Mayor John L. Dunkirk Jr. called the Regular Meeting to order January 10, 2002 at 7:00 P.M.. Present on roll call were Robert Reid, David Schwab, Fred Jones, Wayne Bishop, Harold Lankutis, Thomas Jones and Gene Cailey. Absent: Bob Bertolis

A motion was made by Fred Jones seconded by Reid to approve the following items on the consent agenda: Minutes of the December 6, 2001 Regular Meeting, the Building Inspector's Report for the Month of December showing 8 permits issued with a BOCA Value of $237,009.04 and fees collected of $757.09, the Building Inspector's Report for 2001 showed 128 permits issued with a BOCA value of $5,190,136.41 and fees collected of $17,546.95, the Community Development Coordinator's Report for December 2001, EMC monthly report for December 2001, the Fire Dept Report for December 2001 showing 17 full alarms, 1 rescue call and 109 ambulance calls, the Fire Dept Annual Report for 2001, the Police Dept report for December 2001 showing $3,810.00 in fines collected, 96 tickets issued to 65 individuals, 36 accidents handled, 161.5 hours worked by the Auxiliary, 11 dogs picked up, $30.00 in dog fines paid, $90.00 in parking fines paid, 1808 incident calls received and 84 completed, 29 warning tickets issued and 2 ordinance violation notices issued, the Street Dept monthly report for December 2001, the CSO monthly report for December 2001, the Lake Dept monthly report for December 2001, the Water Plant report for December 2001 showing 31,844,000 gallons of water treated with a daily average of 1,027,000 gallons, the City Clerk's Report for the month of December 2001 showing Gross Cash Receipts $947,844.24, Net Cash Receipts (excluding fund transfers) $670,503.40, Net Cash Disbursements (excluding fund transfers and including payroll) $794,467.50, December Payrolls $195,058.25 and Water Revenue for December $76,182.51, authorize the Mayor and City Clerk to issue warrants totaling $1,071,808.34, authorize the transfer of $150,000.00 from Sales Tax to Corporate, the City Ambulance Report for December 2001 showing receipts of $10,015.31, disbursements of $25,806.27 and an operating loss of $15,790.96, the County Ambulance Report for December 2001 showing Accounts Receivable of $306,638.97, Fire Protection Applications from Scott Ragland, Don Savage Sr., Harold & Phyllis Nelson, and John & Pam Wooton, second reading of proposed Ordinance No. 2958 amending the Hotel Operators' Occupation Tax Ordinance, second reading of proposed Ordinance No. 2959 to allow for public service as a penalty for violation of the Code of Ordinances, the first reading of an Ordinance approving the Revised Covenants for the Route 66 Industrial Park, a motion to renew tourism radio advertising for the first quarter of 2002 calendar year at $129.00 per week and a 1/4 program schedule, a motion to approve Resolution #1-02 amending the Personnel Manual pertaining to Employee Discipline and Appeals Process and the Sick Leave Bank, a motion to approve Resolution #2-02 adopting the ICMA-RC 457 Deferred Compensation Plan for the employees of the City of Litchfield, a motion to accept pay request #17 from Korte-Luitjohan in the amount of $176,735.00 and to approve change order #4 in the amount of $9,967.93 with a 58-day extension to the contact, a motion to authorize Crawford Murphy & Tilly to complete the Preliminary Design Report on a proposed Water Plant and to make a pre-application to the IEPA for a low-interest loan for the plant construction, a motion to approve a pay request to HCS Lynch in the amount of $2,562.00 for the watermain extension on South Chestnut Street, and a motion to install 2 wooden light poles one at each entrance of the Route 66 Industrial Park. On roll call voting aye were Reid, Schwab, F Jones, Bishop, Lankutis, T Jones and Cailey. Naye: None Absent: Bertolis Motion carried.

Reid Oversight Committee:
The committee recommends that we approve the first reading of an Ordinance to allow non-residency for part-time employees. On roll call voting aye were Schwab, F. Jones, Bishop, Lankutis, T. Jones, Cailey and Reid. Naye: None Absent: Bertolis The staff is also authorized to increase the salary for the position not to exceed $8.50 per hour. Motion carried.

The committee recommends that we approve the first reading of an Ordinance placing four-way stop signs at the intersection of Ferdon Street and Litchfield Plaza drive. On roll call voting aye were Schwab, F Jones, Bishop, Lankutis, T Jones, Cailey and Reid. Naye: None Absent: Bertolis Motion carried.

Due to the number of accidents occurring at that intersection, a motion was made by F. Jones seconded by Reid to call for the second reading of proposed Ordinance No. 2960. On roll call voting aye were F Jones, Bishop, Lankutis, Cailey and Reid. Naye: T Jones and Schwab Absent: Bertolis Motion carried.

Schwab Oversight Committee:
The committee recommends that we award the bid for the installation of the HVAC to the north end of City Hall to Culbertson Heating and Cooling in the amount of $66,998.00 and to approve a deduct change order in the amount $5,199.00. On roll call voting aye were Bishop, Lankutis, T Jones, Cailey, Reid, Schwab and F. Jones. Naye: None Absent: Bertolis Motion carried.

The committee recommends that we begin the renovation of City Hall and the Police Station in a 3-phased approach. On roll call voting aye were Lankutis, Cailey, Reid, Schwab, F Jones and Bishop. Naye: T. Jones Absent: Bertolis Motion carried.

The committee recommends that we increase the retainage fee of Korte-Luitjohan on all pay requests and change orders from 5% to 10% effective January 31, 2002 in regard to work completed at the Wastewater Treatment Plant. On roll call voting aye were T Jones, Cailey, Reid, Schwab, F. Jones, Bishop and Lankutis. Naye: None Absent: Bertolis Motion carried.

The committee recommends that we authorize the City Administrator to contact Ed Lowe of E.L. Consulting and gather information on a contract to make an application and to do administrative work and inspect the homes in the event the City receives a CDAP housing grant. Motion carried.

The committee recommends that we authorize a housing assessment and need study at an estimated cost of $1,500.00 to be paid out of Economic Development. This study will allow us to participate in a Community Housing Development Organization's first-time home buyer program. Motion carried.

The committee recommends that we have the Mayor, Alderman Gene Cailey and the City Administrator meet and relay back to the Council some ideas and cost estimates about the possible uses of the "New Reservoir". After a discussion a motion was made by Lankutis seconded by T. Jones to table same until a future meeting. Reid and Cailey voted no. Motion carried.

A motion was made by T. Jones seconded by Schwab to adjourn at 7:25 pm until January 17, 2002 at 7:00 P.M.. Motion carried.

Approved,

Attest: John L. Dunkirk Jr, Mayor

Marilyn S. Hartke, City Clerk