Mayor John L. Dunkirk Jr. called the Regular Meeting to order May 9, 2002 at 7:00 P.M. Present on roll call were Robert Reid, Bob Bertolis, David Schwab, Fred Jones,Wayne Bishop, Harold Lankutis, Thomas Jones and Gene Cailey. Absent: None

Jim Hudson with H & H Builders requested that the Council reconsider their decision to reduce the Building Inspector and the Community Development Coordinator positions to 20 hours per week.

Susan Griffin representing the Economic Development also spoke to the Council requesting them to reconsider the reduction of hours for the aboved mentioned positions.

A motion was made by Bertolis seconded by Schwab to remove from the table and allow a discussion on the residency requirement. A discussion followed but due to the 48 hour requirement no vote could be taken.

A motion was made by Bertolis seconded by Lankutis to approve the following items on the consent agenda: Minutes of the April 4, 2002 Regular Meeting, Minutes of the April 9, 2002 Special Meeting, Minutes of the April 11, 2002 Adjourned Special Meeting, the Building Inspector's Report for the month of April showing 15 permits issued with a BOCA value of $284,373.00 and fees collected of $635.00, the Fire Department Report for April 2002 showing 9 full alarms, 5 still alarms, 1 rescue call and 192 Ambulance Calls, the Police Department Report for April, 2002 showing fines received of $3,972.59, 115 tickets issued to 84 individuals, 25 accidents handled, 78.75 hours worked by the Auxiliary, 9 dogs picked up, $60.00 in dog fines paid, $30.00 in parking fines paid, 2026 incident calls reported, 73 reports completed, 22 warning tickets issued and 15 ordinance violation notices issued, EMC monthly report for April 2002, the County Ambulance Report for April showing accounts receivable of $269,566.57, the City Ambulance Report for April showing receipts of $16,442.90, disbursements of $48,460.65 and an operating loss of $32,017.75, the City Clerk's Report for the month of April 2002 showing Gross Cash Receipts of $1,520,706.10, Net Cash Receipts (excluding fund transfers) of $836,619.64, Net Cash Disbursements (excluding fund transfers and including payroll) of $899,217.69, April Payrolls of $197,154.69 and Water Revenue for April of $78,928.13, authorize the transfer of $80,000.00 from Sales Tax to Corporate Fund, authorize the Mayor and City Clerk to issue warrants totaling $1,633,303.76, Fire Protection Application for Jim Martin, approve the following Mayoral Appointments: Don Sneed - Zoning Board of Appeals, Charles Roper - Police Pension, James Ostermann - Fire and Police Commission, Nelson Kessinger, Mike Michels and Lewis Baney - Library Board, Roger Krabbe, Rhonda Reener and Ed Wernsing - Planning Commission, Susan Griffin, Dale Stamer and Bill Cornman - Economic Development and Henry Eilers -Shoal Creek Conservation, approve the following City Council Committees: Alderman Robert Reid - Economic Development, Human Resources and Ordinances, Alderman Bob Bertolis - Sewer, Alderman David Schwab - Street, Alderman Fred Jones - Police, Fire and Ambulance, Alderman Wayne Bishop - Building Inspector, City Clerk and Mayor, Alderman Harold Lankutis - Building and Grounds and Water, Alderman Thomas Jones - Finance, Planning and Zoning and Alderman Gene Cailey - Lake, a motion to establish a policy for filling swimming pools within the City through a fire hydrant, approve the first reading of an Ordinance to create a No Parking Zone on both sides of the road in the 400 block of North Douglas Street, a motion to begin the process of increasing the ambulance service tax ceiling from 15 cents per $100 evaluation to the 30 cents maximum level, a motion to approve the first reading of an Ordinance amending the Zoning Ordinance to allow a Special Use Permit to allow living quarters on the second floor of a building located in a C-2 General Commercial District and a Variance in the required number of parking spaces located at 120 W. Union Ave, a motion to approve the first reading of an Ordinance related to bow hunting and the discharge of firearms within the City limits, a motion to approve the purchase of brochure racks for four hotels and Lake Lou Yaeger to host City of Litchfield marketing materials for a total cost of $578.75, a motion to approve proposed Resolution No 7-02 appropriating $900,000.00 of Motor Fuel Tax funds for the purpose of maintaining streets and highways, a motion to approve pay request #2 to Culbertson Heating and Cooling in the amount of $35,468.10 for the City Hall HVAC, a motion to approve the final pay request of $5,280.00 to HCS Lynch for the South Chestnut Street waterline, a motion to approve the first reading of an Ordinance setting the boat fee for the new reservoir, a motion to purchase fireworks for the 4th of July from Atlanta Pyrotechnics in the amount of $12,000.00, a motion to authorize the purchase of new furniture and equipment for the snack bar at the Beach House from M & H Sales of Gillespie, Il for $8,947.00, a motion to purchase buoys for the perimeter of Milnot Beach at Lake Lou Yaeger from Smith and Nephew Inc in the amount of $9,017.50, a motion to allow the closing of Old Rt 66 North in front of Niehaus Cycle Sales on May 18 & 19, 2002 for Niehaus Cycle Appreciation Days, to approve a disbursement of up to $12,260.00 to Illinois Consolidated Telephone Co for the moving of wires on the State Street project, and a motion to authorize the purchase of equipment and tackle from Scott Grigoroff of Bass and Braz in the amount of $5,823.80. On roll call voting aye were Reid, Bertolis, Schwab, F. Jones, Bishop, Lankutis, T Jones and Cailey. Naye: None Motion carried.

Reid Oversight Committee:

The committee recommends that we authorize the request for modification of the EDA Rt. 16 Intersection Grant Award to approve the cost over runs and request final reimbursement from EDA. Motion carried.

The committee recommends that we allow the Sesquicentennial Committee to host a beer tent during the Sesquicentennial events with the City to be named additional insured on the insurance policy. Motion carried with T Jones and Lankutis voting naye.

The committee recommends that we purchase four 2003 Chevy Impala police cars from Unity Motors in the amount of $79,920.00. On roll call voting aye were Bertolis, Schwab, F. Jones, Bishop, Lankutis, T. Jones, Cailey and Reid. Naye: None Motion carried.

The committee recommends that we approve the first reading of an Ordinance creating a "New" Capital Sales Tax Fund. On roll call voting aye were Schwab, F. Jones, Bishop, Lankutis, T. Jones, Cailey, Reid and Bertolis. Naye: None Motion carried.

The committee recommends that we approve a tourism request for funds of $1,000.00 for the Montgomery County Fair. Motion carried with Schwab abstaining and T Jones voting naye.

The committee recommends that we approve the contracting of New Odyssey for a performance in coordination with the Sesquicentennial Celebration July 4, 2003 for the amount of $3,500.00 with $500.00 to be sent with the contract as a deposit. On roll call voting aye were F. Jones, Bishop, Lankutis, Cailey, Reid and Bertolis. Naye: T Jones and Schwab Motion carried.

The committee recommends that we advertise for bids for one administrative car for the Fire, 3 full size pick-ups 1 for the Lake and 2 for the Street and 2 midsize pick-ups 1 for sewer and 1 for water with bids to be opened May 23, 2002 at 10:00 A.M. Motion carried

The committee recommends that we approve the second reading of proposed Ordinance No 2978 granting a special use permit to allow living quarters on the second floor of a building located in a C-2 General Commercial District and a variance in the required number of parking spaces located at 120 W. Union Ave. On roll call voting aye were Bishop, Lankutis, T. Jones, Cailey, Reid, Bertolis, Schwab and F. Jones. Naye: None Motion carried.

The committee recommends that we approve pay request #20 to Korte-Luitjohan for work at the sewer plant in the amount of $125,646.68. On roll call voting aye were Lankutis, T. Jones, Cailey, Reid, Bertolis, Schwab, F. Jones and Bishop. Naye: None Motion carried.

The committee recommends that we approve change order number 8 in the amount of $4,380.54 for Korte-Luitjohan for work at the sewer plant. Motion carried.

A motion was made by Bertolis seconded by Schwab to go into Executive Session at 7:52 P.M. to discuss personnel. On roll call voting aye were T. Jones, Cailey, Reid, Bertolis, Schwab, F. Jones, Bishop and Lankutis. Naye: None Motion carried.

A motion was made by T. Jones seconded by Schwab to go back into Regular Session at 8:35 P.M. On roll call voting aye were Cailey, Reid, Bertolis, Schwab, F. Jones, Bishop, Lankutis and T. Jones. Naye: None Motion carried.

There being no further business a motion was made by T. Jones seconded by Bishop to adjourn at 8:36 P.M. Motion carried.

Approved:  John L. Dunkirk Jr, Mayor

Attest: Marilyn S. Hartke, City Clerk