Mayor John L. Dunkirk Jr. called the Regular Meeting to order June 6, 2002 at 7:00 P.M. Present on roll call were Robert Reid, Bob Bertolis, David Schwab, Fred Jones,Wayne Bishop and Harold Lankutis. Absent: Thomas Jones and Gene Cailey.

A motion was made by F Jones seconded by Schwab to approve the following items on the consent agenda: Minutes of the May 9, 2002 Regular Meeting, the Building Inspector's report for May 2002 showing 5 permits issued with a BOCA value of $126,209.76 and fees collected of $476.63, the Fire Department Report for May showing 10 full alarms, 3 still alarms, 6 rescue calls and 134 ambulance calls, the Lake Report for May, the Police Department Report for May showing fines collected of $5,790.00, 166 tickets issued to 135 individuals, 46 accidents handled, 99 hours worked by the Auxiliary, 10 dogs picked up, $45.00 in dog fines paid, 2401 incident calls received, 97 incident calls completed, 35 warning tickets and 17 ordinance violation notices issued, EMC monthly report for May, Street Dept Report for May, the Water Plant Report for April and May showing 39,125,000 gallons pumped in April with a daily average of 1,463,000 gallons, the City Ambulance Report for May showing Receipts of $20,803.46, Disbursements of $36,767.70 and an Operating Loss of $15,964.24, the County Ambulance Report for May showing Accounts Receivable of $271,264.90, the City Clerk’s Report for the May showing Gross Cash Receipts of $1,016,366.56, Net Cash Receipts (excluding fund transfers) of $624,692.34, Net Cash Disbursements (excluding fund transfers and including payroll) of $682,490.02, May Payrolls of $290,147.93 and Water Revenue Collected in May of $95,965.13, a motion to authorize the Mayor and City Clerk to issue warrants totaling $1,074,164.24, a motion to authorize the transfer of $20,000.00 from Sales Tax to Lake Operations, a motion to authorize the transfer of $100,000.00 from Sales Tax to Corporate, a motion to authorize the transfer of $282,320.00 from Sales Tax to the Equipment Replacement Fund, Fire Protection Applications from Russell Rakey Lot 22 & 23 West Lake Subdivision, Del Anderson, Brent Mullins #2, Dale Fritzsche, Mr. & Mrs. Joe Baumgartner, and Ronald & Janet Gelsinger, the appointment of Del Anderson, a motion to approve the second reading of proposed Ordinance No 2979 creating a new fund known as Sales Tax Fund Capital, a motion to approve the second reading of proposed Ordinance No 2980 prohibiting the discharge of firearms and hunting within the Corporate City Limits, a motion to approve the second reading of a proposed Ordinance No 2981 setting a $10.00 boat permit fee for boats on the New Reservoir, a motion to approve the first reading of an Ordinance to adopt a Dog Sanitation Ordinance, a motion to approve the first reading of an Ordinance to approve a use change for property owned by James Jones and presently zoned Mobile Home (MH) to General Commercial (C-2), a motion to approve the first reading of an Ordinance annexing Joseph and Shirley Gasser, a motion to approve the first reading of an Ordinance establishing the Prevailing Wage Rates, a motion to approve the participation in Montgomery County’s publication process for Prevailing Wage Notice, a motion to enter into a contract with Remote Access Television Services Inc in the amount of $50,000.00 for cleaning of sewer within the City, a motion to adopt a policy on the replacementrurchase of brochure racks for four hotels and Lake Lou Yaeger to host City of Litchfield marketing materials for a total cost of $578.75, a motion to approve proposed Resolution No 7-02 appropriating $900,000.00 of Motor Fuel Tax funds for the purpose of maintaining streets and highways, a motion to approve pay request #2 to Culbertson Heating and Cooling in the amount of $35,468.10 for the City Hall HVAC, a motion to approve the final pay request of $5,280.00 to HCS Lynch for the South Chestnut Street waterline, a motion to approve the first reading of an Ordinance setting the boat fee for the new reservoir, a motion to purchase fireworks for the 4th of July from Atlanta Pyrotechnics in the amount of $12,000.00, a motion to authorize the purchase of new furniture and equipment for the snack bar at the Beach House from M & H Sales of Gillespie, Il for $8,947.00, a motion to purchase buoys for the perimeter of Milnot Beach at Lake Lou Yaeger from Smith and Nephew Inc in the amount of $9,017.50, a motion to allow the closing of Old Rt 66 North in front of Niehaus Cycle Sales on May 18 & 19, 2002 for Niehaus Cycle Appreciation Days, to approve a disbursement of up to $12,260.00 to Illinois Consolidated Telephone Co for the moving of wires on the State Street project, and a motion to authorize the purchase of equipment and tackle from Scott Grigoroff of Bass and Braz in the amount of $5,823.80. On roll call voting aye were Reid, Bertolis, Schwab, F. Jones, Bishop, Lankutis, T Jones and Cailey. Naye: None Motion carried.

Reid Oversight Committee:

The committee recommends that we authorize the request for modification of the EDA Rt. 16 Intersection Grant Award to approve the cost over runs and request final reimbursement from EDA. Motion carried.

The committee recommends that we allow the Sesquicentennial Committee to host a beer tent during the Sesquicentennial events with the City to be named additional insured on the insurance policy. Motion carried with T Jones and Lankutis voting naye.

The committee recommends that we purchase four 2003 Chevy Impala police cars from Unity Motors in the amount of $79,920.00. On roll call voting aye were Bertolis, Schwab, F. Jones, Bishop, Lankutis, T. Jones, Cailey and Reid. Naye: None Motion carried.

The committee recommends that we approve the first reading of an Ordinance creating a "New" Capital Sales Tax Fund. On roll call voting aye were Schwab, F. Jones, Bishop, Lankutis, T. Jones, Cailey, Reid and Bertolis. Naye: None Motion carried.

The committee recommends that we approve a tourism request for funds of $1,000.00 for the Montgomery County Fair. Motion carried with Schwab abstaining and T Jones voting naye.

The committee recommends that we approve the contracting of New Odyssey for a performance in coordination with the Sesquicentennial Celebration July 4, 2003 for the amount of $3,500.00 with $500.00 to be sent with the contract as a deposit. On roll call voting aye were F. Jones, Bishop, Lankutis, Cailey, Reid and Bertolis. Naye: T Jones and Schwab Motion carried.

The committee recommends that we advertise for bids for one administrative car for the Fire, 3 full size pick-ups 1 for the Lake and 2 for the Street and 2 midsize pick-ups 1 for sewer and 1 for water with bids to be opened May 23, 2002 at 10:00 A.M. Motion carried

The committee recommends that we approve the second reading of proposed Ordinance No 2978 granting a special use permit to allow living quarters on the second floor of a building located in a C-2 General Commercial District and a variance in the required number of parking spaces located at 120 W. Union Ave. On roll call voting aye were Bishop, Lankutis, T. Jones, Cailey, Reid, Bertolis, Schwab and F. Jones. Naye: None Motion carried.

The committee recommends that we approve pay request #20 to Korte-Luitjohan for work at the sewer plant in the amount of $125,646.68. On roll call voting aye were Lankutis, T. Jones, Cailey, Reid, Bertolis, Schwab, F. Jones and Bishop. Naye: None Motion carried.

The committee recommends that we approve change order number 8 in the amount of $4,380.54 for Korte-Luitjohan for work at the sewer plant. Motion carried.

A motion was made by Bertolis seconded by Schwab to go into Executive Session at 7:52 P.M. to discuss personnel. On roll call voting aye were T. Jones, Cailey, Reid, Bertolis, Schwab, F. Jones, Bishop and Lankutis. Naye: None Motion carried.

A motion was made by T. Jones seconded by Schwab to go back into Regular Session at 8:35 P.M. On roll call voting aye were Cailey, Reid, Bertolis, Schwab, F. Jones, Bishop, Lankutis and T. Jones. Naye: None Motion carried.

There being no further business a motion was made by T. Jones seconded by Bishop to adjourn at 8:36 P.M. Motion carried.

Approved:  John L. Dunkirk Jr, Mayor

Attest: Marilyn S. Hartke, City Clerk