all-terrain vehicles on public and private property and prohibiting certain conduct regarding City of Litchfield, Montgomery County, Illinois property, a motion to approve the initiation of the bidding process for the purchase of 4 new police patrol vehicles from the Equipment Replacement Fund, a motion to approve the first reading of an Ordinance amending Zoning Ordinance #2831 for a Special Use Permit to allow living quarters on the second floor of a building in a C-2 General Commercial District located at 107 W. Ryder, a motion to approve the first reading of an Ordinance annexing Manfred Brandtner, Donald Krefft, William Catalano, Nathan Gerl, Robert Speas, Harriet Rister and Carl Baker, a motion to approve the first reading of an Ordinance annexing Eldred Grosenheider ground, a motion to approve the first reading of the Prevailing Wage Ordinance, a motion to approve a contract with Precision Lawn Mowing Service for maintenance of grass, weeds and vegetation around seven industrial park signs located at three different locations on City Property at a cost not to exceed $960.00 for the 2003 mowing season, a motion to approve the Illinois Conservation Foundation & Illinois Department of Natural Resources request for funds in the amount of $500.00 from the Tourism Program Grants for advertising and marketing materials, a motion to approve the placement of an ad in the Illinois Press Association Newspaper Network program in the amount of $2,860.00, a motion to approve the printing of an Official Sesquicentennial Celebration Program of Events in the amount of $3,400.00 by the George Press, a motion to approve the Illinois State Trap Shooters Association’s request for funds in the amount of $2,000.00 from the Tourism Program Grants for advertising and marketing materials, a motion to approve the purchase of ribbons for the City of Litchfield Sesquicentennial Celebration parades from Tech & Sports Radio Shack in the amount of $975.00, a motion to approve the purchase of Sesquicentennial Celebration Signage from Jerry Dever Signs in the amount of $600.00, a motion to approve the purchase of T-shirts, polo shirts and hats for the City of Litchfield Sesquicentennial Celebration from Custom Design Concepts and Dennis Coatney for a total cost of $2,025.00, a motion to accept the low bid of $9,850.00 from Dobrinich Brick Contracting to perform masonry repairs to the control building and the primary pump building at the Wastewater Treatment Facility, a motion to purchase a Kubota ZD2160, diesel zero turn mower from Nail’s Power Equipment in the amount of $8,650.00 and to authorize the City Clerk to issue a check, a motion to approve pay request #3 to HS Contractors in the amount of $4,718.75, and a motion to purchase an additional 300 transmitters from Midwest Meter for a total cost of $30,000.00 and to authorize the City Clerk to issue a check. On roll call voting aye were Reid, Bertolis, Schwab, F. Jones, Bishop, Lankutis and Cailey. Naye: None. Absent: T Jones. Motion carried.

Reid Oversight Committee:

The committee recommends that we approve the first reading of an Ordinance allowing a Special Use Permit for a home occupation at 722 N. Monroe St. On roll call voting aye were Bertolis, Schwab, F. Jones, Bishop, Lankutis, Cailey and Reid. Naye: None. Absent: T. Jones. Motion carried.

The committee recommends that we approve the Litchfield Community District #12 MAKE IT program request for funds in the amount of $1,000.00 from the Tourism Program Grants for advertising and marketing material. Motion carried with Reid abstaining.

The committee recommends that we approve $10,000.00 of TIF funds to be made available to the Litchfield Community Unit School District #12 for the funding of the driveway construction. On roll call voting aye were F. Jones, Bishop, Lankutis and Cailey. Naye: Schwab & Bertolis. Absent: T Jones. Motion failed with Reid abstaining.

The committee recommends that we approve the establishment of an 800-telephone number for the City of Litchfield Tourism Program. On roll call voting aye were F. Jones, Bishop, Lankutis, Cailey, Reid, Bertolis and Schwab. Naye: None. Absent: T Jones. Motion carried.

The committee recommends that we approve the purchase of 300 meals from Nelson’s Catering for the Route 66 Association of Illinois Motor Tour Lunch stop in the amount of $1,065.00 to be held June 8, 2003. Motion carried.

A motion was made by Reid seconded by Bertolis to approve the second reading of proposed Ordinance #3026 amending Zoning Ordinance #2831 for a Special Use Permit to allow living quarters on the second floor of a building in a C-2 General Commercial District located at 107 W. Ryder. On roll call voting aye were Bishop, Lankutis, Cailey, Reid, Bertolis, Schwab and F Jones. Naye: None. Absent: T Jones. Motion carried.

Schwab Oversight Committee:

The committee recommends that we authorize Crawford Murphy and Tilly to perform a drainage study from North Jefferson Street continuing westward to the Norfolk Southern Railroad tracks and from West Sallee continuing southward to West Ferdon Street at a cost not to exceed $5,000.00. Motion carried.

A motion was made by F. Jones seconded by Schwab to adjourn the Council Sine Die. Motion carried.

City Clerk Marilyn S. Hartke issued official oaths to newly elected aldermen Greg L. Beiermann, David Schwab, William Cornman and William Dees.

Mayor Dunkirk brought the new Council back into Regular Session.

Mayor Dunkirk announced the following City Council appointments: Public Service Committee – William Cornman, chairman, Fred Jones – Police, Fire and Emergency Services, David Schwab – Planning, Zoning and Ordinances, William Cornman – Finance, Economic Development and Tourism, and Bob Bertolis – Human Resources, Mayor, City Administrator and City Clerk, Public Works Committee – Harold Lankutis, chairman, William Dees – Streets, Drainage and Building Inspector, Harold Lankutis – Building & Grounds, Water and Housing, Greg Beiermann – Sewer and Lights and Gene Cailey – Lake and Recycling.

Mayor Dunkirk announced the following Board and Committee appointments – Zoning Board of Appeals – Meredith Anderson – expires 2008, Greg Lawrence - expires 2005, Dale Stamer – expires 2004, Police Pension – Greg Bierman – expires 2005, Fire and Police Commission – Mark Watts – expires 2006, Library Board all 3 year appointments – Ruth Ann Ostendorf, Susan Bennett, Cindy Meier, Planning Commission – 1 year appointment Joseph Goeke, Planning Commission – 3 year appointments John Odle, Bob Sneed, Ed Wernsing and Don Williams, Economic Development all 4 year appointments Lewis Baney, Tom Franzen, Bob Reid and Ken Elmore, Economic Development – Carol Durbin 1 year, Tourism – Gary Currie 3 year appointment and Tourism – Pat Bickoff 1 year appointment.

A motion was made by F Jones seconded by Bertolis to approve the Mayor’s appointments. On roll call voting aye were Bertolis, Beiermann, Jones, Schwab, Lankutis, Cornman, Cailey and Dees. Motion carried.

A motion was made by Lankutis seconded by Schwab to appoint Fred Jones Mayor Pro-tem. Motion carried.

There being no further business a motion was made by Jones seconded by Lankutis to adjourn at 8:10 P.M. Motion carried.

Approved,

Attest: John L. Dunkirk Jr, Mayor

Marilyn S. Hartke, City Clerk