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Minutes of
the Regular Meeting - March 7, 2002
Mayor John L. Dunkirk Jr.
called the Regular Meeting to order March 7, 2002 at
7:00 P.M.. Present on roll call were Robert Reid, Bob
Bertolis, David Schwab, Wayne Bishop, Harold Lankutis,
Thomas Jones and Gene Cailey. Absent: Fred Jones
Budget Officer Levi
Suhrenbrock presented the 9 month budget review.
A motion was made by Reid
seconded by T. Jones to approve the following items on
the consent agenda: Minutes of the February 7, 2002
Regular Meeting, Minutes of the February 26, 2002
Special Meeting, the Building Inspector's Report for
February showing 9 permits issued with a BOCA value of
$241,557.20 and fees collected of $1,023.54, the
Community Development Coordinator's report for February
2002, the Police Department for February showing fines
collected of $6,378.00, 96 tickets issued to 68
individuals, 33 accidents handled, 128.5 hours worked by
the Auxiliary, 14 dogs picked up, $60.00 in dog fines
paid, $20.00 in parking fines paid, 1822 incident calls
received, 82 incident reports completed, 31 warning
tickets issued and 11 ordinance violations issued, EMC
monthly report, the Fire Department Report for February
showing 8 Full Alarms, 3 Still Alarms and 147 Ambulance
Calls, the Water Plant Report for February showed
35,327,000 gallons treated with a daily average of
1,262,000 gallons, the City Ambulance Report for
February showing Receipts of $16,176.54, Disbursements
of $24,324.47 and an operating loss of $8,147.93, the
County Ambulance Report showing Accounts Receivable of
February 2002 of $339,242.19, the City Clerk's Report
for the month of February showing Gross Cash Receipts of
$988,739.67, Net Cash Receipts (excluding fund
transfers) $661,103.84, Net Cash Disbursements
(excluding fund transfers and including payrolls)
$541,050.83, February Payrolls $187,274.49 and Water
Revenue for February $76,477.50, a motion to authorize
the transfer of $75,000.00 from Sales Tax to Economic
Development, a motion to authorize the transfer of
$50,000.00 from Sales Tax to Corporate Fund, a motion to
authorize the Mayor and City Clerk to issue checks
totalling $868,686.66, Kenneth Meyer application for
Fire Protection, appointment of Henry Eilers to the
Shoal Creek Barrens Conservation Area committee, second
reading of proposed Ordinance No 2965 amending the sign
ordinance #2944, second reading of proposed Ordinance No
2966 setting fees for use of Lake Lou Yaeger, second
reading of proposed Ordinance No 2967 granting a Special
Use Permit to Latter Rain Ministries for properties at
1209 S McKinley, a motion to accept the agreement
between the City and Montgomery County Ambulance
Service, the first reading of an Ordinance amending the
Zoning Ordinance #2831 establishing a 10 year age limit
on mobile homes being moved into the City or relocated
in the City, a motion to approve the final pay request
to River Bend Contractors Inc for work on the Rt 16
intersection in the amount of $57,159.73, a motion to
renew tourism radio advertising at a cost of $360.00 per
week from April 2002 - April 2003, a motion to approve a
cable television commercial on The Fishing Show with Big
John for April, May and June at a total cost of $675.00,
first reading of an ordinance authorizing the sale of
surplus equipment in the Fire and Police Department, a
motion to purchase the property at 338 S. Douglas for
$265.00 from Montgomery County Trustee, a motion to
authorize the purchase of Concrete piping in the amount
of $1,900.00 from Ward Improvement Money, to authorize
the purchase of a dehumidifier from Sidener
Environmental for $2,495.00 for the Sewer Plant, a
motion to repair a Variable Frequency Drive by Advanced
Technology Services for $1,890.00 at the Sewer Plant, a
motion to authorize the purchase of 3 new filter
turbidimeters and 1 chart recorder at a cost not to
exceed $6,000.00 for the Water Plant, a motion to
authorize the expenditure of up to $5,000.00 for
inspection of the hydropillar and replacement of the
cathodic protection electrodes on the water tower, a
motion to authorize the City to advertise for bids for
the removal of the retaining wall at Lake Lou Yaeger
swimming area, and a motion to install a street light at
the Community Center entrance. On roll call voting aye
were Reid, Bertolis, Schwab, Bishop, Lankutis, T Jones
and Cailey. Naye: None Absent: F. Jones Motion carried
Reid Oversight
Committee:
The committee recommends
that we authorize the purchase of a rescue truck and a
fire truck with financing of $329,401.00 thru Litchfield
National Bank at an interest rate of 3.94% and Ambulance
Depreciation paying the difference of $100,000.00. On
roll call voting aye were Bertolis, Schwab, Bishop,
Lankutis, T Jones, Cailey and Reid. Naye: None Absent:
F. Jones Motion carried.
The committee recommends
that we approve the first reading of an Ordinance
approving the Pre-Annexation Agreement for Professional
Plaza. On roll call voting aye were Schwab, Bishop,
Lankutis, T Jones, Cailey, Reid and Bertolis. Naye: None
Absent: F Jones Motion carried.
The committee recommends
that we approve the Plat of Survey for the Lincoln
Square Condominiums including a 30 foot easement for
water and sewer services. Motion carried.
The committee recommends
that we approve the first reading of an Ordinance
annexing the Professional Plaza Property to the City of
Litchfield. On roll call voting aye were Bishop,
Lankutis, T Jones, Cailey, Reid, Bertolis and Schwab.
Naye: None Absent: F Jones Motion carried.
The committee recommends
that we approve the first reading of an Ordinance
amending the zoning classification of the newly annexed
ground of the Professional Plaza Property. On roll call
voting aye were Bishop, Lankutis, T Jones, Cailey, Reid,
Bertolis and Schwab. Naye: None Absent: F Jones Motion
carried.
The committe recommends
that we refund the building permit fee of $5,530.60
which H & H Construction has paid on the Spec
building in the Route 66 Industrial Park and that the
permit fee be due at such time as the building is leased
or sold and that a lien be placed on the property for
the permit fee. Motion carried with T Jones voting naye.
The committee recommends
that we approve a new City of Litchfield banner design
for a one year lease on Mile Marker 39 northbound and
Mile Marker 72 southbound at a cost of $14,500.00.
Motion carried.
The committee recommends
that we approve the first reading of an Ordinance
annexing certain property to the City by water users. On
roll call voting aye were Lankutis, T Jones, Cailey,
Reid, Bertolis, Schwab and Bishop. Naye: None Absent: F
Jones Motion carried.
The committee recommends
that we approve the first reading of an Ordinance to
allow single family residential use in the upper floors
of the downtown business district. On roll call voting
aye were T Jones, Cailey, Reid, Bertolis, Schwab, Bishop
and Lankutis. Naye: None Absent: F Jones Motion carried.
Alderman Reid requested a
second reading of the Ordinance. Proposed Ordinance No
2968 was read for the second reading. A motion was made
by Reid seconded by Bishop to approve the Ordinance as
read. On roll call voting aye were Cailey, Reid,
Bertolis, Schwab, Bishop and Lankutis. Naye: T Jones
Absent: F Jones Motion carried.
Schwab Oversight
Committee:
The committee recommends
that we enter into an agreement with Crawford Murphy
& Tilly to conduct inspection services for the State
Street Construction project not to exceed $115,000.00.
On roll call voting aye were Reid, Bertolis, Schwab,
Bishop, Lankutis, T Jones and Cailey. Naye: None Absent:
F Jones Motion carried.
The committee recommends
that we lower the retainage from 10% to 7% on the Sewer
Plant Construction Project. On roll call voting aye were
Bertolis, Schwab, Bishop, Lankutis, T Jones, Cailey and
Reid. Naye: None Absent: F Jones Motion carried.
The committee recommends
that we approve pay request #18 to Korte-Luitjohan for
work on the sewer plant in the amount of $260,379.00 and
to authorize the City Clerk to make payment when the
loan is received. On roll call voting aye were Schwab,
Bishop, Lankutis, T Jones, Cailey, Reid and Bertolis.
Naye: None Absent: F Jones Motion carried.
The committee recommends
that we authorize the advertisement for bids for
renovations of the Council Chambers and of the Police
Department Garages with bids to be opened March 26, 2002
at 2:00 P.M. Motion carried.
The committee recommends
that we approve the second reading of proposed Ordinance
No 2969 increasing water rates 3%. On roll call voting
aye were Bishop, Lankutis, T. Jones, Cailey, Reid &
Bertolis. Naye: Schwab Absent: F. Jones Motion carried.
A motion was made by Reid
seconded by T. Jones to go into Executive Session at
7:38 P.M. to discuss (1) employment, compensation,
discipline, performance or dismissal of specific
employees, (2) sale of property and (3) litigation. On
roll call voting aye were Bishop, Lankutis, T Jones,
Cailey, Reid, Bertolis, and Schwab. Naye: None Absent: F
Jones Motion carried.
A motion was made by Reid
seconded by Lankutis to go back into Regular Session at
8:45 P.M. On roll call voting aye were Lankutis, T.
Jones, Cailey, Reid, Bertolis, Schwab and Bishop. Naye:
None Absent: F Jones. Motion carried.
A motion was made by T
Jones seconded by Reid to adjourn at 8:46 P.M. Motion
carried.
Approved,
Attest: John L. Dunkirk
Jr, Mayor
Marilyn S. Hartke, City
Clerk
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