Mayor John L. Dunkirk Jr. called the Regular Meeting to order September 9, 2002 at 7:00 P.M. Present on roll call were Robert Reid, Bob Bertolis, David Schwab, Fred Jones, Wayne Bishop, Harold Lankutis, Thomas Jones and Gene Cailey. Absent: None

Amy Hunt with Patton & Co CPA presented the City Council with the 2001 – 2002 Annual Audits for the year ending April 30, 2002. A motion was made by T. Jones seconded by Schwab to accept the audit as presented. Motion carried.

A motion was made by T. Jones seconded by Cailey to go into Executive Session at 7:15 P.M. to discuss probable or imminent litigation and to discuss compensation for personnel. On roll call voting aye were Reid, Bertolis, Schwab, F Jones, Bishop, Lankutis, T. Jones and Cailey. Naye: None. Motion carried.

A motion was made by F. Jones seconded by T. Jones to go back into Regular Session at 7:29 P.M. On roll call voting aye were Bertolis, Schwab, F. Jones, Bishop, Lankutis, T. Jones, Cailey and Reid. Naye: None. Motion carried.

A motion was made by Cailey seconded by Bertolis to approve the following items on the consent agenda: Minutes of the August 8, 2002 Regular Meeting, Minutes of the August 14, 2002 and August 23, 2002 Special Meeting, the Police Department Report for August showing fines collected of $8,388.00, 156 tickets issued to 113 individuals, 41 accidents handled, 56.25 hours worked by the Auxiliary, 18 dogs picked up, $15.00 in dog fines paid, $300.00 in parking fines paid, 2358 incident calls received, 111 incident calls completed, 42 warning tickets issued and 95 ordinance violation notices issued, the Building Inspectors report for August showing 16 permits issued with a BOCA value of $1,179,199.43 and fees collected of $3,432.71, the Fire Department Report for August showing 10 full alarms, 5 still alarms, 1 rescue call and 112 ambulance calls, EMC monthly report, the Water Plant report for August showing 36,068,000 gallons treated with a daily average of 1,127,000 gallons, the County Ambulance Report for August showing Accounts Receivable of $283,542.15, the City Clerk's Report for August showing Gross Cash Receipts of $1,031,608.86, Net Cash Receipts (excluding fund transfers) of $785,607.98, Net Cash Disbursements (excluding fund transfers and including payroll) of $987,214.32, August Payrolls of $213,241.56 and Water Revenue collected in August of $118,662.05, a motion to authorize the transfer of $200,000.00 from Sales Tax to Corporate, approve the Fire Protection Application of John and Judy Dona, approve the purchase of one computer for the Tourism Department and one computer for the Building Inspector both for $2,925.95 with one to be paid from Tourism, approve the purchase of property south of the City Street Shed for $355.00, approve the first reading of an ordinance setting the fee of $850.00 for a class F liquor license, approve the first reading of an Ordinance declaring three vehicles surplus, approve the contracting of Jules Blattner for a performance with the Sesquicentennial Celebration in the amount of $800.00, approve a full page ad in the Central Illinois Travel Guide for $1,350.00 including a 40% discount, grant an easement to Illinois Power for poles and lines serving the Moose Lodge, approve pay request #23 to Korte Luitjohan for work at the sewer treatment plant in the amount of $330,768.37, and approve a change order in the amount of $3,076.00 to VH Builders for work at City Hall. On roll call voting aye were Schwab, F Jones, Bishop, Lankutis, T Jones, Cailey, Reid and Bertolis. Naye: None. Motion carried.

Reid Oversight Committee:

The committee recommends that we approve the second reading of Ordinance No. 2995 an Adult Entertainment Ordinance. On roll call voting aye were F. Jones, Bishop, Lankutis, Cailey, Reid, Bertolis and Schwab. Naye: T. Jones. Motion carried.

The committee recommends that we approve the second reading of Ordinance No 2996 to allow 3 hour parking in the downtown area. On roll call voting aye were Bishop, Lankutis, T. Jones, Cailey, Reid, Bertolis and Schwab. Naye: F Jones Motion carried.

The committee recommends that we direct the Planning Commission to begin work on developing the 1.5 mile jurisdiction, a commercial subdivision ordinance and submit a plan for revitalization of the downtown area in Litchfield. Motion carried.

A motion was made by Reid seconded by F. Jones to approve the second reading of proposed Ordinance No. 2997 establishing the fee for a class F liquor license at $850.00. On roll call voting aye were Lankutis, T. Jones, Cailey, Reid, Bertolis, Schwab, F Jones and Bishop. Naye: None. Motion carried.

A motion was made by Reid seconded by T. Jones to approve the second reading of proposed Ordinance No 2998 authorizing the sale of three surplus vehicles. On roll call voting aye were T. Jones, Cailey, Reid, Bertolis, Schwab, F. Jones, Bishop and Lankutis. Naye: None. Motion carried.

A motion was made by T. Jones seconded by Schwab to table the second reading of an Ordinance to allow parking on boulevards until more information can be gotten on the Ordinance’s impact on the public. Motion carried.

The committee recommends that we retain the services of Evan Lloyd and Associates to complete a preliminary design of the second phase of the City Hall renovation for a cost of $5,480.00. Motion carried with T. Jones and Schwab voting naye.

The committee recommends that we retain the services of Rapps Engineering and Applied Science to submit a grant application to IEPA for testing services subject to the City Attorney’s approval of the conditions. Motion carried.

The committee recommends that we proceed with the drainage project on Maple Street with Ward 4 contributing $2,000.00 of its ward money toward the projected $11,000.00 cost of materials. On roll call voting aye were Cailey, Reid, Bertolis, Schwab, F. Jones, Bishop, Lankutis and T. Jones. Naye: None. Motion carried.

The committee recommends that we enter into an Agreement with Korte-Luitjohan to settle the arbitration case regarding the Wastewater Treatment Facility Construction at a cost of $114,618.00. On roll call voting aye were Reid, Bertolis, Schwab, F. Jones, Bishop, Lankutis, T Jones and Cailey. Naye: None. Motion carried.

There being no further business a motion was made by T. Jones seconded by Schwab to adjourn at 7:55 P.M. Motion carried.

Approved,

Attest: John L. Dunkirk Jr, Mayor
Marilyn S. Hartke, City Clerk