Minutes of the Regular Meeting
December 5, 2002

Mayor John L. Dunkirk Jr. called the Regular Meeting to order December 5, 2002 at 7:00 P.M. Present on roll call were Robert Reid, Bob Bertolis, David Schwab, Fred Jones, Wayne Bishop, Harold Lankutis and Thomas Jones. Absent: Gene Cailey.

Jan Leonard and Greg Reuther both spoke to the Council concerning their annexation and requests for sewer, sidewalk and street lights after annexation.

A motion was made by Bertolis seconded by Lankutis to approve the following items on the consent agenda: Minutes of the November 7, 2002 Regular Meeting, the Building Inspector’s Report for November showing 10 permits issued with a BOCA value of $473,935.92 and fees collected of $1,284.10, the Fire Department’s Report for November showing 6 full alarms, 5 still alarms, 1 rescue call and 116 ambulance calls, the Lake Department’s November Report, the Police Department’s November Report showing $9,601.95 in fines collected, 158 tickets issued to 116 individuals, 35 accidents handled, 89.25 hours worked by the Auxiliary, 10 dogs picked up, $30.00 in dog fines paid, $140.00 in parking fines paid, 2026 incident calls received, 87 incident calls completed, 61 warning tickets issued and 42 ordinance violation notices issued, EMC monthly report, the Street Department’s November Report, the Water Plant’s November Report showing 30,180,000 gallons treated with a daily average of 1,161,000 gallons, Crawford, Murphy & Tilly Inc, the County Ambulance Report for November showing Accounts Receivable of $311,631.49, the City Clerk’s Report for November showing Gross Cash Receipts $412,044.58, Net Cash Disbursements including payrolls $680,859.22, November Payrolls $292,837.50 and Water Revenue for November $75,022.77, authorize the Mayor and City Clerk to issue warrants totaling $742,940.09, petitions for fire protection from Piero and Krisann Lucrezi, Timothy and Sandy Elfrink and Christine M Mudd, a motion to approve the second reading of proposed Ordinance No 3003 establishing the Tax Levy, a motion to approve the second reading of proposed Ordinance No 3004 prohibiting parking on the north and south side of Sallee Ave from State Street to Washington Street, a motion to approve the second reading of proposed Ordinance No. 3005 allowing the Construction of three duplex apartments on East Edwards, a motion to approve the second reading of proposed Ordinance No. 3006 allowing a special use permit for a home occupation at 311 West Water Street, a motion to approve the first reading of an ordinance to allow parking on the east side of North State Street between Golden and Sallee, a motion to authorize the purchase of one UHF Base/Repeater for the police Department at a cost of $1,580.00, a motion to authorize the staff to take proposals for the recodification of the Municipal Code, a motion to approve the first reading of an Ordinance annexing Brian Budd, Kenneth Davis, Four Seasons Roses, Harpers Prairieland, Fred Meagher, Robert Harmon, Eldred Grosenheider, Jim Titsworth and Fleming Financial, a motion to approve the first reading of an Ordinance annexing James Cranford, Larry Childers, Mary McGlothlin, Michael and Shirley Hampton, Timmermann Investment Co and the Christian Church of Litchfield, a motion to approve the first reading of an Ordinance establishing the Montgomery County Enterprise Zone within the Cities of Hillsboro, Litchfield and the Villages of Schram City and Taylor Springs and the revised Intergovernmental Agreement, a motion to approve reprinting of the Litchfield History Book with a minimum of 300 books and to authorize the City Clerk to submit a deposit of $6,292.50 with the order, a motion to accept pay request #26 from Korte-Luitjohan in the amount of $16,692.73 for work at the sewer plant, a motion to authorize the City Clerk to issue a check to B J Wilkinson, Police Chief for moving expenses not to exceed $2,000.00, and a motion to approve certain expenses designated for the City of Litchfield Sesquicentennial Celebration scheduled for June 23, 2003 through July 6, 2003 with exact expenses being reaffirmed at the January 2003 meeting. On roll call voting aye were Reid, Bertolis, Schwab, F Jones, Bishop, Lankutis and T Jones. Naye: None. Absent: Cailey. Motion carried.

Reid Oversight Committee:

The committee recommends that we approve and adopt the Economic Incentive Concept which is as follows: Purpose: To encourage the development of an Auto Mall along I-55. 1. For the creation of new franchise dealership businesses or expansion of existing franchise dealerships in the community. 2. Establish a base level of Sales Tax Revenue/Receipts based on the average of the last three years of sales by existing franchise businesses. 3. New franchise businesses would use actual Sales Tax Revenue/Receipts as the base for the first three years, and then establish a base using the average of the first three years of sales by the business. 4. Offer a rebate to the business of 50% of the increase in Sales Tax Revenue/Receipts above the base level. 5. Limit the rebate incentive to the sale of titled vehicles only. 6. The agreement would be for a term not to exceed 20 years. 7. Projects will be looked at on an individual basis by the City Council and the Economic Development Commission and the guidelines used and the decisions made will be based on the merits of each individual case. The motion carried with T. Jones voting naye.

The committee recommends that we accept the renewal proposal for auto, liability, excess liability and workman’s comp for 2003 from Simpson Insurance Services Inc in the amount of $235,258.00 and the proposal from Scheller Insurance Agency for property, inland marine, boiler & machinery and data processing insurance for 2003 in the amount of $49,369.00. On roll call voting aye were Bertolis, Schwab, F Jones, Bishop, Lankutis, T Jones and Reid. Naye: None. Absent: Cailey. Motion carried.

The committee recommends that we approve the second reading of proposed Ordinance No 3007 allowing parking on the East side of North State Street between Golden and Sallee Street. On roll call voting aye were Schwab, F. Jones, Bishop, Lankutis, T. Jones, Reid and Bertolis. Naye: None. Absent: Cailey. Motion carried.

The committee recommends that we approve the second reading of proposed Ordinance No 3008 adopting the revised Intergovernmental Agreement and Ordinance for the City Enterprise Zone. On roll call voting aye were F. Jones, Bishop, Lankutis. T. Jones, Reid, Bertolis and Schwab. Naye: None. Absent: Cailey. Motion carried.

The committee recommends that we approve the minting of a one-ounce silver commemorative Sesquicentennial coin from The Gold Center in Springfield, Il for a total cost of $6,125.00 plus shipping costs for 500 coins and to authorize the City Clerk to issue a deposit check for $2,500.00. On roll call voting aye were Lankutis, Reid, Bertolis, Schwab, F. Jones and Bishop. Naye: None. Absent: Cailey. Abstain: T. Jones. Motion carried.

Schwab Oversight Committee:

The committee recommends that we award the encapsulation project at the sewer plant to H.S. Contractors of East Alton, Il in the amount of $57,400.00. On roll call voting aye were Lankutis, T. Jones, Reid, Bertolis, Schwab, F Jones and Bishop. Naye: None. Absent: Cailey. Motion carried.

The committee recommends that we approve Change Order #10 on the Wastewater Construction Project with Korte-Luitjohan in the amount of $6,596.00. Motion carried.

New Business:

The 2003 meeting dates were discussed and approved.

There being no further business a motion was made by T. Jones seconded by Bishop to adjourn at 7:23 P.M. Motion carried.

Approved,

Attest: John L. Dunkirk Jr, Mayor

Marilyn S. Hartke, City Clerk